(WCA) Wisconsin Counties Association
Records Specialist (Clerk of Courts)
(WCA) Wisconsin Counties Association, Madison, Wisconsin, United States
Position Purpose
Reporting to the Chief Deputy, the Records Specialist performs a variety of tasks in relation to the control, inventory and overall management in the disposition, retention and destruction of official records and exhibits.
Hours Monday thru Friday 8 AM – 4:30 PM
Benefits Outagamie County offers benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources
Key Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Files and retrieves case records and documents in accordance with procedures, rules and policies.
Provides physical security in the monitoring and controlling of highly sensitive and confidential case records.
Reviews statutes, Supreme Court rules and other governing laws regarding the disposition, retention and timely destruction of records and exhibits.
Coordinates and manages the offsite record storage areas.
Plans and coordinates file and office space for securing and storing court records.
Works with the general public and court related officials.
Implements systems and changes as appropriate.
Coordinates office automation technologies relating to records control.
Works with County’s Maintenance and IT departments planning for both long and short term status of records.
Ensures safekeeping of court records by conducting surveillance of the general public and court personnel as they review the records.
Inventories records prior to authorized release and prepares general index receipt and inventories record upon their return.
Coordinates case records with staff.
Performs record searches utilizing CCAP, Laserfische and microfilm methods.
Prepares billing statements.
Maintains regular and predictable attendance, works overtime/extra hours as required.
Education/Certifications/Experience Requirements High school graduate or G.E.D. with training and 3 years office experience preferably in a court or legal setting, experience with filing systems, office automation and records control, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Required or Preferred Skills
Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
Ability to work effectively with coworkers, the general public and members of all socioeconomic groups by using tact, respect, diplomacy, cooperation and strong interpersonal communication skills.
Ability to read, understand and apply laws and other directives regarding record retention.
Ability to work independently making sound decisions using good judgment.
Skill in use of personal computer, software utilized by the department, photocopier, fax machine, telephone and other office equipment and software.
Demonstrated ability to type 45 wpm at 95 % accuracy rate.
Ability to communicate effectively verbal and in writing.
Ability to use automated and manual filing systems.
Ability to maintain confidentiality.
Ability to understand and follow written and oral instructions.
Ability to add, subtract, multiply, divide, and figure mathematical calculations.
Ability to lift, carry, push, pull; or otherwise move objects up to 45 pounds, understanding and utilizing proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
Deadline Note: Deadline is subject to change
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Hours Monday thru Friday 8 AM – 4:30 PM
Benefits Outagamie County offers benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources
Key Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Files and retrieves case records and documents in accordance with procedures, rules and policies.
Provides physical security in the monitoring and controlling of highly sensitive and confidential case records.
Reviews statutes, Supreme Court rules and other governing laws regarding the disposition, retention and timely destruction of records and exhibits.
Coordinates and manages the offsite record storage areas.
Plans and coordinates file and office space for securing and storing court records.
Works with the general public and court related officials.
Implements systems and changes as appropriate.
Coordinates office automation technologies relating to records control.
Works with County’s Maintenance and IT departments planning for both long and short term status of records.
Ensures safekeeping of court records by conducting surveillance of the general public and court personnel as they review the records.
Inventories records prior to authorized release and prepares general index receipt and inventories record upon their return.
Coordinates case records with staff.
Performs record searches utilizing CCAP, Laserfische and microfilm methods.
Prepares billing statements.
Maintains regular and predictable attendance, works overtime/extra hours as required.
Education/Certifications/Experience Requirements High school graduate or G.E.D. with training and 3 years office experience preferably in a court or legal setting, experience with filing systems, office automation and records control, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Required or Preferred Skills
Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
Ability to work effectively with coworkers, the general public and members of all socioeconomic groups by using tact, respect, diplomacy, cooperation and strong interpersonal communication skills.
Ability to read, understand and apply laws and other directives regarding record retention.
Ability to work independently making sound decisions using good judgment.
Skill in use of personal computer, software utilized by the department, photocopier, fax machine, telephone and other office equipment and software.
Demonstrated ability to type 45 wpm at 95 % accuracy rate.
Ability to communicate effectively verbal and in writing.
Ability to use automated and manual filing systems.
Ability to maintain confidentiality.
Ability to understand and follow written and oral instructions.
Ability to add, subtract, multiply, divide, and figure mathematical calculations.
Ability to lift, carry, push, pull; or otherwise move objects up to 45 pounds, understanding and utilizing proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
Deadline Note: Deadline is subject to change
#J-18808-Ljbffr