The University of Texas at Dallas
Program Manager II - APL
The University of Texas at Dallas, Richardson, Texas, United States, 75080
Functional Title Program Manager - Alliance for Physician Leadership
Department
Department Executive Education
Salary Range
Salary Range $70,000
Pay Basis
Pay Basis Monthly
Position Status
Position Status Regular full-time
Location
Position End Date (if temporary)
Posting Open Date
Posting Open Date 01/08/2026
Posting Close Date
Open Until Filled Yes
Desired Start Date
Desired Start Date 02/02/2026
Job Summary The Alliance for Physician Leadership ( APL ) Program is one of the longest-standing programs within the Jindal School of Management, serving more than 650 alumni and approximately 95 active physician students. Recognized as a top-five national program for physicians, APL engages executive-level learners and faculty across the university.
The Program Manager II provides operational, administrative, and logistical support for the Alliance for Physician Leadership, ensuring the smooth delivery of academic programs and day-to-day activities. Working in close partnership with the Program Director, this role implements established program strategies, manages program operations, and assists with student, faculty, and stakeholder engagement. The role focuses on operational execution, coordination, and process management, working collaboratively with program leadership to support academic and programmatic activities.
The ideal candidate is highly organized, detail-oriented, and effective in a collaborative environment. This individual enjoys working with prospective and current students, faculty, administrators, and alumni, and brings strong communication and interpersonal skills to support program operations and ongoing initiatives.
Minimum Education and Experience Bachelor’s degree; Five to seven years experience in a field relevant to the program; or any equivalent combination of education and experience.
Preferred Education and Experience
Master’s degree with 5–7 years of progressively responsible experience in higher education administration, program coordination, or a related field.
Experience supporting and managing academic or professional programs in a higher education environment.
Proven ability to build and maintain effective working relationships with faculty, students, administrators, and external stakeholders.
Strong organizational, communication, and time-management skills, with the ability to work independently within established guidelines and manage multiple priorities.
Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities Program Operations & Coordination
Manage day-to-day administrative operations for APL graduate and executive education programs, including scheduling, calendars, and deadlines.
Coordinate classroom and virtual course logistics, materials preparation, and eLearning setup.
Track program timelines and ensure deliverables are completed according to semester and annual calendars.
Supervise support staff and student employees to support program operations.
Assist with program events, student engagement activities, and alumni communications as directed by the Program Director.
Budget Administration & Reporting
Assist with annual budget preparation by compiling data and supporting documentation for review and approval by the Program Director.
Track monthly revenues and expenditures; reconcile accounts and prepare routine financial reports.
Monitor expenditures against approved budgets and flag variances for Director review.
Process faculty stipends, invoices, and MOUs in accordance with established rates and procedures.
Student Administration & Support
Provide administrative support to prospective and current students, including application coordination, enrollment processing, degree plan evaluation, and course mapping.
Coordinate student admissions workflows, orientation logistics, and graduation processing in collaboration with the Program Director and university offices.
Serve as a point of contact for student inquiries related to program requirements, timelines, and procedures, referring academic or policy decisions to the Director as appropriate.
Faculty & Course Coordination
Coordinate faculty scheduling, course setup, and instructional logistics in collaboration with APL support staff.
Maintain course records, syllabi, and program documentation.
Support curriculum updates and course changes as directed by the Program Director.
Assist with program communications, including website updates, approved marketing materials, and maintain communication channels with applicants, students and alumni.
Support outreach and recruitment activities by coordinating events, responding to program inquiries, and maintaining contact lists.
Compliance & Process Support
Follow established university policies and procedures related to academic programs, finance, and student records.
Coordinate data collection and documentation for assessments, audits, and reporting as directed.
Identify operational inefficiencies and suggest process improvements to the Program Director.
Physical Demands and Working Conditions
On campus work some weekends and evenings is required to support program activities and classes.
Travel for some course trips may be required.
Physical Activities Working Conditions
Additional Information
Work will be performed on-site and in person.
This position will require occasional on-site evenings or weekends to support program activities and classes.
Preference will be given to internal applicants.
Must be a U.S. Citizen or Lawful Permanent Resident to meet USCIS eligibility requirements.
Please note that visa sponsorship is not available for this role.
