Bellevue School District
School Office Manager 2025-26 Big Picture School
Bellevue School District, Bellevue, Washington, us, 98009
School Office Manager 2025-26 Big Picture School
Location: Bellevue School District
Position Objective The position of Office Manager is for the purpose of managing the operations and functions of the school and provides administrative support for the building administration.
Commitment To Equity The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.
DUTIES & RESPONSIBILITIES
Functions as a school ambassador
Provides first-line exceptional experiences to staff, students and the community
Serves as onsite specialist for human resources functions
Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB
Manages communication functions as required for the position
Provides administrative support for building administrators and teaching staff as applicable
Manages and oversees building use and activities
Manages and coordinates school events as directed by the principal and related to the particular building assignment
Provides facilities management and coordination with a focus on maintaining building safety, security and access
Serves as a community contact and school liaison as required
Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations
Manages, prioritizes and problem‑solves emergent needs of students, parents, and staff as it pertains to this position
Collaborates with building administrators and nurse to ensure proper clinic/health room supervision
Manages and performs clinic/health room needs as required
Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment
Ensures daily management of substitutes and classroom coverage
Manages and implements scheduling needs that impact students, staff and the community
Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration
Engages in process improvement related to the position
Engages with and monitors students as needed
Exercises and maintains confidentiality as required by FERPA, and other related laws and policies
May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)
Acts as custodian of student records (elementary only)
Manages textbook purchases and inventory as related for the position
Elementary office managers may have more direct performance of key duties
Secondary office managers may have more responsibility directing the work of other staff members
May provide coaching and guided support for other administrative support positions
Performs other job‑related duties as assigned
Reporting Relationships
Reports directly to and is supervised by the Building Principal
Required Education & Experience
High school diploma or equivalent
Associate’s degree in business or related field or the equivalent of post‑secondary education
Previous experience in a school setting
Preferred
Experience working in an administrative support position within a school setting
Public school experience
Allowable Substitutions
Experience may be considered and substituted for Associate’s degree or post‑secondary education
Licensing Requirements
Valid First Aid and CPR certification if assigned to health clinic
Knowledge
Understands school operations, policies and procedures
Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed
Understands basic public and community relations techniques
Possesses basic accounting and budgeting processes
Skills
Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders
Demonstrates ability to interact professionally, positively and appropriately with a variety of stakeholders
Ability to manage a variety of tasks simultaneously
Possesses problem‑solving skills and applies them on a regular basis
Demonstrates effective personal organizing skills to manage the daily activities associated with the position
Ability and willingness to adapt to a variety of changing needs
Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
Ability to meet and maintain punctuality and attendance expectations
Physical Requirements Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.
Conditions Of Employment AISP salary classification pay range G $ 38.82 to $ 40.77 (starting wage is $ 38.82 per hour) based on negotiated collective bargaining agreement) 40 hours per week, M‑F 7:30am to 4:00pm for a 260‑day annual assignment. Medical, dental, vision, long‑term disability, and life‑insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.
Note The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Verification of Identity and Work Authorization Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.
Equal Employment Opportunity Statement Bellevue School District Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Ethnicity, Creed, Religion, Color, National Origin, Age, Honorably Discharged Veteran Or Military Status, Sexual Orientation, Gender Expression, Gender Identity, Homelessness, Immigration Or Citizenship Status, The Presence Of Any Sensory, Mental, Or Physical Disability, Neurodivergence, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts Of America And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, (425) 456-4040 or phamn@bsd405.org. Sex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, (425) 456-4010 or lowellj@bsd405.org. Disability Discrimination Section 504/ADA Coordinator: Kerince Bowen, (425) 456-4168 or bowenk@bsd405.org Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005. Members of the public with disabilities who have specific concerns about the effectiveness of the District’s communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at 425-456-4000 or thornj@bsd405.org. Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.
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Position Objective The position of Office Manager is for the purpose of managing the operations and functions of the school and provides administrative support for the building administration.
Commitment To Equity The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.
DUTIES & RESPONSIBILITIES
Functions as a school ambassador
Provides first-line exceptional experiences to staff, students and the community
Serves as onsite specialist for human resources functions
Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB
Manages communication functions as required for the position
Provides administrative support for building administrators and teaching staff as applicable
Manages and oversees building use and activities
Manages and coordinates school events as directed by the principal and related to the particular building assignment
Provides facilities management and coordination with a focus on maintaining building safety, security and access
Serves as a community contact and school liaison as required
Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations
Manages, prioritizes and problem‑solves emergent needs of students, parents, and staff as it pertains to this position
Collaborates with building administrators and nurse to ensure proper clinic/health room supervision
Manages and performs clinic/health room needs as required
Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment
Ensures daily management of substitutes and classroom coverage
Manages and implements scheduling needs that impact students, staff and the community
Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration
Engages in process improvement related to the position
Engages with and monitors students as needed
Exercises and maintains confidentiality as required by FERPA, and other related laws and policies
May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)
Acts as custodian of student records (elementary only)
Manages textbook purchases and inventory as related for the position
Elementary office managers may have more direct performance of key duties
Secondary office managers may have more responsibility directing the work of other staff members
May provide coaching and guided support for other administrative support positions
Performs other job‑related duties as assigned
Reporting Relationships
Reports directly to and is supervised by the Building Principal
Required Education & Experience
High school diploma or equivalent
Associate’s degree in business or related field or the equivalent of post‑secondary education
Previous experience in a school setting
Preferred
Experience working in an administrative support position within a school setting
Public school experience
Allowable Substitutions
Experience may be considered and substituted for Associate’s degree or post‑secondary education
Licensing Requirements
Valid First Aid and CPR certification if assigned to health clinic
Knowledge
Understands school operations, policies and procedures
Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed
Understands basic public and community relations techniques
Possesses basic accounting and budgeting processes
Skills
Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders
Demonstrates ability to interact professionally, positively and appropriately with a variety of stakeholders
Ability to manage a variety of tasks simultaneously
Possesses problem‑solving skills and applies them on a regular basis
Demonstrates effective personal organizing skills to manage the daily activities associated with the position
Ability and willingness to adapt to a variety of changing needs
Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
Ability to meet and maintain punctuality and attendance expectations
Physical Requirements Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises.
Conditions Of Employment AISP salary classification pay range G $ 38.82 to $ 40.77 (starting wage is $ 38.82 per hour) based on negotiated collective bargaining agreement) 40 hours per week, M‑F 7:30am to 4:00pm for a 260‑day annual assignment. Medical, dental, vision, long‑term disability, and life‑insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems.
Note The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Verification of Identity and Work Authorization Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation.
Equal Employment Opportunity Statement Bellevue School District Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Ethnicity, Creed, Religion, Color, National Origin, Age, Honorably Discharged Veteran Or Military Status, Sexual Orientation, Gender Expression, Gender Identity, Homelessness, Immigration Or Citizenship Status, The Presence Of Any Sensory, Mental, Or Physical Disability, Neurodivergence, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts Of America And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, (425) 456-4040 or phamn@bsd405.org. Sex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, (425) 456-4010 or lowellj@bsd405.org. Disability Discrimination Section 504/ADA Coordinator: Kerince Bowen, (425) 456-4168 or bowenk@bsd405.org Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005. Members of the public with disabilities who have specific concerns about the effectiveness of the District’s communications to them should contact Janine Thorn, Chief Communications and Engagement Officer, at 425-456-4000 or thornj@bsd405.org. Mailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.
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