Vortex Companies
HSE & Fleet Systems and Reporting Coordinator
Vortex Companies, Houston, Texas, United States, 77246
Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the world’s water cleaner and we’re growing every day! We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.
At Vortex, you will be surrounded by a culture that puts your safety first in all we do. If you like a fast- paced environment, a team structure that provides support, training, and development, then apply today!
Position Overview The HSE & Fleet Systems and Reporting Coordinator is responsible for maintaining Health, Safety & Environment (HSE) and fleet management software systems, producing accurate and timely reports, and supporting insurance and incident claims. This role ensures data integrity, regulatory compliance, and effective reporting to support operational, safety, and risk management outcomes across the organization.
Key Responsibilities HSE & Fleet Software Management
Maintain and administer HSE and fleet management software systems, including user access, data quality, and system configuration
Act as the primary point of contact for system-related issues, troubleshooting, and user support
Coordinate system updates, enhancements, and integrations with vendors and internal stakeholders
Ensure accurate and timely entry of HSE, incident, vehicle, and maintenance data
Reporting & Data Analysis
Develop, maintain, and distribute regular HSE and fleet performance reports (e.g., incidents, near misses, compliance, vehicle utilization, costs)
Prepare dashboards and metrics for management and regulatory reporting
Analyze trends and provide insights to support continuous improvement in safety, fleet performance, and risk management
Support audits by ensuring data accuracy and availability
Insurance & Claims Support
Assist with the preparation, documentation, and submission of insurance claims related to incidents, injuries, and vehicle damage
Maintain claims records, supporting evidence, and correspondence with insurers and brokers
Track claim status and support follow-up actions to resolution
Collaborate with HSE, operations, and finance teams to ensure accurate and complete claim information
Compliance & Continuous Improvement
Support compliance with HSE regulations, company policies, and fleet standards
Assist with incident investigations by providing system data and reports
Identify opportunities to improve system efficiency, reporting quality, and data governance
Provide training and guidance to staff on correct system use and reporting requirements
Required Skills/Abilities Essential
Experience administering HSE, fleet, or enterprise management software systems
Strong reporting and data analysis skills (e.g., Excel, system dashboards)
High attention to detail and data accuracy
Understanding of HSE principles and fleet operations
Experience supporting incident or insurance claims
Strong organizational and time-management skills
Ability to work collaboratively with multiple stakeholders
Desirable
Experience with specific HSE or fleet platforms (e.g., Safety Plus, ISNetworld, Samsara, etc.)
Knowledge of regulatory HSE reporting requirements
Experience working with insurance brokers or underwriters
Basic understanding of data integration or system configuration
Education and Experience
Diploma or degree in Occupational Health & Safety, Business Administration, Information Systems, or a related field (or equivalent experience)
Relevant HSE or systems training or certifications (desirable)
Position Type/Expected Hours of Work This is a full-time, exempt position. Days and hours of work are typically Monday through Friday but could include weekends – flexibility is required as jobs duties demand.
Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.
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At Vortex, you will be surrounded by a culture that puts your safety first in all we do. If you like a fast- paced environment, a team structure that provides support, training, and development, then apply today!
Position Overview The HSE & Fleet Systems and Reporting Coordinator is responsible for maintaining Health, Safety & Environment (HSE) and fleet management software systems, producing accurate and timely reports, and supporting insurance and incident claims. This role ensures data integrity, regulatory compliance, and effective reporting to support operational, safety, and risk management outcomes across the organization.
Key Responsibilities HSE & Fleet Software Management
Maintain and administer HSE and fleet management software systems, including user access, data quality, and system configuration
Act as the primary point of contact for system-related issues, troubleshooting, and user support
Coordinate system updates, enhancements, and integrations with vendors and internal stakeholders
Ensure accurate and timely entry of HSE, incident, vehicle, and maintenance data
Reporting & Data Analysis
Develop, maintain, and distribute regular HSE and fleet performance reports (e.g., incidents, near misses, compliance, vehicle utilization, costs)
Prepare dashboards and metrics for management and regulatory reporting
Analyze trends and provide insights to support continuous improvement in safety, fleet performance, and risk management
Support audits by ensuring data accuracy and availability
Insurance & Claims Support
Assist with the preparation, documentation, and submission of insurance claims related to incidents, injuries, and vehicle damage
Maintain claims records, supporting evidence, and correspondence with insurers and brokers
Track claim status and support follow-up actions to resolution
Collaborate with HSE, operations, and finance teams to ensure accurate and complete claim information
Compliance & Continuous Improvement
Support compliance with HSE regulations, company policies, and fleet standards
Assist with incident investigations by providing system data and reports
Identify opportunities to improve system efficiency, reporting quality, and data governance
Provide training and guidance to staff on correct system use and reporting requirements
Required Skills/Abilities Essential
Experience administering HSE, fleet, or enterprise management software systems
Strong reporting and data analysis skills (e.g., Excel, system dashboards)
High attention to detail and data accuracy
Understanding of HSE principles and fleet operations
Experience supporting incident or insurance claims
Strong organizational and time-management skills
Ability to work collaboratively with multiple stakeholders
Desirable
Experience with specific HSE or fleet platforms (e.g., Safety Plus, ISNetworld, Samsara, etc.)
Knowledge of regulatory HSE reporting requirements
Experience working with insurance brokers or underwriters
Basic understanding of data integration or system configuration
Education and Experience
Diploma or degree in Occupational Health & Safety, Business Administration, Information Systems, or a related field (or equivalent experience)
Relevant HSE or systems training or certifications (desirable)
Position Type/Expected Hours of Work This is a full-time, exempt position. Days and hours of work are typically Monday through Friday but could include weekends – flexibility is required as jobs duties demand.
Vortex Companies, LLC and all of its subsidiaries, considers applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.
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