Gateway Seminary
Administrative Assistant to the President
Gateway Seminary, Ontario, California, United States, 91764
Administrative Assistant to the President
Title: Administrative Assistant to the President
Campus: Ontario, California
Department: Office of the President
Reports to: Executive Asst. to the President
Exempt: No
Position Status: Regular Full-time
Effective: January 2026
Summary: Provides general administrative support for the President’s office.
Responsibilities
Provide comprehensive administrative support within the President’s Office, maintaining exceptional professionalism, organization, and confidentiality.
Serve as a primary representative for the President’s Office, professionally welcoming guests and managing inquiries while ensuring all common areas, workspaces, and meeting rooms are consistently prepared for high-level engagements.
Demonstrate strong organizational and time‑management skills with high attention to detail, effectively multitasking and prioritizing tasks in a fast‑paced executive environment.
Coordinate the President’s publications ministry by drafting, editing materials, transcribing written content, and producing booklets, pamphlets, papers, and supporting major writing projects, including books; collaborate with Advancement on The Gateway Journal.
Manage the Gateway Seminary Job Post Board for employment opportunities with outside organizations, ensuring timely posting, accuracy, and compliance with institutional guidelines.
Coordinate the President’s academic ministry by managing classroom support, including grading processes, instructional materials, teaching files, and presentations; maintain and organize the President’s library and academic resources.
Accompany the President to larger Southern Baptist Convention‑related events and institutional gatherings, providing on‑site administrative and logistical support.
Coordinate Chapel Speaker requests in collaboration with the Executive Assistant, ensuring clear communication, scheduling accuracy, and logistical details.
Facilitate special events using event‑management best practices, including menu planning, vendor coordination, supply purchasing, internal collaboration, setup and cleanup, minutes, budget management, and communication materials.
Collaborate with the Facilities Coordinator to support third‑party events and serve as the Gateway Seminary liaison, ensuring effective communication, logistical coordination, and adherence to institutional standards.
Assist the President’s wife with planning, scheduling, and communication of Seminary events; manage the events calendar and maintain current contact lists.
Ensure cleanliness, organization, and readiness of the President’s Office kitchen and supply areas for daily operations and hosted engagements.
Handle all sensitive information and situations with confidentiality, integrity, and professionalism.
Perform additional duties as required, such as setting up and taking down appropriate holiday decorations and coordinating holiday celebrations.
Job duties are not limited to the list shown above and may be revised as deemed appropriate by the Seminary.
Core Values \ Gateway Seminary is a confessional institution owned by the Southern Baptist Convention. Employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders who expand God’s kingdom around the world. Employees are expected to believe in and abide by the Baptist Faith and Message 2000, as well as our bylaws, and be an active member in their local Southern Baptist church.
Competencies
Service : Manages difficult or emotional customer situations; responds promptly to customer needs; solicits feedback; meets commitments; maintains a can‑do attitude.
Interpersonal Skills : Focuses on solving conflict, maintains confidentiality, listens attentively, keeps emotions under control, remains open to ideas.
Technical Skills : Assesses own strengths and weaknesses; pursues training; shares expertise with others.
Oral Communication : Speaks clearly and persuasively; listens for clarification; responds well to questions; participates in meetings.
Written Communication : Writes clearly; edits for spelling and grammar; varies style to meet needs; presents data effectively.
Teamwork : Balances team and individual responsibilities; offers feedback; supports success; promotes continuous improvement.
Problem Solving : Identifies and resolves problems promptly; gathers and analyzes information; works well in group settings.
Qualifications
Education and/or Experience : Bachelor’s degree (B.A.) in English or Social Science; or 2–4 years related experience; or equivalent combination. Prior administrative or office‑management experience supporting executives, with event planning or project coordination background.
Computer Skills : Knowledge of MS Office Suite (PowerPoint, Access, Excel, Outlook, Word).
Language Skills : Clear and concise communication; reading and interpreting guidelines; influencing others toward goals.
Writing Skills : Compose correspondence clearly and concisely.
Reasoning Ability : Solve practical problems; interpret varied instructions.
Mathematical Skills : Basic arithmetic (add, subtract, multiply, divide).
Additional Requirement : Must work flexibly to accommodate occasional travel, evenings, and weekends.
Physical Demands : Use hands to finger, handle, or feel; reach; sit, stand, walk; lift up to 30 lbs; near vision required.
Work Environment : Quiet indoor office setting with moderate noise during meetings and social events; well‑lighted, heated, and air‑conditioned with adequate ventilation.
