Wake Forest University
Administrative Coordinator, LGBTQ+ Center
Wake Forest University, Winston Salem, North Carolina, United States, 27104
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External Applicants Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.
Cover Letter And Supporting Documents Navigate to the "My Experience" application page.
Locate the "Resume/CV" document upload section at the bottom of the page.
Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.
Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.
Current Employees Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.
Job Description Summary The LGBTQ+ Center is part of the Division of Campus Life. The Administrative Coordinator will provide comprehensive administrative support, manage daily operations, and oversee internal and external communication. The coordinator serves as the initial point of contact, creating a welcoming and inclusive environment.
This position requires a proactive individual with strong organizational skills, excellent communication abilities, and a commitment to operational efficiency and effective outreach.
All eligible applicants are encouraged to apply. Note, the priority review date for applications is Monday, 1/12/26.
Essential Functions
Manages the daily operations of the office, including opening and closing; manages infrastructure and the event management system.
Serves as the initial point of contact, welcoming students, faculty, staff, and other visitors both in person and on the phone.
Provides comprehensive administrative support, including calendar management and logistical support for meetings and projects.
Manages and facilitates events, coordinating with various departments, vendors, and the public.
Develops and executes communication strategies for department events and initiatives, including printed materials, email lists, and social media.
Provides logistical support for outreach programming and assists with coordinating educational events.
Educates visitors about the department’s services and other campus resources.
Supports the development of student groups and coalitions, offering guidance on program development and implementation.
Required Education, Knowledge, Skills, And Abilities
Associate degree plus three years of experience in office management or equivalent education and experience.
General knowledge of office management procedures.
Excellent written, verbal, and interpersonal communication skills, with a demonstrated ability to handle sensitive information confidentially.
Strong organizational and planning skills, with attention to detail and ability to prioritize and manage multiple projects.
Proficiency in Google Office Suite and other relevant software.
Demonstrated discretion and sound judgment when dealing with sensitive issues.
Ability to work independently and as part of a collaborative team.
Preferred Education, Knowledge, Skills, And Abilities
Bachelor's degree from an accredited institution.
Experience in higher education, especially within academic or student‑life units.
Experience with and sensitivity to working with students from diverse backgrounds and complex support needs.
Knowledge and understanding of event management and program support in complex structures, preferred in higher education.
Experience supporting students with complex support needs or multiple topics.
Environmental Conditions
Occasional outdoor elements such as precipitation and wind.
Occasional noisy environments.
Occasional ascending or descending stairs.
Occasional stationary position, standing or sitting for prolonged periods.
Occasional movement to accomplish tasks or between worksites.
Occasional lifting up to 20 pounds.
Constant communication with others.
Occasional repetitive motions of wrists, hands, or fingers.
Additional Job Description Time Type: Full time
Note To Applicant This position profile identifies key responsibilities and expectations. It cannot encompass all tasks a staff may be required to perform. Employees must follow any other job‑related instructions and perform duties as assigned by their supervisor.
Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability, and military or veteran status.
Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
Senior Level Mid-Senior level
Employment Type Full-time
Job Function Administrative
Industry Higher Education
Referrals increase your chances of interviewing at Wake Forest University by 2x
#J-18808-Ljbffr
Get AI-powered advice on this job and more exclusive features.
External Applicants Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.
Cover Letter And Supporting Documents Navigate to the "My Experience" application page.
Locate the "Resume/CV" document upload section at the bottom of the page.
Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.
Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.
Current Employees Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.
Job Description Summary The LGBTQ+ Center is part of the Division of Campus Life. The Administrative Coordinator will provide comprehensive administrative support, manage daily operations, and oversee internal and external communication. The coordinator serves as the initial point of contact, creating a welcoming and inclusive environment.
This position requires a proactive individual with strong organizational skills, excellent communication abilities, and a commitment to operational efficiency and effective outreach.
All eligible applicants are encouraged to apply. Note, the priority review date for applications is Monday, 1/12/26.
Essential Functions
Manages the daily operations of the office, including opening and closing; manages infrastructure and the event management system.
Serves as the initial point of contact, welcoming students, faculty, staff, and other visitors both in person and on the phone.
Provides comprehensive administrative support, including calendar management and logistical support for meetings and projects.
Manages and facilitates events, coordinating with various departments, vendors, and the public.
Develops and executes communication strategies for department events and initiatives, including printed materials, email lists, and social media.
Provides logistical support for outreach programming and assists with coordinating educational events.
Educates visitors about the department’s services and other campus resources.
Supports the development of student groups and coalitions, offering guidance on program development and implementation.
Required Education, Knowledge, Skills, And Abilities
Associate degree plus three years of experience in office management or equivalent education and experience.
General knowledge of office management procedures.
Excellent written, verbal, and interpersonal communication skills, with a demonstrated ability to handle sensitive information confidentially.
Strong organizational and planning skills, with attention to detail and ability to prioritize and manage multiple projects.
Proficiency in Google Office Suite and other relevant software.
Demonstrated discretion and sound judgment when dealing with sensitive issues.
Ability to work independently and as part of a collaborative team.
Preferred Education, Knowledge, Skills, And Abilities
Bachelor's degree from an accredited institution.
Experience in higher education, especially within academic or student‑life units.
Experience with and sensitivity to working with students from diverse backgrounds and complex support needs.
Knowledge and understanding of event management and program support in complex structures, preferred in higher education.
Experience supporting students with complex support needs or multiple topics.
Environmental Conditions
Occasional outdoor elements such as precipitation and wind.
Occasional noisy environments.
Occasional ascending or descending stairs.
Occasional stationary position, standing or sitting for prolonged periods.
Occasional movement to accomplish tasks or between worksites.
Occasional lifting up to 20 pounds.
Constant communication with others.
Occasional repetitive motions of wrists, hands, or fingers.
Additional Job Description Time Type: Full time
Note To Applicant This position profile identifies key responsibilities and expectations. It cannot encompass all tasks a staff may be required to perform. Employees must follow any other job‑related instructions and perform duties as assigned by their supervisor.
Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Equal Opportunity Statement The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability, and military or veteran status.
Accommodations for Applicants If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
Senior Level Mid-Senior level
Employment Type Full-time
Job Function Administrative
Industry Higher Education
Referrals increase your chances of interviewing at Wake Forest University by 2x
#J-18808-Ljbffr