New River Community College
Coordinator, Executive Legal Assistant/Paralegal
New River Community College, Las Vegas, Nevada, us, 89105
Coordinator, Executive Legal Assistant/Paralegal
This position will be Open until Filled. For full consideration, all application related materials should be submitted by January 30, 2026. Job Description
This position reports directly to the General Counsel. It provides a broad range of routine paraprofessional, technical, and administrative support services to the Office of General Counsel (OGC). The role is responsible for managing the OGC budget, finance, strategic planning, and divisional business processes, and in a legal assistant capacity supports the legal representation, legal research, and legal counseling performed by the Office of General Counsel. Responsibilities
Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel. Assist in the monitoring of OGC budget activities throughout the year, prepare and analyze budget reports, including the processing of supplier invoices. Gather, summarize, and prepare reports related to engagement of outside counsel and reimbursement requests related to litigation expenses for NSHE and/or the Nevada Attorney General. Under supervision of attorneys, provide legal support to the OGC to include but not limited to drafting, preparation, proofreading, processing and filing of legal documents, correspondence, discovery responses and requests, motions, early case conferences, employment and litigation arbitration and administrative hearing documents and other related legal office activities; operate personal computer to compose, edit, revise, tabulate, and print a variety of documents including but not limited to letters, legal documents, and reports. Calendars and monitors time sensitive deadlines for claims, litigation, other legal proceedings and OGC meetings. Perform general research including legal research involving legal analysis and application of relevant statutes, case and administrative rules, document searches and factual searches within internal and external databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries case documents and trade associations. Compiles, reviews, and organizes evidence and other information for administrative agencies such as the Chancellor, Office of Civil Rights, the Equal Employment Opportunity Commission, and/or Nevada Equal Rights Commission. Conduct the bates-stamping, redaction, duplication and indexing of documents. Establish and maintain files and a file tracking system which are organized chronologically, numerically and/or by subject matter. Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts. Preparation, calendaring, and filing of pleadings and other court documents. Coordinating the receipt of and the gathering of relevant documents to respond to public records requests and/or subpoenas. Serve as liaison between OGC and the client representative and attorneys, as well as between various internal departments, external agencies, law offices, and the courts. Receive, screen, and refer visitors and/or clients, as well as scheduling appointments, receiving and making phone calls for the OGC. Must be/become knowledgeable in all applicable Court Rules (including Eighth Judicial District Court Rules, the Nevada Rules of Civil Procedure, Nevada Appellate Court Rules and Ninth Circuit Rules of Civil Procedure), about the Board of Regents Handbook and Procedures and Guidelines Manual as well as CSN policy and procedure. Proficiency and efficiency in Wiznet/Odyssey and Pacer. Applicant must have the ability to: (1) multi-task; (2) be highly organized; (3) successfully work under time pressure; (4) work independently; (5) be able to prioritize workload; and (6) be knowledgeable in and able to use legal research resources including, but not limited to Westlaw or Lexis Nexis, and/or other legal research tools and resources. Other paralegal and/or administrative duties as needed. Required Qualifications
Bachelor's degree from an accredited college or university; OR equivalent combination of education and experience in business management, paralegal studies or closely related field. Notary public or ability to become a Nevada notary within 6 months of hire. Certificate of Completion from a paralegal program OR Legal Assistant Program. Minimum of four (4) years of experience performing administrative, legal, office and/ paralegal tasks in support of multiple attorneys. Preferred Qualifications
Certificate of Completion from a paralegal program approved by the American Bar Association. Six (6) years of experience in performing executive level legal, administrative, and/or paralegal support for multiple attorneys. Experience working in the public sector or an institution of higher education. Ability to work within and navigate the Workday system. The Ideal Candidate Should Possess the Following Knowledge, Skills, and Abilities
Knowledge
Legal Knowledge:
Comprehensive understanding of legal terminology, concepts, and procedures relevant to a public sector entity. Demonstrated knowledge of legal rules and procedures in federal and state court systems, and administrative bodies, including district court rules, local rules, Nevada Appellate Court rules, United States Court of appeals for the ninth Circuit. Basic methods and techniques of legal research, including use of LexisNexis and/or Westlaw. Basic knowledge of legal office operations. Basic principles and practices of legal record keeping. General Knowledge:
Familiarity with state and federal purchasing and budget procedures. Working knowledge of the Nevada System of Higher Education and CSN. Working knowledge of office equipment and programs including legal research databases such as LEXIS/Westlaw. Understanding of and sensitivity to the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees. Preferred:
Working knowledge of State public records law. SKILLS
