Administrative Assistant
We are looking for a motivated Administrative Assistant ready to take us to the next level! If you have strong communication and organization skills, and are looking for your next career move, apply now.
Job Description
We are looking for an Administrative Assistant to provide administrative and clerical support to our client's staff. This position will be full-time contract and onsite.
What You'll Do
- Receive visitors and schedule appointments for the Division/District Commander and Assistant Commander
- Answer telephones, take messages and/or direct questions to appropriate personnel
- Compose and prepare memorandums, letters, reports, and correspondence as requested by the Division/District Commander, Assistant Commander, and other designated personnel
- Develop and maintain filing systems
- Perform other clerical and administrative tasks as required
- Distribute incoming inter-department and US mail
- Type correspondence, agendas, meeting minutes, and required reports
- Process attendance and overtime reports as required
- Assure proper disbursement of any funds as designated by the Commander, maintain accurate records, and submit necessary paperwork
- Prepare daily outgoing mail
- Create necessary forms utilizing the computer
- Prepare and distribute various reports, forms, and documents
- Establish and maintain various computer files
- Prepare, review for accuracy, and forward billings
- Perform routine maintenance of office equipment including backing up and purging computer files
- Compile, record, tabulate, and file monthly reports as required
- Receive and disseminate information to the general public and news media as required
- Properly handle confidential information, correspondence, and other documents
- Make travel and lodging arrangements as required
- Perform other duties as required
What You'll Need
- Must be a high school graduate or possess an equivalent GED
- Must successfully complete Department typing test
- Must be able to proofread documents with accuracy as demonstrated by Department testing
- Must be able to access, input, organize, file, and retrieve information using a computer
- Ability to communicate effectively, both verbally and in writing
- Must be able to work with minimal supervision, prioritize work, and meet deadlines
- Ability to work with spreadsheets, databases, and specialized software
- Knowledge of general office procedures and clerical skills
- Ability to operate and maintain office equipment including calculators and computers
- Ability to function independently
- Ability to maintain confidentiality
Preferred:
- Advanced computer skills and ability to work with specialized software
Physical Demands
- Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards
- Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
- Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to
application.accommodations@cai.io or (888) 824 8111.
$17.87 per hour
The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.