Arizona State Government
Program Project Specialist 2
Arizona State Government, Phoenix, Arizona, United States, 85003
DEPT OF HEALTH SERVICES
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.
Program Project Specialist 2
Job Location:
Address: 150 N 18th Ave, Phoenix, AZ 85007 This Posting is for Current Internal ADHS Applicants ONLY.
Salary: $44,000
Grade: 19
*This is an in‑person position only*
Job Summary: This Posting is for Current Internal ADHS Applicants ONLY.
Responsibilities
Creating and updating Excel spreadsheets to track various administrative tasks; revise desk procedures.
Following up with data providers to request verification, validation or correction to data listed on the NCHS reports in a timely manner to remain within contract compliance; tracking data issues utilizing an Excel spreadsheet.
Completing quality assurance reviews on scanned sealed records.
Proofreading new or revised policies, desk procedures, etc., then routing for approval.
Updating the electronic policy index.
Providing accurate program information through the interpretation and application of Arizona Revised Statutes, Arizona.
Job Duties
Analyze and research information listed on data feedback reports utilizing the electronic vital records systems. Follow up with data providers to request verification, validation, or correction to data listed on the Center for Disease Control (CDC) National Center for Health Statistics (NCHS) reports.
Assist with completion of shared responsibilities such as birth‑death matching, vital record updates, Social Security file uploads and downloads, preparation and quality review of detailed usage reports for printed security paper, office mail, daily deposit of funds, end of day close, proofreading policies and other written materials.
In addition, this position may assist with administrative audits, scanning sealed or non‑sealed records, special projects, or other duties as assigned.
Create and revise desk procedures. Create and update Excel spreadsheets to track various administrative tasks (e.g., vital record updates, NCHS); complete quality assurance reviews on scanned sealed records. Proofread new or revised policies, desk procedures. Update the electronic policy index.
Provide accurate program information through the interpretation and application of statutes, rules, policies, and procedures related to the vital records program.
Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs) Knowledge of:
Collection of data and data quality.
Principles of good customer service techniques.
Use of office equipment and computer systems.
General office procedures and practices.
Public health principles including an understanding of strategies that encourage and promote compliance when working with stakeholders.
Laws, regulations, and trends in government issuance and eligibility.
Program planning, evaluation, and monitoring.
Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skill in:
Interpersonal skills needed to interact with staff, managers, partners, and stakeholders.
Establishing priorities.
Critical thinking and problem solving techniques. Excellent oral and written communication skills.
Effective listening.
Analyzing and researching information.
Review and evaluate process activities analytically and provide suggestions for improvement.
Ability to:
Perform assigned tasks in a timely, responsive, and accurate manner; work in fast‑paced high‑volume office setting.
Communicate information both orally and in writing in a clear, concise manner.
Interpret information.
Maintain good working relationships.
Critically review policy and procedure documents, desk procedures, statutes and rules.
Support a diverse multi‑cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Selective Preference(s) High school diploma or equivalent and two years experience in related field.
Pre-Employment Requirements This Posting is for Current Internal ADHS Applicants ONLY.
Driver’s License.
Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S. §36‑113.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave – Up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program).
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long‑term disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27‑week wait period for contributions to begin.
Contact Us The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing nicole.zawacki@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E‑Verify Employment Eligibility Verification.
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Address: 150 N 18th Ave, Phoenix, AZ 85007 This Posting is for Current Internal ADHS Applicants ONLY.
Salary: $44,000
Grade: 19
*This is an in‑person position only*
Job Summary: This Posting is for Current Internal ADHS Applicants ONLY.
Responsibilities
Creating and updating Excel spreadsheets to track various administrative tasks; revise desk procedures.
Following up with data providers to request verification, validation or correction to data listed on the NCHS reports in a timely manner to remain within contract compliance; tracking data issues utilizing an Excel spreadsheet.
Completing quality assurance reviews on scanned sealed records.
Proofreading new or revised policies, desk procedures, etc., then routing for approval.
Updating the electronic policy index.
Providing accurate program information through the interpretation and application of Arizona Revised Statutes, Arizona.
Job Duties
Analyze and research information listed on data feedback reports utilizing the electronic vital records systems. Follow up with data providers to request verification, validation, or correction to data listed on the Center for Disease Control (CDC) National Center for Health Statistics (NCHS) reports.
Assist with completion of shared responsibilities such as birth‑death matching, vital record updates, Social Security file uploads and downloads, preparation and quality review of detailed usage reports for printed security paper, office mail, daily deposit of funds, end of day close, proofreading policies and other written materials.
In addition, this position may assist with administrative audits, scanning sealed or non‑sealed records, special projects, or other duties as assigned.
Create and revise desk procedures. Create and update Excel spreadsheets to track various administrative tasks (e.g., vital record updates, NCHS); complete quality assurance reviews on scanned sealed records. Proofread new or revised policies, desk procedures. Update the electronic policy index.
Provide accurate program information through the interpretation and application of statutes, rules, policies, and procedures related to the vital records program.
Other duties as assigned as related to the position.
Knowledge, Skills & Abilities (KSAs) Knowledge of:
Collection of data and data quality.
Principles of good customer service techniques.
Use of office equipment and computer systems.
General office procedures and practices.
Public health principles including an understanding of strategies that encourage and promote compliance when working with stakeholders.
Laws, regulations, and trends in government issuance and eligibility.
Program planning, evaluation, and monitoring.
Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.
Skill in:
Interpersonal skills needed to interact with staff, managers, partners, and stakeholders.
Establishing priorities.
Critical thinking and problem solving techniques. Excellent oral and written communication skills.
Effective listening.
Analyzing and researching information.
Review and evaluate process activities analytically and provide suggestions for improvement.
Ability to:
Perform assigned tasks in a timely, responsive, and accurate manner; work in fast‑paced high‑volume office setting.
Communicate information both orally and in writing in a clear, concise manner.
Interpret information.
Maintain good working relationships.
Critically review policy and procedure documents, desk procedures, statutes and rules.
Support a diverse multi‑cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Selective Preference(s) High school diploma or equivalent and two years experience in related field.
Pre-Employment Requirements This Posting is for Current Internal ADHS Applicants ONLY.
Driver’s License.
Must possess a valid level one fingerprint clearance card issues pursuant to A.R.S. §36‑113.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify).
Benefits
Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave – Up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program).
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long‑term disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27‑week wait period for contributions to begin.
Contact Us The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing nicole.zawacki@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E‑Verify Employment Eligibility Verification.
#J-18808-Ljbffr