Oklahoma Indigent Defense System
Correctional Records Officer
Oklahoma Indigent Defense System, Oklahoma City, Oklahoma, United States
Correctional Records Officer
– Oklahoma Indigent Defense System
Posting End Date:
11:59 PM on the day prior to the end date listed above (continuous if blank)
Title:
Correctional Records Officer
Agency:
131 Department of Corrections
Supervisory Organization:
DOC Enid CCC
Job Type:
Regular, Full‑time
Compensation:
$46,664.80
Job Description Basic Purpose:
Positions in this job family are assigned responsibilities involving offender records management and auditing operations at a department facility, probation and parole district office, or sentence administration unit to ensure that all offenders remanded to the custody of the Department of Corrections are confined in accordance with the order of the sentencing court and Oklahoma State Statutes.
Maintains a consolidated record card, legal file and computer record system for offenders… calculates time served and credits earned and distributes a monthly report of such to offenders; monitors discharges and rebills of sentences; audits offender files.
Reviews and handles all legal mail dealing with certified judgment and sentences, jail time statements, detainers, and court sentence modifications; processes all offender transfers, receptions, discharges, paroles and sentence rebills; monitors and reports the daily inmate count.
Contacts law enforcement agencies, court officials, private attorneys, state and federal agencies, offenders and their families, all levels of department staff, and the inquiring general public concerning information such as offender locations, judgments, jail time, credits, release dates, misconduct reports, count issues, paroles and other related information.
Prepares extradition paperwork; processes and monitors Interstate Agreement of Detainers paperwork; testifies in court regarding records‑related matters.
Provides supervision to clerical support staff in the physical maintenance of offender field files, the filing of escape charges, the chairing of offender misconduct hearings, the monitoring of the parole process and/or the closing and transferring of files to another location or to closed offender records.
Within the Sentence Administration Unit, performs audits of offender time credits to ensure proper release dates; reviews the offender file to ensure proper documentation sequence and photo quality; provides records management training to departmental and private prison personnel.
Level Descriptor:
The Correctional Records Officer job family consists of only one level and incumbents are responsible for performing all functions related to the position.
Knowledge, Skills, Abilities, and Competencies:
Knowledge of policies, procedures and laws governing court‑ordered sentences, mathematical computations, and general operations of the criminal justice system; ability to gather and organize information, conduct multiple tasks simultaneously, read and comprehend policies and procedures, communicate decisions, and establish effective working relationships.
Education and Experience:
A bachelor’s degree and one year of professional or technical administrative experience in business or public administration, or in correctional records management or social casework involving classification or field supervision of offenders; or an equivalent combination of education and experience.
Technical administrative experience would include highly complex clerical work gained under direct supervision of a professional supervisor or manager.
Additional Information:
Enid Community Corrections Center (not a remote position).
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
#J-18808-Ljbffr
– Oklahoma Indigent Defense System
Posting End Date:
11:59 PM on the day prior to the end date listed above (continuous if blank)
Title:
Correctional Records Officer
Agency:
131 Department of Corrections
Supervisory Organization:
DOC Enid CCC
Job Type:
Regular, Full‑time
Compensation:
$46,664.80
Job Description Basic Purpose:
Positions in this job family are assigned responsibilities involving offender records management and auditing operations at a department facility, probation and parole district office, or sentence administration unit to ensure that all offenders remanded to the custody of the Department of Corrections are confined in accordance with the order of the sentencing court and Oklahoma State Statutes.
Maintains a consolidated record card, legal file and computer record system for offenders… calculates time served and credits earned and distributes a monthly report of such to offenders; monitors discharges and rebills of sentences; audits offender files.
Reviews and handles all legal mail dealing with certified judgment and sentences, jail time statements, detainers, and court sentence modifications; processes all offender transfers, receptions, discharges, paroles and sentence rebills; monitors and reports the daily inmate count.
Contacts law enforcement agencies, court officials, private attorneys, state and federal agencies, offenders and their families, all levels of department staff, and the inquiring general public concerning information such as offender locations, judgments, jail time, credits, release dates, misconduct reports, count issues, paroles and other related information.
Prepares extradition paperwork; processes and monitors Interstate Agreement of Detainers paperwork; testifies in court regarding records‑related matters.
Provides supervision to clerical support staff in the physical maintenance of offender field files, the filing of escape charges, the chairing of offender misconduct hearings, the monitoring of the parole process and/or the closing and transferring of files to another location or to closed offender records.
Within the Sentence Administration Unit, performs audits of offender time credits to ensure proper release dates; reviews the offender file to ensure proper documentation sequence and photo quality; provides records management training to departmental and private prison personnel.
Level Descriptor:
The Correctional Records Officer job family consists of only one level and incumbents are responsible for performing all functions related to the position.
Knowledge, Skills, Abilities, and Competencies:
Knowledge of policies, procedures and laws governing court‑ordered sentences, mathematical computations, and general operations of the criminal justice system; ability to gather and organize information, conduct multiple tasks simultaneously, read and comprehend policies and procedures, communicate decisions, and establish effective working relationships.
Education and Experience:
A bachelor’s degree and one year of professional or technical administrative experience in business or public administration, or in correctional records management or social casework involving classification or field supervision of offenders; or an equivalent combination of education and experience.
Technical administrative experience would include highly complex clerical work gained under direct supervision of a professional supervisor or manager.
Additional Information:
Enid Community Corrections Center (not a remote position).
Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
#J-18808-Ljbffr