What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees
AD&D Insurance
Dental & Vision Plan Options
Long and short-term disability
TRS Retirement Plan
Fertility Benefits
Paid time off
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Veteran Employment Preference - Form DD-214
Human Resources, 800 West Campbell Road, AD3.418 Richardson, TX 75080-3021
#J-18808-Ljbffr
Department
Department Executive Education
Salary Range
Salary Range $70,000
Pay Basis
Pay Basis Monthly
Position Status
Position Status Regular full-time
Location
Position End Date (if temporary)
Posting Open Date
Posting Open Date 01/08/2026
Posting Close Date
Open Until Filled Yes
Desired Start Date
Desired Start Date 02/02/2026
Job Summary The Alliance for Physician Leadership ( APL ) Program is one of the longest-standing programs within the Jindal School of Management, serving more than 650 alumni and approximately 95 active physician students. Recognized as a top-five national program for physicians, APL engages executive-level learners and faculty across the university.
The Program Manager II provides operational, administrative, and logistical support for the Alliance for Physician Leadership, ensuring the smooth delivery of academic programs and day-to-day activities. Working in close partnership with the Program Director, this role implements established program strategies, manages program operations, and assists with student, faculty, and stakeholder engagement. The role focuses on operational execution, coordination, and process management, working collaboratively with program leadership to support academic and programmatic activities.
The ideal candidate is highly organized, detail-oriented, and effective in a collaborative environment. This individual enjoys working with prospective and current students, faculty, administrators, and alumni, and brings strong communication and interpersonal skills to support program operations and ongoing initiatives.
Minimum Education and Experience Bachelor’s degree; Five to seven years experience in a field relevant to the program; or any equivalent combination of education and experience.
Preferred Education and Experience
Master’s degree with 5–7 years of progressively responsible experience in higher education administration, program coordination, or a related field.
Experience supporting and managing academic or professional programs in a higher education environment.
Proven ability to build and maintain effective working relationships with faculty, students, administrators, and external stakeholders.
Strong organizational, communication, and time-management skills, with the ability to work independently within established guidelines and manage multiple priorities.
Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities Program Operations & Coordination
Manage day-to-day administrative operations for APL graduate and executive education programs, including scheduling, calendars, and deadlines.
Coordinate classroom and virtual course logistics, materials preparation, and eLearning setup.
Track program timelines and ensure deliverables are completed according to semester and annual calendars.
Supervise support staff and student employees to support program operations.
Assist with program events, student engagement activities, and alumni communications as directed by the Program Director.
Budget Administration & Reporting
Assist with annual budget preparation by compiling data and supporting documentation for review and approval by the Program Director.
Track monthly revenues and expenditures; reconcile accounts and prepare routine financial reports.
Monitor expenditures against approved budgets and flag variances for Director review.
Process faculty stipends, invoices, and MOUs in accordance with established rates and procedures.
Student Administration & Support
Provide administrative support to prospective and current students, including application coordination, enrollment processing, degree plan evaluation, and course mapping.
Coordinate student admissions workflows, orientation logistics, and graduation processing in collaboration with the Program Director and university offices.
Serve as a point of contact for student inquiries related to program requirements, timelines, and procedures, referring academic or policy decisions to the Director as appropriate.
Faculty & Course Coordination
Coordinate faculty scheduling, course setup, and instructional logistics in collaboration with APL support staff.
Maintain course records, syllabi, and program documentation.
Support curriculum updates and course changes as directed by the Program Director.
Assist with program communications, including website updates, approved marketing materials, and maintain communication channels with applicants, students and alumni.
Support outreach and recruitment activities by coordinating events, responding to program inquiries, and maintaining contact lists.
Compliance & Process Support
Follow established university policies and procedures related to academic programs, finance, and student records.
Coordinate data collection and documentation for assessments, audits, and reporting as directed.
Identify operational inefficiencies and suggest process improvements to the Program Director.
Physical Demands and Working Conditions
On campus work some weekends and evenings is required to support program activities and classes.
Travel for some course trips may be required.
Physical Activities Working Conditions
Additional Information
Work will be performed on-site and in person.
This position will require occasional on-site evenings or weekends to support program activities and classes.
Preference will be given to internal applicants.
Must be a U.S. Citizen or Lawful Permanent Resident to meet USCIS eligibility requirements.
Please note that visa sponsorship is not available for this role.
What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees
AD&D Insurance
Dental & Vision Plan Options
Long and short-term disability
TRS Retirement Plan
Fertility Benefits
Paid time off
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Veteran Employment Preference - Form DD-214
Human Resources, 800 West Campbell Road, AD3.418 Richardson, TX 75080-3021
#J-18808-Ljbffr