AB Facility Services
About Us
AB Facility Service is a trusted provider of professional cleaning and facility maintenance solutions. We work with commercial, industrial, and retail clients to ensure their spaces are clean, safe, and operating at their best. Known for our reliability, attention to detail, and commitment to quality service, we take pride in creating environments where people can thrive.
As a growing company, we’re always looking for dedicated, hardworking individuals to join our team. If you’re someone who values professionalism, takes pride in your work, and wants to be part of a supportive and respectful team, we’d love to hear from you.
Position Summary The Administrative Assistant provides essential administrative and operational support to ensure efficient daily office operations. This role serves as a central point of communication, supporting staff and management by coordinating office communications, managing timekeeping and expenses, assisting with dispatching activities, and supporting employee onboarding.
Key Responsibilities Office Communication
Serve as the primary point of contact for internal and external communications
Answer, route, and respond to calls, emails, and general inquiries in a professional manner
Maintain organized records and documentation
Timekeeping & Payroll Support
Track employee timekeeping records and ensure accuracy
Assist with payroll preparation by reviewing and submitting time and attendance data
Follow up with employees and supervisors regarding missing or inaccurate time entries
Expense Management
Collect, review, and process employee expense reports
Ensure expenses comply with company policies
Maintain accurate expense records and assist with reconciliation
Dispatching & Scheduling
Coordinate and dispatch personnel, drivers, or service teams as needed
Monitor schedules to ensure coverage and efficient operations
Communicate changes or updates promptly to all affected parties
Onboarding Support
Assist with onboarding new hires, including paperwork, system access, and orientation scheduling
Coordinate with HR and management to ensure a smooth onboarding experience
Maintain employee onboarding records and checklists
General Administrative Support
Maintain office supplies and equipment
Assist with filing, data entry, and report preparation
Support management with additional administrative tasks as needed
Qualifications & Skills
High school diploma or equivalent required
1–3 years of administrative experience preferred
Proficiency in Microsoft Excel, OneDrive, and Microsoft Teams required
Strong organizational, communication, and multitasking skills
Experience with timekeeping, expense tracking, or dispatch systems preferred
High attention to detail and ability to meet deadlines
Why You’ll Love Working Here:
Comprehensive Benefits Package: Medical, dental, and vision insurance plans to keep you and your family healthy.
Retirement Savings: 401(k) plan with company match to help you build your future.
Paid Time Off: PTO and holidays
Professional Development: Opportunities for training, certifications, and career growth.
Supportive Team Environment: Collaborative culture that values your input and encourages innovation
WORKING FOR ABFS ABFS promotes a culture committed to the growth of individuals through continuous learning, mentoring, and other career growth opportunities. We believe it is important for our employees’ roles to be meaningful through active participation in corporate cultural and operational initiatives. We support these values and help them thrive in each employee. ABFS has built the company based on an employee-focused environment that offers a pathway to lifelong learning and career advancement. ABFS is an EEO/AA/Minority/Female/Disability/Veteran employer.
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As a growing company, we’re always looking for dedicated, hardworking individuals to join our team. If you’re someone who values professionalism, takes pride in your work, and wants to be part of a supportive and respectful team, we’d love to hear from you.
Position Summary The Administrative Assistant provides essential administrative and operational support to ensure efficient daily office operations. This role serves as a central point of communication, supporting staff and management by coordinating office communications, managing timekeeping and expenses, assisting with dispatching activities, and supporting employee onboarding.
Key Responsibilities Office Communication
Serve as the primary point of contact for internal and external communications
Answer, route, and respond to calls, emails, and general inquiries in a professional manner
Maintain organized records and documentation
Timekeeping & Payroll Support
Track employee timekeeping records and ensure accuracy
Assist with payroll preparation by reviewing and submitting time and attendance data
Follow up with employees and supervisors regarding missing or inaccurate time entries
Expense Management
Collect, review, and process employee expense reports
Ensure expenses comply with company policies
Maintain accurate expense records and assist with reconciliation
Dispatching & Scheduling
Coordinate and dispatch personnel, drivers, or service teams as needed
Monitor schedules to ensure coverage and efficient operations
Communicate changes or updates promptly to all affected parties
Onboarding Support
Assist with onboarding new hires, including paperwork, system access, and orientation scheduling
Coordinate with HR and management to ensure a smooth onboarding experience
Maintain employee onboarding records and checklists
General Administrative Support
Maintain office supplies and equipment
Assist with filing, data entry, and report preparation
Support management with additional administrative tasks as needed
Qualifications & Skills
High school diploma or equivalent required
1–3 years of administrative experience preferred
Proficiency in Microsoft Excel, OneDrive, and Microsoft Teams required
Strong organizational, communication, and multitasking skills
Experience with timekeeping, expense tracking, or dispatch systems preferred
High attention to detail and ability to meet deadlines
Why You’ll Love Working Here:
Comprehensive Benefits Package: Medical, dental, and vision insurance plans to keep you and your family healthy.
Retirement Savings: 401(k) plan with company match to help you build your future.
Paid Time Off: PTO and holidays
Professional Development: Opportunities for training, certifications, and career growth.
Supportive Team Environment: Collaborative culture that values your input and encourages innovation
WORKING FOR ABFS ABFS promotes a culture committed to the growth of individuals through continuous learning, mentoring, and other career growth opportunities. We believe it is important for our employees’ roles to be meaningful through active participation in corporate cultural and operational initiatives. We support these values and help them thrive in each employee. ABFS has built the company based on an employee-focused environment that offers a pathway to lifelong learning and career advancement. ABFS is an EEO/AA/Minority/Female/Disability/Veteran employer.
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