Higgs Fletcher & Mack® LLP.
Legal Secretary – Litigation – T & E, Business Litigation
Higgs Fletcher & Mack® LLP., San Diego, California, United States, 92189
Are ready to advance your career with one of San Diego’s most highly regarded law firms?
Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, is seeking an experienced Litigation Legal Secretary to provide high-level support to attorneys and their paralegals in our Trust and Estates (probate) and Business Litigation Law practice groups.
The ideal candidate will bring 3–5 years of litigation & probate experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.
Responsibilities
Provide comprehensive administrative and litigation support to attorneys and paralegals in Trust and Estates (probate) and Business Litigation.
Manage complex calendars, schedule consultations, depositions, and client meetings
Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses
Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings
Coordinate and process filings in State and Federal courts, including electronic filing and service
Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)
Communicate professionally with clients, court staff, opposing counsel, and vendors
Track certified mailings, overnight deliveries, and manage document flow
Process invoices, check requests, and schedule conference rooms
Collaborate closely with paralegals to ensure smooth case management and workflow
Required Experience
Three to Five years’ experience as a Legal Secretary in litigation Trust and Estates (probate) and Business Litigation experience highly desired.
Proficiency in Outlook, Word, Excel, DocuSign, and document management systems
Strong organizational skills, attention to detail, and ability to maintain confidentiality
Strong system skills in document management systems and digital filing
Superior oral and written communication skills
Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
Ability to balance competing and changing priorities
Ability to work independently and as part of a team
Diligent in meeting deadlines and completing assigned tasks
Featured Benefits Job Type:
Full-time
Pay:
$70,000.00 – $90,000.00 per year
401(k)
Health insurance
Vision insurance
Employer paid Life and AD&DD insurance
Short-Term Disability & Long-Term Disability
Generous Paid Time Off
Paid holidays
Free on-site gym membership
Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers’ room and more!
Stunning office spaces with views if downtown San Diego & San Diego Bay
Monthly transportation allowance
Ongoing on-site workshops & continuing education programs
Schedule:
Monday to Friday
About Higgs Fletcher & Mack Founded in 1939, Higgs Fletcher & Mack is San Diego’s oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients’ issues. The firm’s lawyers, over 75 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.
Equal opportunity Statement Higgs Fletcher & Mack is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, or any other protected status. All qualified applicants will be considered for employment without regard to these factors. We believe in creating an environment where every team member feels valued, respected, and empowered to succeed.
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Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, is seeking an experienced Litigation Legal Secretary to provide high-level support to attorneys and their paralegals in our Trust and Estates (probate) and Business Litigation Law practice groups.
The ideal candidate will bring 3–5 years of litigation & probate experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced, collaborative environment.
Responsibilities
Provide comprehensive administrative and litigation support to attorneys and paralegals in Trust and Estates (probate) and Business Litigation.
Manage complex calendars, schedule consultations, depositions, and client meetings
Prepare, revise, and proofread legal documents, including pleadings, documents, agreements, and discovery responses
Draft correspondence, engagement letters, conflict waivers, and assist with new matter openings
Coordinate and process filings in State and Federal courts, including electronic filing and service
Prepare exhibit binders, trial/hearing materials, and maintain organized case files (electronic and physical)
Communicate professionally with clients, court staff, opposing counsel, and vendors
Track certified mailings, overnight deliveries, and manage document flow
Process invoices, check requests, and schedule conference rooms
Collaborate closely with paralegals to ensure smooth case management and workflow
Required Experience
Three to Five years’ experience as a Legal Secretary in litigation Trust and Estates (probate) and Business Litigation experience highly desired.
Proficiency in Outlook, Word, Excel, DocuSign, and document management systems
Strong organizational skills, attention to detail, and ability to maintain confidentiality
Strong system skills in document management systems and digital filing
Superior oral and written communication skills
Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
Ability to balance competing and changing priorities
Ability to work independently and as part of a team
Diligent in meeting deadlines and completing assigned tasks
Featured Benefits Job Type:
Full-time
Pay:
$70,000.00 – $90,000.00 per year
401(k)
Health insurance
Vision insurance
Employer paid Life and AD&DD insurance
Short-Term Disability & Long-Term Disability
Generous Paid Time Off
Paid holidays
Free on-site gym membership
Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers’ room and more!
Stunning office spaces with views if downtown San Diego & San Diego Bay
Monthly transportation allowance
Ongoing on-site workshops & continuing education programs
Schedule:
Monday to Friday
About Higgs Fletcher & Mack Founded in 1939, Higgs Fletcher & Mack is San Diego’s oldest full-service law firm. We make it our business to know our clients and their competition, constantly expanding and evolving in the areas where they have needs. We look for solutions, focusing on the economics of our clients’ issues. The firm’s lawyers, over 75 in number, are individually and collectively committed to the personal and professional values that make us exceptional in the legal services industry.
Equal opportunity Statement Higgs Fletcher & Mack is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, disability, age, or any other protected status. All qualified applicants will be considered for employment without regard to these factors. We believe in creating an environment where every team member feels valued, respected, and empowered to succeed.
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