NRG Energy
Summary:
As an Executive Assistant, you will provide high-level administrative, organizational, and strategic support to the Program Management, Sourcing, and Quality leaders. This role requires discretion, strong judgment, and the ability to manage complex schedules, priorities, and communications in a fast-paced environment.
Primary Responsibilities:
Under limited direction organizes, coordinates, documents, and follows up on outcomes related to organizational meetings
Takes an active and participative role in ensuring the effectiveness of the department leadership, including anticipating and resolving routine assignments or needs
Schedules and organizes activities such as meetings, travel, and department activities for leaders and their team
Assists the department in the management of their schedules and travel
Prepares agendas, briefing materials, presentations, and meeting notes
Supports credit card reconciliation/reimbursements and expense reports for the team
Attends management meetings and take minutes
Handles confidential and non-routine information
Completes special projects and other administrative duties as assigned
Required Skills:
Proven experience as an Executive assistant or senior administrative role
Excellent organizational and time management skills
Strong written and verbal communication abilities
High degree of professionalism, integrity, and confidentiality
Proficiency with productivity tools (Microsoft Office, Google Workspace, calendaring tools)
Ability to manage multiple priorities in a fast-paced environment
Strong attention to detail
Required Education & Experience:
Bachelor's Degree or equivalent experience
5-7 years administrative experience
Strong understanding of the need for discretion and the confidential handling of company information
Excellent knowledge of software including Outlook, Excel, Word, and PowerPoint
Occasional travel required
Occasionally may be asked to work after standard business hours
Working Conditions:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. To support this role effectively, it is expected that this role generally and consistently maintains a hybrid work schedule.
Safety: Vivint enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each new employee is responsible for completing all training requirements. Additionally, the employee must accept they have responsibility for maintaining the safety of themselves, their co-workers, and the public. Employee must adhere to all written and verbal instructions, promptly report and correct all hazards or unsafe conditions, question non-standard operations or unmitigated hazards, and provide feedback to management on all safety issues.
NRG Energy is committed to a drug and alcohol‑free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post‑accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.
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Primary Responsibilities:
Under limited direction organizes, coordinates, documents, and follows up on outcomes related to organizational meetings
Takes an active and participative role in ensuring the effectiveness of the department leadership, including anticipating and resolving routine assignments or needs
Schedules and organizes activities such as meetings, travel, and department activities for leaders and their team
Assists the department in the management of their schedules and travel
Prepares agendas, briefing materials, presentations, and meeting notes
Supports credit card reconciliation/reimbursements and expense reports for the team
Attends management meetings and take minutes
Handles confidential and non-routine information
Completes special projects and other administrative duties as assigned
Required Skills:
Proven experience as an Executive assistant or senior administrative role
Excellent organizational and time management skills
Strong written and verbal communication abilities
High degree of professionalism, integrity, and confidentiality
Proficiency with productivity tools (Microsoft Office, Google Workspace, calendaring tools)
Ability to manage multiple priorities in a fast-paced environment
Strong attention to detail
Required Education & Experience:
Bachelor's Degree or equivalent experience
5-7 years administrative experience
Strong understanding of the need for discretion and the confidential handling of company information
Excellent knowledge of software including Outlook, Excel, Word, and PowerPoint
Occasional travel required
Occasionally may be asked to work after standard business hours
Working Conditions:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. To support this role effectively, it is expected that this role generally and consistently maintains a hybrid work schedule.
Safety: Vivint enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each new employee is responsible for completing all training requirements. Additionally, the employee must accept they have responsibility for maintaining the safety of themselves, their co-workers, and the public. Employee must adhere to all written and verbal instructions, promptly report and correct all hazards or unsafe conditions, question non-standard operations or unmitigated hazards, and provide feedback to management on all safety issues.
NRG Energy is committed to a drug and alcohol‑free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post‑accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.
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