Crossroads Staffing
Project Administrator
Crossroads Staffing, Westlake Village, California, United States, 91361
Project Administrator Needed in Westlake
Job Description
Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders, other contract modifications, approvals, and any additional services related to billing.
Data entry of all project related invoices.
Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Manager.
Research any unbilled issues to optimize the billing possibilities for the billing period.
Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
Understand prelim, lien releases and Mechanic liens.
Managing project closeouts and securing all guarantees and warranties before handover of the work.
Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system.
Skills Required
5+ years of billing and receivables experience.
1+ year of construction accounting experience.
Proficiency in Sage 100, AutoDesk, and MS Office.
Knowledge of contract terms and compliance requirements.
Experience handling projects from start to finish.
Skills Preferred
BA degree or some college courses in accounting or business.
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Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC) regarding contract documents, change orders, other contract modifications, approvals, and any additional services related to billing.
Data entry of all project related invoices.
Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Manager.
Research any unbilled issues to optimize the billing possibilities for the billing period.
Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
Understand prelim, lien releases and Mechanic liens.
Managing project closeouts and securing all guarantees and warranties before handover of the work.
Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system.
Skills Required
5+ years of billing and receivables experience.
1+ year of construction accounting experience.
Proficiency in Sage 100, AutoDesk, and MS Office.
Knowledge of contract terms and compliance requirements.
Experience handling projects from start to finish.
Skills Preferred
BA degree or some college courses in accounting or business.
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