WTMG
Job Details
Job Location : CLEANING SOLUTIONS ALLIANCE INC - Stockton, CA 95205
Position Type : Full Time
Salary Range : $24.00 - $24.00 Hourly
Job Shift : Day
Reports To: Business Manager
Department: Administrative / Finance / Human Resources
Location: Stockton, CA
Position Summary:
The HR / Accounting Administrator is a dual-role position responsible for supporting day-to-day human resources functions while managing accounts payable, accounts receivable, purchasing, and assisting with payroll processing. This role ensures accurate and timely financial transactions, supports employees throughout the employment lifecycle, and maintains compliance with company policies and labor regulations. The ideal candidate is highly organized, detail-oriented, proficient in accounting systems, and capable of handling confidential information with professionalism and discretion.
Key Responsibilities Human Resources Support (Approx. 40–50%)
Assist with recruitment efforts including job postings, resume screening, interview scheduling, and background checks
Prepare onboarding documentation and coordinate new hire orientation
Maintain accurate and up-to-date employee records (paper and digital)
Track employee attendance, PTO, timekeeping, and performance review schedules
Assist with benefits administration including enrollments, terminations, and employee inquiries
Support HR compliance efforts (EEO, I-9 verification, labor law postings, employee handbook updates)
Assist with payroll preparation, including timecard review, data entry, and coordination with payroll providers
Respond to employee questions regarding HR, benefits, and payroll matters
Coordinate employee engagement and recognition initiatives
Handle sensitive and confidential information with discretion
Accounting & Finance (Approx. 50–60%) Accounts Payable (A/P)
Review, code, and upload vendor invoices using QuickBooks Online and Bill.com
Match purchase orders, receipts, and invoices to ensure accuracy
Prepare and process weekly check runs and ACH payments
Reconcile vendor statements and resolve discrepancies
Maintain accurate and organized A/P records and documentation
Manage Accounts Payable inbox and respond promptly to vendor inquiries
Assist with month-end close and financial reporting
Accounts Receivable (A/R)
Generate customer invoices and ensure timely billing
Post customer payments and apply cash receipts accurately
Monitor aging reports and follow up on past-due accounts
Resolve billing discrepancies and customer inquiries
Maintain organized A/R records and documentation
Purchasing
Assist with purchasing activities including vendor setup, purchase order creation, and tracking
Coordinate with internal departments to ensure timely procurement of supplies and services
Maintain vendor records and pricing agreements
Qualifications
High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or Human Resources preferred
2+ years of experience in an administrative role supporting HR, Accounts Payable/Receivable, purchasing, and payroll
Working knowledge of HR practices, employment laws, and basic accounting principles
Hands-on experience with QuickBooks Online and Bill.com required
Payroll processing experience strongly preferred
Proficient in Microsoft Office Suite (Excel, Word, Outlook, SharePoint)
Strong organizational, time management, and communication skills
High level of accuracy, integrity, confidentiality, and attention to detail
Work Environment
Office-based position with standard weekday hours, Monday–Friday, 8:00 AM – 5:00 PM
Occasional travel to job sites or company locations may be required
Prolonged periods of sitting; occasional lifting of office supplies (up to 20 lbs)
Preferred Skills
Bilingual (English/Spanish) – Required
Familiarity with Paycom – Not required
Experience in service, facilities, or janitorial industry – Not required
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Position Type : Full Time
Salary Range : $24.00 - $24.00 Hourly
Job Shift : Day
Reports To: Business Manager
Department: Administrative / Finance / Human Resources
Location: Stockton, CA
Position Summary:
The HR / Accounting Administrator is a dual-role position responsible for supporting day-to-day human resources functions while managing accounts payable, accounts receivable, purchasing, and assisting with payroll processing. This role ensures accurate and timely financial transactions, supports employees throughout the employment lifecycle, and maintains compliance with company policies and labor regulations. The ideal candidate is highly organized, detail-oriented, proficient in accounting systems, and capable of handling confidential information with professionalism and discretion.
Key Responsibilities Human Resources Support (Approx. 40–50%)
Assist with recruitment efforts including job postings, resume screening, interview scheduling, and background checks
Prepare onboarding documentation and coordinate new hire orientation
Maintain accurate and up-to-date employee records (paper and digital)
Track employee attendance, PTO, timekeeping, and performance review schedules
Assist with benefits administration including enrollments, terminations, and employee inquiries
Support HR compliance efforts (EEO, I-9 verification, labor law postings, employee handbook updates)
Assist with payroll preparation, including timecard review, data entry, and coordination with payroll providers
Respond to employee questions regarding HR, benefits, and payroll matters
Coordinate employee engagement and recognition initiatives
Handle sensitive and confidential information with discretion
Accounting & Finance (Approx. 50–60%) Accounts Payable (A/P)
Review, code, and upload vendor invoices using QuickBooks Online and Bill.com
Match purchase orders, receipts, and invoices to ensure accuracy
Prepare and process weekly check runs and ACH payments
Reconcile vendor statements and resolve discrepancies
Maintain accurate and organized A/P records and documentation
Manage Accounts Payable inbox and respond promptly to vendor inquiries
Assist with month-end close and financial reporting
Accounts Receivable (A/R)
Generate customer invoices and ensure timely billing
Post customer payments and apply cash receipts accurately
Monitor aging reports and follow up on past-due accounts
Resolve billing discrepancies and customer inquiries
Maintain organized A/R records and documentation
Purchasing
Assist with purchasing activities including vendor setup, purchase order creation, and tracking
Coordinate with internal departments to ensure timely procurement of supplies and services
Maintain vendor records and pricing agreements
Qualifications
High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or Human Resources preferred
2+ years of experience in an administrative role supporting HR, Accounts Payable/Receivable, purchasing, and payroll
Working knowledge of HR practices, employment laws, and basic accounting principles
Hands-on experience with QuickBooks Online and Bill.com required
Payroll processing experience strongly preferred
Proficient in Microsoft Office Suite (Excel, Word, Outlook, SharePoint)
Strong organizational, time management, and communication skills
High level of accuracy, integrity, confidentiality, and attention to detail
Work Environment
Office-based position with standard weekday hours, Monday–Friday, 8:00 AM – 5:00 PM
Occasional travel to job sites or company locations may be required
Prolonged periods of sitting; occasional lifting of office supplies (up to 20 lbs)
Preferred Skills
Bilingual (English/Spanish) – Required
Familiarity with Paycom – Not required
Experience in service, facilities, or janitorial industry – Not required
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