Strong computer and legal research skills. Proficiency in court e‑filing systems. Proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and Outlook) and Adobe Acrobat Software. Shift priorities, strong organizational skills. Strong analysis and reasoning skills. Excellent oral and written communication skills. Preferred:
Certification: Notary Public, State of Nevada. ABILITIES
Show a high degree of creativity and initiative. Ability to meet deadlines and work under pressure. Research and analyze data and information and develop, evaluate, and present alternative recommendations. Make decisions and take actions independently for a variety of diverse situations within established guidelines. Interpret, apply, and explain applicable laws, codes, regulations, policies, and procedures. Communicate effectively, clearly and concisely, both orally and in writing. Ability to maintain confidentiality of privilege and sensitive information obtained in the course of work, and handle employee and public personnel inquiries with sensitivity, tact, and diplomacy. Ability to draft high quality correspondence and initial drafts of legal documents. Ability to deal diplomatically with students, faculty, administrators, staff and the public; strong time management skills and ability to prioritize workload. Develop collaborative relationships within CSN, Chancellor's office, other NSHE institutions, court personnel and other agencies. Preferred Experience
Six (6) years of experience in performing executive level administrative, legal, and/or paralegal support for multiple attorneys. Experience working in the public sector or an institution of higher education. Salary Information
Administrative Faculty C - The starting salary is $68,063.00. *This position is contingent upon ongoing and available funding. Attachment(s) Required for Application
Resume/CV Cover Letter Contact information for three professional references (Name, email and phone number) Unofficial Academic Transcripts (Applicants who have earned their degrees outside of the United States must have their educational transcripts evaluated by an approved evaluator if their college or university is not listed in the most recent edition of the Higher Education Directory, published by Higher Education Publications, Inc. If you have any questions regarding this, please reach out to the Human Resources, Talent Acquisition & Classification team) Benefits of Working at CSN
Grant-in-Aid: Tuition & fee assistance for employees and their families at NSHE institutions. Time Off: CSN provides a variety of time‑off options to help employees manage their work‑life balance. Holidays: All CSN employees receive 12 paid holidays per year. Benefits: CSN offers attractive and customizable health insurance plans for employees and dependents. Retirement Plan: Participants contribute 19.25% with 100% employer match. On-site Early Childhood Education Center services available. Learning & professional development opportunities. Active CSN Affinity Groups that focus on campus-wide diversity initiatives to create a welcoming campus climate. Posting Close Date
Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials. All documents must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement. Equal Employment Opportunity Statement
CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination. Internal Applicants Note
NSHE - INTERNAL APPLICANTS PLEASE NOTE: CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date. Application Link
To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/CSN-External/job/CSN---Charleston-Campus/Coordinator--Executive-Legal-Assistant-Paralegal_R0150253. Diversity Statement
The College of Southern Nevada is a Minority Serving Institution designated as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander Serving Institution (AANAPISI). CSN proudly hosts students from all 50 states and over 60 countries with a student population that mirrors Clark County Nevada, one of the most diverse counties in the US. More than one-third of our students are first‑generation, half are Pell Grant eligible, and nearly three‑fourths are part‑time. Institutional Commitment to Diversity
The College of Southern Nevada recognizes that embracing diversity maximizes faculty and staff contribution to our goals and provides the best opportunity for student achievement. We seek faculty who demonstrate their commitment to our communities and value diverse perspectives. Faculty are intentional about providing culturally responsive instruction to promote creativity, innovation, growth, and academic excellence. Benefits of Working at CSN
We ensure that all our work and efforts are transformative and build a truly Students First institutional culture. We commit to the journey ahead, embrace difficult conversations, examine implicit biases, and remain steadfast in our continuous process of improvement. We do this by creating, uplifting, and centering all the voices and experiential knowledge of our students, employees, and campus communities. Location
Southern Nevada is an excellent base camp for outdoor recreation. Popular nearby hiking and rock‑climbing spots include Lake Mead National Recreation Area, Red Rock Canyon, the National Conservation Area, Spring Mountain Ranch State Park, and Valley of Fire State Park. Residents enjoy vibrant urban and suburban communities, world‑class restaurants, and beautiful parks. The region features a reasonable cost of living, with affordable prices on everything from housing to utilities to groceries compared to most major cities across the nation. Additional Information
CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination. Background Check
This position may require that a criminal background check be conducted on the candidate(s) selected for hire. Schedule
Schedules are subject to change based on organizational needs. Citizenship
CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H‑1B Visas) in the absence of exceptional circumstances as defined by the USCIS.
