People First Service Center
ADMINISTRATIVE ASSISTANT II - 42004336
People First Service Center, Tallahassee, Florida, us, 32318
Overview
Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No: 867135 Agency: Agriculture and Consumer Services Working Title: ADMINISTRATIVE ASSISTANT II - 42004336 FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES OFFICE OF AGRICULTURAL LAW ENFORCEMENT STATE PERSONNEL SYSTEM OPPORTUNITY -- ONLY CURRENT STATE PERSONNEL SYSTEM EMPLOYEES WILL BE CONSIDERED. *** The headquarters for this position is located in Tallahassee Responsibilities
Assists the Supervisor Agency Fleet Management: Assists with overall fleet management. Ensures completion of monthly vehicle logs by vehicle operators and ensures data from the logs is entered into Fleetwave. Updates the agency’s AVIMS fleet management Sharepoint page to ensure accurate records are kept of each vehicle in the agency’s fleet regarding vehicle data including state tag numbers, location, assignment, mileage and disposal information. Assists with the preparation of vehicle movement and vehicle disposal documentation for DMS at the end of vehicle lifecycle. Requests Sunpass stickers for agency vehicles. Assists with other fleet management projects as directed. Agency Annual Promotional Process: Assists with the agency’s annual promotional process. Schedules process meetings at the direction of the SMAII-SES. Assists with preparation of meeting notes and follow up needs. Assists with the cataloging and preparation of final test questions once approved by the SME panel. Assists with test scheduling and other administrative preparations for the annual exam cycle. Compiles other promotional process documents as necessary for a successful exam cycle. Inventory of Agency Assigned assets: Assists with agency inventory responsibilities. Attends annual inventory training as prescribed by the department and participates in the annual inventory process. Scans inventory items as directed. Provides administrative assistance to the SMAII-SES to ensure all agency assets are tracked and accounted for. Makes entries to agency databases related to assets and asset movement. Creates ICRs in Cherwell as directed. Other Administrative Duties Provides assistance and/or completes other administrative or support tasks assigned by the chain of command. Administrative duties may include any functions or tasks supporting the administration, operations, or functions of the Office of Agricultural Law Enforcement. Attends meetings and travels as required. Operates and/or utilizes a variety of business and office equipment and machines including computers, photocopying equipment, scanners, calculators, etc. Reception Backup Acts as backup for office receptionist responsible for greeting and directing visitors. Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Provides support to OALE Headquarters staff. Documentation Support Researches records and traces documents. Organizes and maintains records, filing systems, databases and inventories. Enters and reviews data for accuracy and completeness. OTHER Perform other related duties as required. Qualifications
Minimum Qualifications: A bachelor’s degree from an accredited college or university and two (2) years of administrative experience. A master’s degree from an accredited college or university can substitute for one year of the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements. Preference may be given to individuals who possess: Experience working at an accredited Law Enforcement Agency. Selection Process
The OALE selection process takes approximately three to four months to complete. Steps to complete the selection process include, but are not limited to: A completed State of Florida Employment Application. A completed Office of Agricultural Law Enforcement Civilian Supplemental Application. Notes
If possible, please submit your application from a desktop or laptop computer. Devices such as cellular phones and tablets have been known to cause errors when submitting an application. Please be sure to review each answer as they cannot be changed once your application is submitted. To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration. Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment. Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature. Additional Information
ATTENTION CANDIDATES To be considered for a position with the Florida Department of Agriculture and Consumer Services: All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal holiday each year; State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;) For an estimate of the total compensation package for this position, please visit the
"Total Compensation Estimator Tool"
located above under the “Posting Closing Date.” Notes and Compliance
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301; TALLAHASSEE, FL, US, 32312; TALLAHASSEE, FL, US, 32399; TALLAHASSEE, FL, US, 32310; TALLAHASSEE, FL, US, 32304; TALLAHASSEE, FL, US, 32309; TALLAHASSEE, FL, US, 32311; TALLAHASSEE, FL, US, 32302; TALLAHASSEE, FL, US, 32305; TALLAHASSEE, FL, US, 32317; TALLAHASSEE, FL, US, 32303; TALLAHASSEE, FL, US, 32316; TALLAHASSEE, FL, US, 32307; TALLAHASSEE, FL, US, 32308 For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time
