University of Oklahoma
*Pre Award Grant Coordinator
University of Oklahoma, Oklahoma City, Oklahoma, United States, 73116
Job Description
Pre Award Grant Coordinator (260017)
Job Number 260017
Organization The University of Oklahoma College of Medicine
Job Location Oklahoma City Campus, Oklahoma – Hybrid with a minimum of 6 months in‑office before remote work can be considered.
Schedule Full-time Monday through Friday Hybrid
Salary Range Targeted salary up to $52,820.00, depending on experience
Benefits Yes
Required Attachments Resume, Cover Letter
The University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Campus and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is to lead health care— in patient care, education and research. Through our combined efforts, we strive to improve the lives of all people. Our vision is to be the premier health system for advancing medical care, education and research in the state, and to be among the leaders nationally.
In the Department of Medicine, we are growing and are excited to add to our team! The Proposal Services Coordinator will work as part of the Central Research Team. Under general supervision, this position provides professional support for grant proposal preparation and acts as a liaison between faculty and central offices for required university approvals. The position requires a proficient understanding of research administration concepts, guidelines and principles. The position will work closely with the Central Research Contract/Grant Manager and will assist the team in achieving team goals and the DOM’s mission.
Duties
Coordinates various aspects of the grant/contract program to include but not limited to meetings, sponsorship, recruitment, and services.
Attends meetings and may act as the facilitator.
Prepares numerous reports on status of the grant or contract, resources needed, and future goals.
Recruits members for committees and assists with the program.
Performs analyses to determine needed services, funds, and volunteers.
Prioritizes duties from needs assessment data or other resources.
Makes adjustments in order to meet goals.
Assists in the preparation of grants or contracts and ensures accuracy.
Collaborates with the Office of Research Administration, Principal Investigators, and other personnel.
Distributes information to staff and others.
Answers questions about the grant or contract and the progress of the grant/contract.
Prepares the grant/contract budget, reconciles accounts, purchases with ProCard, and enters and approves vouchers.
Responsible for appropriating funds for salaries and other grant/contract expenses.
May assist with supervising support personnel including other exempt employees such as Program or Project Coordinators.
Assists with selecting, training, delegating tasks, and conducting performance appraisals.
Performs various duties as needed to successfully fulfill the function of the position.
Job Requirements Required education and experience:
Bachelor’s degree,
AND:
48 months experience coordinating a large grant or contract program or project.
Equivalent/Substitution:
Will accept 48 months experience in lieu of a Bachelor’s degree for a total of 96 months experience.
Skills
Advanced working knowledge of databases and electronic tools related to proposal submission (e.g., ASSIST, Workspace, Proposal Central, eBRAP).
Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
Advanced working knowledge of pre‑award grant submission process and federal application requirements.
Advanced organization skills.
Ability to communicate verbally and in writing.
Ability to perform multitasks and handle stressful situations.
Certifications:
None
Advertised Physical Requirements
Physical:
Must be able to work in a sitting position, use a computer, and answer telephone.
Environmental:
Standard Office Work Environment.
Departmental Preferences
Ability to manage multiple concurrent deadlines.
Ability to multi‑task and prioritize workload based on multiple deadlines.
Excellent communication and customer service skills.
Why You Belong at the University of Oklahoma The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Hiring contingent upon a Background Check? : Yes
Special Indications : None
Job Posting January 7, 2026
Job Description Help Required Attachments
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
Important:
ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
#J-18808-Ljbffr
Job Number 260017
Organization The University of Oklahoma College of Medicine
Job Location Oklahoma City Campus, Oklahoma – Hybrid with a minimum of 6 months in‑office before remote work can be considered.
Schedule Full-time Monday through Friday Hybrid
Salary Range Targeted salary up to $52,820.00, depending on experience
Benefits Yes
Required Attachments Resume, Cover Letter
The University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Campus and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is to lead health care— in patient care, education and research. Through our combined efforts, we strive to improve the lives of all people. Our vision is to be the premier health system for advancing medical care, education and research in the state, and to be among the leaders nationally.
In the Department of Medicine, we are growing and are excited to add to our team! The Proposal Services Coordinator will work as part of the Central Research Team. Under general supervision, this position provides professional support for grant proposal preparation and acts as a liaison between faculty and central offices for required university approvals. The position requires a proficient understanding of research administration concepts, guidelines and principles. The position will work closely with the Central Research Contract/Grant Manager and will assist the team in achieving team goals and the DOM’s mission.
Duties
Coordinates various aspects of the grant/contract program to include but not limited to meetings, sponsorship, recruitment, and services.
Attends meetings and may act as the facilitator.
Prepares numerous reports on status of the grant or contract, resources needed, and future goals.
Recruits members for committees and assists with the program.
Performs analyses to determine needed services, funds, and volunteers.
Prioritizes duties from needs assessment data or other resources.
Makes adjustments in order to meet goals.
Assists in the preparation of grants or contracts and ensures accuracy.
Collaborates with the Office of Research Administration, Principal Investigators, and other personnel.
Distributes information to staff and others.
Answers questions about the grant or contract and the progress of the grant/contract.
Prepares the grant/contract budget, reconciles accounts, purchases with ProCard, and enters and approves vouchers.
Responsible for appropriating funds for salaries and other grant/contract expenses.
May assist with supervising support personnel including other exempt employees such as Program or Project Coordinators.
Assists with selecting, training, delegating tasks, and conducting performance appraisals.
Performs various duties as needed to successfully fulfill the function of the position.
Job Requirements Required education and experience:
Bachelor’s degree,
AND:
48 months experience coordinating a large grant or contract program or project.
Equivalent/Substitution:
Will accept 48 months experience in lieu of a Bachelor’s degree for a total of 96 months experience.
Skills
Advanced working knowledge of databases and electronic tools related to proposal submission (e.g., ASSIST, Workspace, Proposal Central, eBRAP).
Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
Advanced working knowledge of pre‑award grant submission process and federal application requirements.
Advanced organization skills.
Ability to communicate verbally and in writing.
Ability to perform multitasks and handle stressful situations.
Certifications:
None
Advertised Physical Requirements
Physical:
Must be able to work in a sitting position, use a computer, and answer telephone.
Environmental:
Standard Office Work Environment.
Departmental Preferences
Ability to manage multiple concurrent deadlines.
Ability to multi‑task and prioritize workload based on multiple deadlines.
Excellent communication and customer service skills.
Why You Belong at the University of Oklahoma The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Hiring contingent upon a Background Check? : Yes
Special Indications : None
Job Posting January 7, 2026
Job Description Help Required Attachments
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
Important:
ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
#J-18808-Ljbffr