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This position will be Open until Filled. For full consideration, all application related materials should be submitted by January 30, 2026. Job Description
This position reports directly to the General Counsel. It provides a broad range of routine paraprofessional, technical, and administrative support services to the Office of General Counsel (OGC). The role is responsible for managing the OGC budget, finance, strategic planning, and divisional business processes, and in a legal assistant capacity supports the legal representation, legal research, and legal counseling performed by the Office of General Counsel. Responsibilities
Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel. Assist in the monitoring of OGC budget activities throughout the year, prepare and analyze budget reports, including the processing of supplier invoices. Gather, summarize, and prepare reports related to engagement of outside counsel and reimbursement requests related to litigation expenses for NSHE and/or the Nevada Attorney General. Under supervision of attorneys, provide legal support to the OGC to include but not limited to drafting, preparation, proofreading, processing and filing of legal documents, correspondence, discovery responses and requests, motions, early case conferences, employment and litigation arbitration and administrative hearing documents and other related legal office activities; operate personal computer to compose, edit, revise, tabulate, and print a variety of documents including but not limited to letters, legal documents, and reports. Calendars and monitors time sensitive deadlines for claims, litigation, other legal proceedings and OGC meetings. Perform general research including legal research involving legal analysis and application of relevant statutes, case and administrative rules, document searches and factual searches within internal and external databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries case documents and trade associations. Compiles, reviews, and organizes evidence and other information for administrative agencies such as the Chancellor, Office of Civil Rights, the Equal Employment Opportunity Commission, and/or Nevada Equal Rights Commission. Conduct the bates-stamping, redaction, duplication and indexing of documents. Establish and maintain files and a file tracking system which are organized chronologically, numerically and/or by subject matter. Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts. Preparation, calendaring, and filing of pleadings and other court documents. Coordinating the receipt of and the gathering of relevant documents to respond to public records requests and/or subpoenas. Serve as liaison between OGC and the client representative and attorneys, as well as between various internal departments, external agencies, law offices, and the courts. Receive, screen, and refer visitors and/or clients, as well as scheduling appointments, receiving and making phone calls for the OGC. Must be/become knowledgeable in all applicable Court Rules (including Eighth Judicial District Court Rules, the Nevada Rules of Civil Procedure, Nevada Appellate Court Rules and Ninth Circuit Rules of Civil Procedure), about the Board of Regents Handbook and Procedures and Guidelines Manual as well as CSN policy and procedure. Proficiency and efficiency in Wiznet/Odyssey and Pacer. Applicant must have the ability to: (1) multi-task; (2) be highly organized; (3) successfully work under time pressure; (4) work independently; (5) be able to prioritize workload; and (6) be knowledgeable in and able to use legal research resources including, but not limited to Westlaw or Lexis Nexis, and/or other legal research tools and resources. Other paralegal and/or administrative duties as needed. Required Qualifications
Bachelor's degree from an accredited college or university; OR equivalent combination of education and experience in business management, paralegal studies or closely related field. Notary public or ability to become a Nevada notary within 6 months of hire. Certificate of Completion from a paralegal program OR Legal Assistant Program. Minimum of four (4) years of experience performing administrative, legal, office and/ paralegal tasks in support of multiple attorneys. Preferred Qualifications
Certificate of Completion from a paralegal program approved by the American Bar Association. Six (6) years of experience in performing executive level legal, administrative, and/or paralegal support for multiple attorneys. Experience working in the public sector or an institution of higher education. Ability to work within and navigate the Workday system. The Ideal Candidate Should Possess the Following Knowledge, Skills, and Abilities
Knowledge
Legal Knowledge:
Comprehensive understanding of legal terminology, concepts, and procedures relevant to a public sector entity. Demonstrated knowledge of legal rules and procedures in federal and state court systems, and administrative bodies, including district court rules, local rules, Nevada Appellate Court rules, United States Court of appeals for the ninth Circuit. Basic methods and techniques of legal research, including use of LexisNexis and/or Westlaw. Basic knowledge of legal office operations. Basic principles and practices of legal record keeping. General Knowledge:
Familiarity with state and federal purchasing and budget procedures. Working knowledge of the Nevada System of Higher Education and CSN. Working knowledge of office equipment and programs including legal research databases such as LEXIS/Westlaw. Understanding of and sensitivity to the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees. Preferred:
Working knowledge of State public records law. SKILLS