How to Apply If you have any questions about this position, please contact Human Resources.
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Campus: Ontario, California
Department: Office of the President
Reports to: Executive Asst. to the President
Exempt: No
Position Status: Regular Full-time
Effective: January 2026
Summary: Provides general administrative support for the President’s office.
Responsibilities
Provide comprehensive administrative support within the President’s Office, maintaining exceptional professionalism, organization, and confidentiality.
Serve as a primary representative for the President’s Office, professionally welcoming guests and managing inquiries while ensuring all common areas, workspaces, and meeting rooms are consistently prepared for high-level engagements.
Demonstrate strong organizational and time‑management skills with high attention to detail, effectively multitasking and prioritizing tasks in a fast‑paced executive environment.
Coordinate the President’s publications ministry by drafting, editing materials, transcribing written content, and producing booklets, pamphlets, papers, and supporting major writing projects, including books; collaborate with Advancement on The Gateway Journal.
Manage the Gateway Seminary Job Post Board for employment opportunities with outside organizations, ensuring timely posting, accuracy, and compliance with institutional guidelines.
Coordinate the President’s academic ministry by managing classroom support, including grading processes, instructional materials, teaching files, and presentations; maintain and organize the President’s library and academic resources.
Accompany the President to larger Southern Baptist Convention‑related events and institutional gatherings, providing on‑site administrative and logistical support.
Coordinate Chapel Speaker requests in collaboration with the Executive Assistant, ensuring clear communication, scheduling accuracy, and logistical details.
Facilitate special events using event‑management best practices, including menu planning, vendor coordination, supply purchasing, internal collaboration, setup and cleanup, minutes, budget management, and communication materials.
Collaborate with the Facilities Coordinator to support third‑party events and serve as the Gateway Seminary liaison, ensuring effective communication, logistical coordination, and adherence to institutional standards.
Assist the President’s wife with planning, scheduling, and communication of Seminary events; manage the events calendar and maintain current contact lists.
Ensure cleanliness, organization, and readiness of the President’s Office kitchen and supply areas for daily operations and hosted engagements.
Handle all sensitive information and situations with confidentiality, integrity, and professionalism.
Perform additional duties as required, such as setting up and taking down appropriate holiday decorations and coordinating holiday celebrations.
Job duties are not limited to the list shown above and may be revised as deemed appropriate by the Seminary.
Core Values \ Gateway Seminary is a confessional institution owned by the Southern Baptist Convention. Employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders who expand God’s kingdom around the world. Employees are expected to believe in and abide by the Baptist Faith and Message 2000, as well as our bylaws, and be an active member in their local Southern Baptist church.
Competencies
Service : Manages difficult or emotional customer situations; responds promptly to customer needs; solicits feedback; meets commitments; maintains a can‑do attitude.
Interpersonal Skills : Focuses on solving conflict, maintains confidentiality, listens attentively, keeps emotions under control, remains open to ideas.
Technical Skills : Assesses own strengths and weaknesses; pursues training; shares expertise with others.
Oral Communication : Speaks clearly and persuasively; listens for clarification; responds well to questions; participates in meetings.
Written Communication : Writes clearly; edits for spelling and grammar; varies style to meet needs; presents data effectively.
Teamwork : Balances team and individual responsibilities; offers feedback; supports success; promotes continuous improvement.
Problem Solving : Identifies and resolves problems promptly; gathers and analyzes information; works well in group settings.
Qualifications
Education and/or Experience : Bachelor’s degree (B.A.) in English or Social Science; or 2–4 years related experience; or equivalent combination. Prior administrative or office‑management experience supporting executives, with event planning or project coordination background.
Computer Skills : Knowledge of MS Office Suite (PowerPoint, Access, Excel, Outlook, Word).
Language Skills : Clear and concise communication; reading and interpreting guidelines; influencing others toward goals.
Writing Skills : Compose correspondence clearly and concisely.
Reasoning Ability : Solve practical problems; interpret varied instructions.
Mathematical Skills : Basic arithmetic (add, subtract, multiply, divide).
Additional Requirement : Must work flexibly to accommodate occasional travel, evenings, and weekends.
Physical Demands : Use hands to finger, handle, or feel; reach; sit, stand, walk; lift up to 30 lbs; near vision required.
Work Environment : Quiet indoor office setting with moderate noise during meetings and social events; well‑lighted, heated, and air‑conditioned with adequate ventilation.
How to Apply If you have any questions about this position, please contact Human Resources.
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