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Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No: 867135 Agency: Agriculture and Consumer Services Working Title: ADMINISTRATIVE ASSISTANT II - 42004336 FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES OFFICE OF AGRICULTURAL LAW ENFORCEMENT STATE PERSONNEL SYSTEM OPPORTUNITY -- ONLY CURRENT STATE PERSONNEL SYSTEM EMPLOYEES WILL BE CONSIDERED. *** The headquarters for this position is located in Tallahassee Responsibilities
Assists the Supervisor Agency Fleet Management: Assists with overall fleet management. Ensures completion of monthly vehicle logs by vehicle operators and ensures data from the logs is entered into Fleetwave. Updates the agency’s AVIMS fleet management Sharepoint page to ensure accurate records are kept of each vehicle in the agency’s fleet regarding vehicle data including state tag numbers, location, assignment, mileage and disposal information. Assists with the preparation of vehicle movement and vehicle disposal documentation for DMS at the end of vehicle lifecycle. Requests Sunpass stickers for agency vehicles. Assists with other fleet management projects as directed. Agency Annual Promotional Process: Assists with the agency’s annual promotional process. Schedules process meetings at the direction of the SMAII-SES. Assists with preparation of meeting notes and follow up needs. Assists with the cataloging and preparation of final test questions once approved by the SME panel. Assists with test scheduling and other administrative preparations for the annual exam cycle. Compiles other promotional process documents as necessary for a successful exam cycle. Inventory of Agency Assigned assets: Assists with agency inventory responsibilities. Attends annual inventory training as prescribed by the department and participates in the annual inventory process. Scans inventory items as directed. Provides administrative assistance to the SMAII-SES to ensure all agency assets are tracked and accounted for. Makes entries to agency databases related to assets and asset movement. Creates ICRs in Cherwell as directed. Other Administrative Duties Provides assistance and/or completes other administrative or support tasks assigned by the chain of command. Administrative duties may include any functions or tasks supporting the administration, operations, or functions of the Office of Agricultural Law Enforcement. Attends meetings and travels as required. Operates and/or utilizes a variety of business and office equipment and machines including computers, photocopying equipment, scanners, calculators, etc. Reception Backup Acts as backup for office receptionist responsible for greeting and directing visitors. Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Provides support to OALE Headquarters staff. Documentation Support Researches records and traces documents. Organizes and maintains records, filing systems, databases and inventories. Enters and reviews data for accuracy and completeness. OTHER Perform other related duties as required. Qualifications
Minimum Qualifications: A bachelor’s degree from an accredited college or university and two (2) years of administrative experience. A master’s degree from an accredited college or university can substitute for one year of the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements. Preference may be given to individuals who possess: Experience working at an accredited Law Enforcement Agency. Selection Process
The OALE selection process takes approximately three to four months to complete. Steps to complete the selection process include, but are not limited to: A completed State of Florida Employment Application. A completed Office of Agricultural Law Enforcement Civilian Supplemental Application. Notes
If possible, please submit your application from a desktop or laptop computer. Devices such as cellular phones and tablets have been known to cause errors when submitting an application. Please be sure to review each answer as they cannot be changed once your application is submitted. To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration. Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment. Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature. Additional Information
ATTENTION CANDIDATES To be considered for a position with the Florida Department of Agriculture and Consumer Services: All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position. Responses to Qualifying Questions must be verifiable in the Candidate Profile. The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal holiday each year; State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;) For an estimate of the total compensation package for this position, please visit the
"Total Compensation Estimator Tool"
located above under the “Posting Closing Date.” Notes and Compliance
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32301; TALLAHASSEE, FL, US, 32312; TALLAHASSEE, FL, US, 32399; TALLAHASSEE, FL, US, 32310; TALLAHASSEE, FL, US, 32304; TALLAHASSEE, FL, US, 32309; TALLAHASSEE, FL, US, 32311; TALLAHASSEE, FL, US, 32302; TALLAHASSEE, FL, US, 32305; TALLAHASSEE, FL, US, 32317; TALLAHASSEE, FL, US, 32303; TALLAHASSEE, FL, US, 32316; TALLAHASSEE, FL, US, 32307; TALLAHASSEE, FL, US, 32308 For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time
#J-18808-Ljbffr