Anna Maria College
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
First point of contact for all walk-ins and phone calls
Assists with managing the database system of all student records
Helps code incoming students
Add exemption credits for all transfer students
Assist the Registrar with generating Academic Calendars and Registration Calendars for students and staff
Assists with the coding on/off-boarding forms from HR
Assists Registrar with coding all courses and classroom assignments
Add and code new majors and minors in the degree audit as approved by the curriculum committee
Verifies student schedules for accuracy
Processes all forms submitted by advisors in all divisions for students. (add/drop, withdraw, course substitutions, etc.)
Generate reports to staff, faculty, etc. upon request
Assists staff in other departments in software training and general questions.
Manages the database system of all student records current and passive and edits coding as needed
Receive and send out transcripts and verifies for accuracy of data.
Monitors midterm and final grade entries submitted by instructors to ensure that grades are processed in a timely fashion so that they are readily available for student access via the web and review by the Academic Dean.
Manage work‑study students and assign tasks
Attends commencement meetings and provides graduation data for the honors list, and commencement book
Verify, code, and process all Intent to Graduate forms
Generate degrees awarded list to print students’ diplomas
Oversee scanning old records into Radix
Create training guides for Registrar’s office functions
Assists the Registrar with enrollment and degree reporting to the National Student Clearinghouse
ADDITIONAL RESPONSIBILITIES
Participate in professional development activities and serve on college committees that support the goals and objectives of academic affairs
Provide back‑up for Registrar’s Office services, including registering students, issuing transcripts, answering phones, scanning, reporting grades and working special events
MINIMUM REQUIREMENTS
Bachelor’s degree required. Master’s degree in student services, educational administration, or a related area preferred.
Proven record of successful supervisory experience in a people‑oriented environment
3 years of direct experience or 5 years in a related area. Preferred 5 years of direct experience
Demonstrated understanding of the application of technology to deliver Registrar’s Office services
A proven record in working successfully with diverse populations
A positive attitude and ability to plan and adapt to change
Ability to collaborate effectively with college departments and cross‑functional teams
Strong interpersonal, oral and written communication skills
Anna Maria College
is a private Catholic college in Paxton, Massachusetts. Located on a 260‑acre campus, it offers four‑year degrees that prepare students to become responsible leaders and serve their communities.
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First point of contact for all walk-ins and phone calls
Assists with managing the database system of all student records
Helps code incoming students
Add exemption credits for all transfer students
Assist the Registrar with generating Academic Calendars and Registration Calendars for students and staff
Assists with the coding on/off-boarding forms from HR
Assists Registrar with coding all courses and classroom assignments
Add and code new majors and minors in the degree audit as approved by the curriculum committee
Verifies student schedules for accuracy
Processes all forms submitted by advisors in all divisions for students. (add/drop, withdraw, course substitutions, etc.)
Generate reports to staff, faculty, etc. upon request
Assists staff in other departments in software training and general questions.
Manages the database system of all student records current and passive and edits coding as needed
Receive and send out transcripts and verifies for accuracy of data.
Monitors midterm and final grade entries submitted by instructors to ensure that grades are processed in a timely fashion so that they are readily available for student access via the web and review by the Academic Dean.
Manage work‑study students and assign tasks
Attends commencement meetings and provides graduation data for the honors list, and commencement book
Verify, code, and process all Intent to Graduate forms
Generate degrees awarded list to print students’ diplomas
Oversee scanning old records into Radix
Create training guides for Registrar’s office functions
Assists the Registrar with enrollment and degree reporting to the National Student Clearinghouse
ADDITIONAL RESPONSIBILITIES
Participate in professional development activities and serve on college committees that support the goals and objectives of academic affairs
Provide back‑up for Registrar’s Office services, including registering students, issuing transcripts, answering phones, scanning, reporting grades and working special events
MINIMUM REQUIREMENTS
Bachelor’s degree required. Master’s degree in student services, educational administration, or a related area preferred.
Proven record of successful supervisory experience in a people‑oriented environment
3 years of direct experience or 5 years in a related area. Preferred 5 years of direct experience
Demonstrated understanding of the application of technology to deliver Registrar’s Office services
A proven record in working successfully with diverse populations
A positive attitude and ability to plan and adapt to change
Ability to collaborate effectively with college departments and cross‑functional teams
Strong interpersonal, oral and written communication skills
Anna Maria College
is a private Catholic college in Paxton, Massachusetts. Located on a 260‑acre campus, it offers four‑year degrees that prepare students to become responsible leaders and serve their communities.
#J-18808-Ljbffr