Catholic Charities Diocese of Fresno
Events & Development Coordinator
Catholic Charities Diocese of Fresno, Fresno, California, United States, 93650
Support the Development Department and the Director of Development by taking the lead on event coordination and development operations. This role ensures fundraising events, donor engagement efforts, and sponsorship outreach are executed with excellence, organization, and a high level of hospitality.
Key Responsibilities: Event Planning & Execution:
Coordinate logistics for all major fundraising events and appeals, including timelines, task lists, vendor communication, and on‑site execution.
Maintain detailed project plans for each event, tracking deadlines, deliverables, and responsibilities.
Serve as the primary point of contact for vendors, volunteers, and internal staff related to events.
Prepare signage, invitations, programs, and other collateral in collaboration with Marketing support.
Maintain Bloomerang Fundraising (QGiv) landing pages/registrations for each event.
Prepare and manage event materials including run‑of‑show documents, guest lists, signage coordination, and post‑event follow‑up.
Track event budgets, sponsorships, registrations, and expenses in close collaboration with the Executive Director.
Donor & Sponsor Engagement:
Conduct donor and sponsor outreach via phone and email, including sponsorship solicitations, confirmations, and follow‑ups.
Provide a warm, professional, and hospitality‑focused experience for donors, sponsors, and community partners.
Assist with donor stewardship efforts, including thank‑you calls, acknowledgments, and post‑event communication.
Maintain accurate donor and sponsor records and ensure timely follow‑up.
Collaborate with the Finance Director and Executive Director to draft compelling storytelling narratives for grant applications.
Assist in gathering program highlights, data, and content to strengthen grant proposals and complete grant reports as directed.
Ensure all materials align with Catholic Charities’ mission, brand, and programmatic impact.
HopeWorks Program Development and Compliance
Collaborate with staff and community partners to expand and enhance services, ensuring programs meet the evolving needs of participants and employers.
Ensure HopeWorks programs adhere to all relevant funding and grant requirements.
Operational & Administrative Support:
Support execution of direct appeals and seasonal fundraising campaigns by tracking timelines, coordinating tasks, and managing logistics.
Maintain organized files, calendars, and systems to ensure smooth development operations.
Track progress toward fundraising goals and assist with internal reporting.
Coordinate with the Marketing & Development Specialist to ensure event and campaign needs are met.
Qualifications / Skills:
Strong project management and organizational skills with the ability to manage multiple deadlines.
Excellent interpersonal and communication skills, especially over the phone.
Comfort and confidence making donor and sponsor outreach calls.
Hospitality‑minded, professional, and relationship‑oriented.
Detail‑oriented with strong follow‑through.
Ability to work independently while collaborating effectively with a team.
·Experience in nonprofit development, event planning, fundraising, or donor relations preferred.
Proficiency with Microsoft Office, Asana, Canva, donor databases, and event management tools.
Please submit both a resume and cover letter. We welcome applicants to share in their cover letter how their experience, organizational style, and approach to donor hospitality would support Catholic Charities’ fundraising and event efforts. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described below are a sample of physical demands that must be met by an incumbent to successfully perform the job duties and responsibilities associated with this position. Reasonable accommodation pursuant to the Americans with Disabilities Act may be made to enable an incumbent with disabilities to perform their job duties and responsibilities.
While performing the job duties and responsibilities of this position, an employee is regularly required to work indoors in an office or conference room setting and occasionally work outdoors in seasonal weather conditions; is required to speak on a one‑on‑one basis or in a group setting; and to listen to vocal or audio transmissions. Employees are also required to stand, walk, and sit for extended periods of time, consistent with a typical business office operation and social services agency. Employees will also be required to drive an automobile to and from appointments, meetings, and events. Furthermore, employees are expected to operate a variety of business office equipment including personal computers, laptop computers, printers, photo‑copy equipment, telephones, and audio‑visual equipment. Also, employees may occasionally be required to lift and/or move items weighing up to 40 pounds. Specific vision abilities required by this position include depth perception, color vision, and ability to adjust focus.
CATEGORY OF RISK TO BLOOD AND BODILY FLUIDS: ________ _______ ______X__
1 High 2 Occasional 3 Low
NOTE: THE JOB DUTIES AND RESPONSIBILITIES LISTED IN THIS SPECIFICATION/JOB DESCRIPTION WILL BE REVIEWED WITH THE INCUMBENT AT THE TIME OF APPOINTMENT AND DURING EACH PERFORMANCE APPRAISAL.
