Hazel Hawkins Memorial Hospital
Facilities & Purchasing Coordinator (Purchasing) HRS-776
Hazel Hawkins Memorial Hospital, Hollister, Missouri, United States, 65672
The Facilities & Purchasing Coordinator provides centralized procurement, inventory, and operational support for the Purchasing Department and the Engineering/Facilities Department. This position ensures efficient purchasing processes, maintains accurate documentation and inventory systems, supports departmental operations, coordinates internal and external communications, and assists with logistical functions essential to hospital operations.
This position works in close collaboration with the Engineering leadership to support inventory control, facilities procurement planning, and operational coordination.
Duties/Responsibilities:
Purchasing & Procurement
Assist in maintaining and following policies and procedures for acquiring and documenting materials, parts, and supplies for daily operations. Create purchase orders and requisitions in Meditech; verify receipts, packing slips, and requisitions and route for approval. Coordinate with Purchasing Department on incoming orders, returns, and vendor communications. Support purchasing operations related to ordering, shipping, receiving, and interdepartmental coordination. Monitor inventory levels, anticipate supply needs, place orders, and follow up to ensure timely delivery. Work with Engineering staff to order materials, parts, tools, equipment, and office supplies. Maintain Engineering inventory systems for parts, tools, PPE, uniforms, carts, and equipment. Maintain Engineering shop organization and inventory. Maintain District vehicles, including preventative maintenance scheduling, vendor service coordination, cleaning, and fueling. Organize and maintain Engineering blueprints, construction files, and equipment manuals. Build and maintain strong working relationships with internal departments and suppliers to ensure effective communication, quality, pricing, and reliability. Coordinate ordering of equipment and furniture and ensure timely delivery. Ensure compliance with established ordering and approval processes under the District’s Ordering Guidelines. Administrative & Operational Support
Provide administrative and clerical support including documentation, filing, data entry, correspondence, and reporting. Serve as departmental point of contact for purchasing and logistics inquiries. Support work order systems, ESS processes, email communications, and procedural documentation Coordinate deliveries, pickups, and Medical Records storage as needed. Maintain regular attendance and perform other duties as assigned. Required Skills/Abilities: Strong administrative, organizational, and reporting skills. Knowledge of purchasing, supply management, and inventory control practices. Proficiency with Microsoft Office, Adobe Acrobat, Meditech, and work order systems. Strong communication, problem-solving, and analytical skills. Ability to work independently, manage multiple priorities, and maintain confidentiality. Education and Experience:
High school diploma or GED required. 3 – 5 years of progressively responsible experience in purchasing, procurement, facilities operations, inventory management, or related administrative functions, preferably in a healthcare environment. Ability to Commute:
• Hollister, CA 95023 (Required) Alternatively, you may submit your completed application directly to apply.jobs@hazelhawkins.com. You can access the application form here: https://www.hazelhawkins.com/~/careers/ All job offers are contingent upon the successful completion of a background check, physical exam, drug test, and verification of education qualifications and credentials. San Benito Health Care District is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination and harassment against employees, applicants for employment, individuals providing services in the workplace pursuant to a contract, and volunteers based on their actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex (including pregnancy, childbirth, lactation and related medical conditions), gender (including gender identity and expression), age (40 and over), sexual orientation, status, military and veteran status and any other consideration protected by federal, state or local law (sometimesreferred to, collectively, as “protected characteristics”). Have you ever worked for the Hospital, in any of our locations, either as an employee or through an employment agency?* Are there any areas—such as education, certifications, or skills—where you feel additional development might be needed for this role?* Please note that this position requires on-site presence and does not offer remote work options. Are you willing to relocate?*
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Assist in maintaining and following policies and procedures for acquiring and documenting materials, parts, and supplies for daily operations. Create purchase orders and requisitions in Meditech; verify receipts, packing slips, and requisitions and route for approval. Coordinate with Purchasing Department on incoming orders, returns, and vendor communications. Support purchasing operations related to ordering, shipping, receiving, and interdepartmental coordination. Monitor inventory levels, anticipate supply needs, place orders, and follow up to ensure timely delivery. Work with Engineering staff to order materials, parts, tools, equipment, and office supplies. Maintain Engineering inventory systems for parts, tools, PPE, uniforms, carts, and equipment. Maintain Engineering shop organization and inventory. Maintain District vehicles, including preventative maintenance scheduling, vendor service coordination, cleaning, and fueling. Organize and maintain Engineering blueprints, construction files, and equipment manuals. Build and maintain strong working relationships with internal departments and suppliers to ensure effective communication, quality, pricing, and reliability. Coordinate ordering of equipment and furniture and ensure timely delivery. Ensure compliance with established ordering and approval processes under the District’s Ordering Guidelines. Administrative & Operational Support
Provide administrative and clerical support including documentation, filing, data entry, correspondence, and reporting. Serve as departmental point of contact for purchasing and logistics inquiries. Support work order systems, ESS processes, email communications, and procedural documentation Coordinate deliveries, pickups, and Medical Records storage as needed. Maintain regular attendance and perform other duties as assigned. Required Skills/Abilities: Strong administrative, organizational, and reporting skills. Knowledge of purchasing, supply management, and inventory control practices. Proficiency with Microsoft Office, Adobe Acrobat, Meditech, and work order systems. Strong communication, problem-solving, and analytical skills. Ability to work independently, manage multiple priorities, and maintain confidentiality. Education and Experience:
High school diploma or GED required. 3 – 5 years of progressively responsible experience in purchasing, procurement, facilities operations, inventory management, or related administrative functions, preferably in a healthcare environment. Ability to Commute:
• Hollister, CA 95023 (Required) Alternatively, you may submit your completed application directly to apply.jobs@hazelhawkins.com. You can access the application form here: https://www.hazelhawkins.com/~/careers/ All job offers are contingent upon the successful completion of a background check, physical exam, drug test, and verification of education qualifications and credentials. San Benito Health Care District is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination and harassment against employees, applicants for employment, individuals providing services in the workplace pursuant to a contract, and volunteers based on their actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex (including pregnancy, childbirth, lactation and related medical conditions), gender (including gender identity and expression), age (40 and over), sexual orientation, status, military and veteran status and any other consideration protected by federal, state or local law (sometimesreferred to, collectively, as “protected characteristics”). Have you ever worked for the Hospital, in any of our locations, either as an employee or through an employment agency?* Are there any areas—such as education, certifications, or skills—where you feel additional development might be needed for this role?* Please note that this position requires on-site presence and does not offer remote work options. Are you willing to relocate?*
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