Universal Hospital Services Inc.
Responsibilities
Rockford Center is seeking an experienced Payroll Coordinator to join our team! This opportunity includes a Monday- Friday daytime schedule in office.
Rockford Center is a 138-bed mental health facility located in Newark, DE, providing easy access to a full complement of inpatient and partial behavioral health programs for children and adolescents, adults, and older adults. Rockford is the only child inpatient behavioral health facility in DE, offers an experienced and tenured senior management team, and serves New Castle County and northern Maryland.
Website: Psychiatric and Substance Abuse Services | Rockford Center | Newark, DE
Position Summary The Payroll Coordinator is responsible for the accurate and timely processing of the hospital’s payroll, ensuring compliance with federal and state wage and hour regulations, hospital policies, and payer requirements. This role manages timekeeping in UKG, supports complex pay scenarios typical of acute care (e.g., shift differentials, weekend premiums, on‑call, incentives). The Payroll Coordinator provides high‑touch service to employees, collaborates with HR and Finance, and supports audits and reporting.
Responsibilites
Administer UKG timekeeping: review timesheets, resolve exceptions, manage pay codes, accruals (PTO/ELB), and ensure accurate time approval workflows.
Process bi‑weekly payroll for approximately 300 employees, including regular, overtime, holiday, shift differentials, on‑call, and incentive pay.
Validate payroll calculations, earnings, deductions, taxes, garnishments, and direct deposits; run pre‑process audits to catch errors.
Maintain pay calendars, pay periods, cutoffs, and submission timelines; coordinate with managers to ensure on‑time approvals.
Prepare and validate payroll journals; reconcile payroll registers to GL in partnership with Finance.
Manage employee data changes impacting pay (new hires, terminations, status changes, rate changes, retro pay).
Generate and distribute pay statements and required notices; support year‑end W‑2 processes with payroll vendor.
Compliance & Controls
Ensure compliance with FLSA, Delaware wage and hour laws, meal/rest break rules, and hospital policy; uphold HIPAA confidentiality standards.
Maintain payroll records and documentation; support internal/external audits (e.g., Joint Commission readiness in areas impacting workforce documentation).
Monitor garnishments, levies, and child support orders; liaise with agencies as required.
Track PTO accrual policies, leave pay, and worked/not‑worked hour rules; partner with HR on leave administration impacts to pay.
Employee Service & Stakeholder Collaboration
Serve as the primary point of contact for payroll inquiries; deliver timely, compassionate, and accurate resolutions.
Partner with HR on compensation updates, differentials, bonuses, and pay equity checks; coordinate with Scheduling/Department Leaders to ensure accurate shift and premium pay.
Prepare ad hoc reports and metrics (overtime trends, premium pay, headcount changes) for HR and Finance leadership.
Benefits
Excellent Medical, Dental, Vision and Prescription Drug Plans
Competitive Compensation & Generous Paid Time Off
401(K) with company match and discounted stock plan
Tuition Assistance
Chamberlain University Partnership discount
In‑house Psychiatric Nurse Residency Transition‑to‑Practice
Orientation (Could earn 20 CEUs)
Career development opportunities across UHS and its 300+ locations!
Diverse programming to expand your experience and energize your career
HealthStream online learning catalogue with plenty of free CEU courses
SoFi Student Loan Refinancing Program
About Universal Health Services One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.
Qualifications
Associate’s degree in Accounting, Business, HR, or related field or equivalent experience.
2–4 years of end‑to‑end payroll experience in a complex, multi‑shift environment.
Hands‑on experience with UKG timekeeping (or similar enterprise time systems).
Strong knowledge of FLSA and state wage/hour regulations; comfort with reconciliations and audits.
Proficiency in Excel and payroll reporting; strong attention to detail and confidentiality.
EEO Statement All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.
Avoid and Report Recruitment Scams We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.
At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.
If you suspect a fraudulent job posting or job‑related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.
#J-18808-Ljbffr
Rockford Center is a 138-bed mental health facility located in Newark, DE, providing easy access to a full complement of inpatient and partial behavioral health programs for children and adolescents, adults, and older adults. Rockford is the only child inpatient behavioral health facility in DE, offers an experienced and tenured senior management team, and serves New Castle County and northern Maryland.
Website: Psychiatric and Substance Abuse Services | Rockford Center | Newark, DE
Position Summary The Payroll Coordinator is responsible for the accurate and timely processing of the hospital’s payroll, ensuring compliance with federal and state wage and hour regulations, hospital policies, and payer requirements. This role manages timekeeping in UKG, supports complex pay scenarios typical of acute care (e.g., shift differentials, weekend premiums, on‑call, incentives). The Payroll Coordinator provides high‑touch service to employees, collaborates with HR and Finance, and supports audits and reporting.
Responsibilites
Administer UKG timekeeping: review timesheets, resolve exceptions, manage pay codes, accruals (PTO/ELB), and ensure accurate time approval workflows.
Process bi‑weekly payroll for approximately 300 employees, including regular, overtime, holiday, shift differentials, on‑call, and incentive pay.
Validate payroll calculations, earnings, deductions, taxes, garnishments, and direct deposits; run pre‑process audits to catch errors.
Maintain pay calendars, pay periods, cutoffs, and submission timelines; coordinate with managers to ensure on‑time approvals.
Prepare and validate payroll journals; reconcile payroll registers to GL in partnership with Finance.
Manage employee data changes impacting pay (new hires, terminations, status changes, rate changes, retro pay).
Generate and distribute pay statements and required notices; support year‑end W‑2 processes with payroll vendor.
Compliance & Controls
Ensure compliance with FLSA, Delaware wage and hour laws, meal/rest break rules, and hospital policy; uphold HIPAA confidentiality standards.
Maintain payroll records and documentation; support internal/external audits (e.g., Joint Commission readiness in areas impacting workforce documentation).
Monitor garnishments, levies, and child support orders; liaise with agencies as required.
Track PTO accrual policies, leave pay, and worked/not‑worked hour rules; partner with HR on leave administration impacts to pay.
Employee Service & Stakeholder Collaboration
Serve as the primary point of contact for payroll inquiries; deliver timely, compassionate, and accurate resolutions.
Partner with HR on compensation updates, differentials, bonuses, and pay equity checks; coordinate with Scheduling/Department Leaders to ensure accurate shift and premium pay.
Prepare ad hoc reports and metrics (overtime trends, premium pay, headcount changes) for HR and Finance leadership.
Benefits
Excellent Medical, Dental, Vision and Prescription Drug Plans
Competitive Compensation & Generous Paid Time Off
401(K) with company match and discounted stock plan
Tuition Assistance
Chamberlain University Partnership discount
In‑house Psychiatric Nurse Residency Transition‑to‑Practice
Orientation (Could earn 20 CEUs)
Career development opportunities across UHS and its 300+ locations!
Diverse programming to expand your experience and energize your career
HealthStream online learning catalogue with plenty of free CEU courses
SoFi Student Loan Refinancing Program
About Universal Health Services One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.
Qualifications
Associate’s degree in Accounting, Business, HR, or related field or equivalent experience.
2–4 years of end‑to‑end payroll experience in a complex, multi‑shift environment.
Hands‑on experience with UKG timekeeping (or similar enterprise time systems).
Strong knowledge of FLSA and state wage/hour regulations; comfort with reconciliations and audits.
Proficiency in Excel and payroll reporting; strong attention to detail and confidentiality.
EEO Statement All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.
Avoid and Report Recruitment Scams We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.
At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.
If you suspect a fraudulent job posting or job‑related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.
#J-18808-Ljbffr