Insomniac Events
Insomniac - Inventory Coordinator, Elevated Experiences
Insomniac Events, Las Vegas, Nevada, us, 89105
Insomniac - Inventory Coordinator, Elevated Experiences
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WHO ARE YOU? Do you enjoy dance music? Do you excel at elevated customer experience? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the event operations space. Is this you? Read on…
Job Summary The role supports the planning, organization, and movement of all Elevated Experiences inventory across multiple shows, reporting to the Director of Elevated Experiences. It plays a critical part in ensuring the department’s gear is clean, accounted for, prepped, transported, and returned efficiently and accurately.
Responsibilities
Own and complete all warehouse pullsheets, ensuring accuracy, organization, and readiness for load-out.
Inventory tracking, including maintaining an accurate and up-to-date inventory tracking system.
Work closely with Show Leads, Managers, and Project Managers of Elevated Experiences to identify damaged, missing, or unusable inventory and elevate for repair, replacement, or disposal.
Track inventory throughout the event lifecycle: pre-show pulls, on-site arrival, daily counts, load-out, and warehouse return.
Coordinate trucking, logistics, and scheduling for transport of inventory to and from shows, ensuring accurate manifests and on-time delivery.
Assist with organization, labeling, and storage systems to keep warehouse inventory streamlined and audit‑ready.
Support on‑site operations during load‑in/load‑out to ensure inventory is placed correctly and logged accurately.
Qualifications
Proven experience in project management for live events.
Strong understanding of inventory management.
Excellent communication and collaboration skills.
Ability to work under pressure and adapt to changing event dynamics.
Highly organized with sharp attention to detail; strong ability to prioritize in fast‑paced, high‑pressure environments.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
Ability to lift up to 50 lbs and work on‑site for extended periods when needed (load‑ins/load‑outs).
Work Environment
Must be able to tolerate loud noise levels & busy environments.
May work in drastic temperature climates.
Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines.
Must be comfortable working on festival sites, including long periods of standing, walking, or assisting with physical tasks during load‑ins and load‑outs.
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Equal Employment Opportunity We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex, gender identity, sexual orientation, intersectionality, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with local fair chance ordinances.
Hiring Practices The preceding job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Hiring Salary Range: $18.00-$25.00 an hour.
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WHO ARE YOU? Do you enjoy dance music? Do you excel at elevated customer experience? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the event operations space. Is this you? Read on…
Job Summary The role supports the planning, organization, and movement of all Elevated Experiences inventory across multiple shows, reporting to the Director of Elevated Experiences. It plays a critical part in ensuring the department’s gear is clean, accounted for, prepped, transported, and returned efficiently and accurately.
Responsibilities
Own and complete all warehouse pullsheets, ensuring accuracy, organization, and readiness for load-out.
Inventory tracking, including maintaining an accurate and up-to-date inventory tracking system.
Work closely with Show Leads, Managers, and Project Managers of Elevated Experiences to identify damaged, missing, or unusable inventory and elevate for repair, replacement, or disposal.
Track inventory throughout the event lifecycle: pre-show pulls, on-site arrival, daily counts, load-out, and warehouse return.
Coordinate trucking, logistics, and scheduling for transport of inventory to and from shows, ensuring accurate manifests and on-time delivery.
Assist with organization, labeling, and storage systems to keep warehouse inventory streamlined and audit‑ready.
Support on‑site operations during load‑in/load‑out to ensure inventory is placed correctly and logged accurately.
Qualifications
Proven experience in project management for live events.
Strong understanding of inventory management.
Excellent communication and collaboration skills.
Ability to work under pressure and adapt to changing event dynamics.
Highly organized with sharp attention to detail; strong ability to prioritize in fast‑paced, high‑pressure environments.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
Ability to lift up to 50 lbs and work on‑site for extended periods when needed (load‑ins/load‑outs).
Work Environment
Must be able to tolerate loud noise levels & busy environments.
May work in drastic temperature climates.
Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines.
Must be comfortable working on festival sites, including long periods of standing, walking, or assisting with physical tasks during load‑ins and load‑outs.
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Equal Employment Opportunity We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex, gender identity, sexual orientation, intersectionality, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with local fair chance ordinances.
Hiring Practices The preceding job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Hiring Salary Range: $18.00-$25.00 an hour.
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