Job Type: Part‑time
Experience:
Marketing: 3 years (Preferred)
Ability to Relocate:
Fresno, CA 93701: Relocate before starting work (Preferred)
#J-18808-Ljbffr
Key Responsibilities: Event Planning & Execution:
Coordinate logistics for all major fundraising events and appeals, including timelines, task lists, vendor communication, and on‑site execution.
Maintain detailed project plans for each event, tracking deadlines, deliverables, and responsibilities.
Serve as the primary point of contact for vendors, volunteers, and internal staff related to events.
Prepare signage, invitations, programs, and other collateral in collaboration with Marketing support.
Maintain Bloomerang Fundraising (QGiv) landing pages/registrations for each event.
Prepare and manage event materials including run‑of‑show documents, guest lists, signage coordination, and post‑event follow‑up.
Track event budgets, sponsorships, registrations, and expenses in close collaboration with the Executive Director.
Donor & Sponsor Engagement:
Conduct donor and sponsor outreach via phone and email, including sponsorship solicitations, confirmations, and follow‑ups.
Provide a warm, professional, and hospitality‑focused experience for donors, sponsors, and community partners.
Assist with donor stewardship efforts, including thank‑you calls, acknowledgments, and post‑event communication.
Maintain accurate donor and sponsor records and ensure timely follow‑up.
Collaborate with the Finance Director and Executive Director to draft compelling storytelling narratives for grant applications.
Assist in gathering program highlights, data, and content to strengthen grant proposals and complete grant reports as directed.
Ensure all materials align with Catholic Charities’ mission, brand, and programmatic impact.
HopeWorks Program Development and Compliance
Collaborate with staff and community partners to expand and enhance services, ensuring programs meet the evolving needs of participants and employers.
Ensure HopeWorks programs adhere to all relevant funding and grant requirements.
Operational & Administrative Support:
Support execution of direct appeals and seasonal fundraising campaigns by tracking timelines, coordinating tasks, and managing logistics.
Maintain organized files, calendars, and systems to ensure smooth development operations.
Track progress toward fundraising goals and assist with internal reporting.
Coordinate with the Marketing & Development Specialist to ensure event and campaign needs are met.
Qualifications / Skills:
Strong project management and organizational skills with the ability to manage multiple deadlines.
Excellent interpersonal and communication skills, especially over the phone.
Comfort and confidence making donor and sponsor outreach calls.
Hospitality‑minded, professional, and relationship‑oriented.
Detail‑oriented with strong follow‑through.
Ability to work independently while collaborating effectively with a team.
·Experience in nonprofit development, event planning, fundraising, or donor relations preferred.
Proficiency with Microsoft Office, Asana, Canva, donor databases, and event management tools.
Please submit both a resume and cover letter. We welcome applicants to share in their cover letter how their experience, organizational style, and approach to donor hospitality would support Catholic Charities’ fundraising and event efforts. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described below are a sample of physical demands that must be met by an incumbent to successfully perform the job duties and responsibilities associated with this position. Reasonable accommodation pursuant to the Americans with Disabilities Act may be made to enable an incumbent with disabilities to perform their job duties and responsibilities.
While performing the job duties and responsibilities of this position, an employee is regularly required to work indoors in an office or conference room setting and occasionally work outdoors in seasonal weather conditions; is required to speak on a one‑on‑one basis or in a group setting; and to listen to vocal or audio transmissions. Employees are also required to stand, walk, and sit for extended periods of time, consistent with a typical business office operation and social services agency. Employees will also be required to drive an automobile to and from appointments, meetings, and events. Furthermore, employees are expected to operate a variety of business office equipment including personal computers, laptop computers, printers, photo‑copy equipment, telephones, and audio‑visual equipment. Also, employees may occasionally be required to lift and/or move items weighing up to 40 pounds. Specific vision abilities required by this position include depth perception, color vision, and ability to adjust focus.
CATEGORY OF RISK TO BLOOD AND BODILY FLUIDS: ________ _______ ______X__
1 High 2 Occasional 3 Low
NOTE: THE JOB DUTIES AND RESPONSIBILITIES LISTED IN THIS SPECIFICATION/JOB DESCRIPTION WILL BE REVIEWED WITH THE INCUMBENT AT THE TIME OF APPOINTMENT AND DURING EACH PERFORMANCE APPRAISAL.
Job Type: Part‑time
Experience:
Marketing: 3 years (Preferred)
Ability to Relocate:
Fresno, CA 93701: Relocate before starting work (Preferred)
#J-18808-Ljbffr