Institute for Applied Behavior Analysis
Executive Assistant
Institute for Applied Behavior Analysis, Pasadena, California, United States, 91122
IABA – Institute for Applied Behavior Analysis is seeking a highly organized, proactive, and detail-oriented
Executive Assistant
to provide high-level administrative, operational, and reporting support to our executive team. This role plays a critical part in ensuring executive efficiency through coordination of workflows, preparation of reports, data tracking, and timely follow-up.
The ideal candidate will have strong Excel and reporting skills, excellent organizational abilities, a high level of discretion, and the ability to manage multiple priorities in a fast-paced environment.
Location:
Pasadena, CA
Schedule:
Monday–Friday, 8:00 a.m.–4:30 p.m. (In-office)
Employment Status:
Full-time, Non-Exempt
Pay Range:
$26.00 – $29.00 per hour (based on experience and qualifications)
Executive & Administrative Support (30%) Provide direct administrative support to executive leadership Manage executive calendars, scheduling, and meeting coordination Draft correspondence, prepare documents, and organize executive materials Track action items and ensure timely follow-up on executive requests Handle confidential and sensitive information with professionalism and discretion
Reporting & Data Support (70%) Prepare and maintain Excel-based trackers, logs, and reports Compile and organize data for weekly and monthly leadership updates Ensure accuracy, consistency, and completeness of executive reports Support ad hoc data requests and reporting needs Assist with preparation of presentations, summaries, and materials for leadership meetings Perform other related duties as assigned
Qualifications Prior experience supporting executives or senior leadership Strong proficiency in Microsoft Excel (including formulas, pivot tables, and trackers) Excellent organizational, time-management, and prioritization skills Strong written and verbal communication abilities High attention to detail and ability to maintain confidentiality Ability to manage multiple priorities across executives in a dynamic work environment
Benefits 401(k) Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Paid sick time Referral program Vision insurance
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Executive Assistant
to provide high-level administrative, operational, and reporting support to our executive team. This role plays a critical part in ensuring executive efficiency through coordination of workflows, preparation of reports, data tracking, and timely follow-up.
The ideal candidate will have strong Excel and reporting skills, excellent organizational abilities, a high level of discretion, and the ability to manage multiple priorities in a fast-paced environment.
Location:
Pasadena, CA
Schedule:
Monday–Friday, 8:00 a.m.–4:30 p.m. (In-office)
Employment Status:
Full-time, Non-Exempt
Pay Range:
$26.00 – $29.00 per hour (based on experience and qualifications)
Executive & Administrative Support (30%) Provide direct administrative support to executive leadership Manage executive calendars, scheduling, and meeting coordination Draft correspondence, prepare documents, and organize executive materials Track action items and ensure timely follow-up on executive requests Handle confidential and sensitive information with professionalism and discretion
Reporting & Data Support (70%) Prepare and maintain Excel-based trackers, logs, and reports Compile and organize data for weekly and monthly leadership updates Ensure accuracy, consistency, and completeness of executive reports Support ad hoc data requests and reporting needs Assist with preparation of presentations, summaries, and materials for leadership meetings Perform other related duties as assigned
Qualifications Prior experience supporting executives or senior leadership Strong proficiency in Microsoft Excel (including formulas, pivot tables, and trackers) Excellent organizational, time-management, and prioritization skills Strong written and verbal communication abilities High attention to detail and ability to maintain confidentiality Ability to manage multiple priorities across executives in a dynamic work environment
Benefits 401(k) Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Paid sick time Referral program Vision insurance
#J-18808-Ljbffr