Strong computer and legal research skills. Proficiency in court e‑filing systems. Proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and Outlook) and Adobe Acrobat Software. Shift priorities, strong organizational skills. Strong analysis and reasoning skills. Excellent oral and written communication skills. Preferred:
Certification: Notary Public, State of Nevada. ABILITIES
Show a high degree of creativity and initiative. Ability to meet deadlines and work under pressure. Research and analyze data and information and develop, evaluate, and present alternative recommendations. Make decisions and take actions independently for a variety of diverse situations within established guidelines. Interpret, apply, and explain applicable laws, codes, regulations, policies, and procedures. Communicate effectively, clearly and concisely, both orally and in writing. Ability to maintain confidentiality of privilege and sensitive information obtained in the course of work, and handle employee and public personnel inquiries with sensitivity, tact, and diplomacy. Ability to draft high quality correspondence and initial drafts of legal documents. Ability to deal diplomatically with students, faculty, administrators, staff and the public; strong time management skills and ability to prioritize workload. Develop collaborative relationships within CSN, Chancellor's office, other NSHE institutions, court personnel and other agencies. Preferred Experience
Six (6) years of experience in performing executive level administrative, legal, and/or paralegal support for multiple attorneys. Experience working in the public sector or an institution of higher education. Salary Information
Administrative Faculty C - The starting salary is $68,063.00. *This position is contingent upon ongoing and available funding. Attachment(s) Required for Application
Resume/CV Cover Letter Contact information for three professional references (Name, email and phone number) Unofficial Academic Transcripts (Applicants who have earned their degrees outside of the United States must have their educational transcripts evaluated by an approved evaluator if their college or university is not listed in the most recent edition of the Higher Education Directory, published by Higher Education Publications, Inc. If you have any questions regarding this, please reach out to the Human Resources, Talent Acquisition & Classification team) Benefits of Working at CSN
Grant-in-Aid: Tuition & fee assistance for employees and their families at NSHE institutions. Time Off: CSN provides a variety of time‑off options to help employees manage their work‑life balance. Holidays: All CSN employees receive 12 paid holidays per year. Benefits: CSN offers attractive and customizable health insurance plans for employees and dependents. Retirement Plan: Participants contribute 19.25% with 100% employer match. On-site Early Childhood Education Center services available. Learning & professional development opportunities. Active CSN Affinity Groups that focus on campus-wide diversity initiatives to create a welcoming campus climate. Posting Close Date
Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials. All documents must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement. Equal Employment Opportunity Statement
CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination. Internal Applicants Note
NSHE - INTERNAL APPLICANTS PLEASE NOTE: CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date. Application Link
To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/CSN-External/job/CSN---Charleston-Campus/Coordinator--Executive-Legal-Assistant-Paralegal_R0150253. Diversity Statement
The College of Southern Nevada is a Minority Serving Institution designated as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander Serving Institution (AANAPISI). CSN proudly hosts students from all 50 states and over 60 countries with a student population that mirrors Clark County Nevada, one of the most diverse counties in the US. More than one-third of our students are first‑generation, half are Pell Grant eligible, and nearly three‑fourths are part‑time. Institutional Commitment to Diversity
The College of Southern Nevada recognizes that embracing diversity maximizes faculty and staff contribution to our goals and provides the best opportunity for student achievement. We seek faculty who demonstrate their commitment to our communities and value diverse perspectives. Faculty are intentional about providing culturally responsive instruction to promote creativity, innovation, growth, and academic excellence. Benefits of Working at CSN
We ensure that all our work and efforts are transformative and build a truly Students First institutional culture. We commit to the journey ahead, embrace difficult conversations, examine implicit biases, and remain steadfast in our continuous process of improvement. We do this by creating, uplifting, and centering all the voices and experiential knowledge of our students, employees, and campus communities. Location
Southern Nevada is an excellent base camp for outdoor recreation. Popular nearby hiking and rock‑climbing spots include Lake Mead National Recreation Area, Red Rock Canyon, the National Conservation Area, Spring Mountain Ranch State Park, and Valley of Fire State Park. Residents enjoy vibrant urban and suburban communities, world‑class restaurants, and beautiful parks. The region features a reasonable cost of living, with affordable prices on everything from housing to utilities to groceries compared to most major cities across the nation. Additional Information
CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination. Background Check
This position may require that a criminal background check be conducted on the candidate(s) selected for hire. Schedule
Schedules are subject to change based on organizational needs. Citizenship
CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H‑1B Visas) in the absence of exceptional circumstances as defined by the USCIS.
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