New Vanderbilt Rehab
Accounts Receivable Supervisor / Medicaid Coordinator
New Vanderbilt Rehab, New York, New York, us, 10261
New Vanderbilt Rehabilitation and Care Center
is seeking a dedicated
Accounts Receivable Supervisor / Medicaid Coordinator
to join the team. We are a skilled nursing and rehabilitation facility that is dedicated to helping our residents maximize their potential and live their lives to the fullest. We offer a modern, comfortable, and secure facility staffed by caring professionals where individuals receive the finest sub-acute medical care, rehabilitation services, and 24-hour skilled nursing care. We are committed to maintaining a facility where compassionate care is provided in an environment of respect and dignity. It is also a great, supportive working environment for our dedicated staff!
Position Summary The Accounts Receivable Supervisor / Medicaid Coordinator is responsible for overseeing resident accounts receivable operations while managing the Medicaid application and eligibility process for residents. This role ensures accurate billing, timely collections, regulatory compliance, and effective coordination with residents, families, and government agencies to secure and maintain Medicaid coverage.
Essential Duties and Responsibilities Accounts Receivable Supervision
Supervise and manage all resident accounts receivable functions, including private pay, Medicaid, Medicare, managed care, and insurance balances
Monitor aging reports and ensure timely follow-up on outstanding balances
Oversee accurate posting of payments, adjustments, contractual allowances, and write-offs
Review and reconcile resident trust accounts in accordance with federal and state regulations
Train, support, and supervise AR or business office staff as assigned
Collaborate with admissions, nursing, and billing teams to ensure accurate payer setup and billing
Medicaid Coordination
Manage the Medicaid application process for new and existing residents
Educate residents and families regarding Medicaid eligibility, spend-down requirements, and documentation needs
Gather, review, and submit required financial and medical documentation to Medicaid agencies
Track application status and follow up with Medicaid caseworkers to ensure timely determinations
Maintain accurate Medicaid eligibility records and recertifications
Ensure compliance with state and federal Medicaid regulations and deadlines
Coordinate with admissions and social services to identify residents who may qualify for Medicaid
Resolve Medicaid billing issues related to eligibility, patient liability, and retroactive coverage
Compliance and Communication
Serve as a liaison between the facility, residents, families, Medicaid offices, and external agencies
Respond professionally to resident and family billing inquiries and concerns
Participate in audits and surveys related to billing, AR, and Medicaid
Qualifications Required
High school diploma or equivalent (Associate’s or Bachelor’s degree in accounting, finance, or healthcare administration preferred)
Minimum
2–5 years
of experience in healthcare accounts receivable, preferably in a
nursing home or long-term care setting
Demonstrated experience with
Medicaid eligibility and application processes
Strong knowledge of resident billing, payer sources, and reimbursement methodologies
Proficiency with healthcare billing software ( VISAUL ) and Microsoft Office (Excel required)
Preferred
Supervisory or lead experience in a business office setting
Knowledge of state-specific Medicaid regulations
Experience with trust accounting and patient liability calculations
Skills and Competencies
Strong analytical and organizational skills
Excellent written and verbal communication abilities
Attention to detail and high level of accuracy
Ability to manage multiple priorities and deadlines
Professional, compassionate approach when working
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Accounts Receivable Supervisor / Medicaid Coordinator
to join the team. We are a skilled nursing and rehabilitation facility that is dedicated to helping our residents maximize their potential and live their lives to the fullest. We offer a modern, comfortable, and secure facility staffed by caring professionals where individuals receive the finest sub-acute medical care, rehabilitation services, and 24-hour skilled nursing care. We are committed to maintaining a facility where compassionate care is provided in an environment of respect and dignity. It is also a great, supportive working environment for our dedicated staff!
Position Summary The Accounts Receivable Supervisor / Medicaid Coordinator is responsible for overseeing resident accounts receivable operations while managing the Medicaid application and eligibility process for residents. This role ensures accurate billing, timely collections, regulatory compliance, and effective coordination with residents, families, and government agencies to secure and maintain Medicaid coverage.
Essential Duties and Responsibilities Accounts Receivable Supervision
Supervise and manage all resident accounts receivable functions, including private pay, Medicaid, Medicare, managed care, and insurance balances
Monitor aging reports and ensure timely follow-up on outstanding balances
Oversee accurate posting of payments, adjustments, contractual allowances, and write-offs
Review and reconcile resident trust accounts in accordance with federal and state regulations
Train, support, and supervise AR or business office staff as assigned
Collaborate with admissions, nursing, and billing teams to ensure accurate payer setup and billing
Medicaid Coordination
Manage the Medicaid application process for new and existing residents
Educate residents and families regarding Medicaid eligibility, spend-down requirements, and documentation needs
Gather, review, and submit required financial and medical documentation to Medicaid agencies
Track application status and follow up with Medicaid caseworkers to ensure timely determinations
Maintain accurate Medicaid eligibility records and recertifications
Ensure compliance with state and federal Medicaid regulations and deadlines
Coordinate with admissions and social services to identify residents who may qualify for Medicaid
Resolve Medicaid billing issues related to eligibility, patient liability, and retroactive coverage
Compliance and Communication
Serve as a liaison between the facility, residents, families, Medicaid offices, and external agencies
Respond professionally to resident and family billing inquiries and concerns
Participate in audits and surveys related to billing, AR, and Medicaid
Qualifications Required
High school diploma or equivalent (Associate’s or Bachelor’s degree in accounting, finance, or healthcare administration preferred)
Minimum
2–5 years
of experience in healthcare accounts receivable, preferably in a
nursing home or long-term care setting
Demonstrated experience with
Medicaid eligibility and application processes
Strong knowledge of resident billing, payer sources, and reimbursement methodologies
Proficiency with healthcare billing software ( VISAUL ) and Microsoft Office (Excel required)
Preferred
Supervisory or lead experience in a business office setting
Knowledge of state-specific Medicaid regulations
Experience with trust accounting and patient liability calculations
Skills and Competencies
Strong analytical and organizational skills
Excellent written and verbal communication abilities
Attention to detail and high level of accuracy
Ability to manage multiple priorities and deadlines
Professional, compassionate approach when working
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