Westmoreland County Community College
Division Technician - Art, Humanities, Social Sciences, and Public Service
Westmoreland County Community College, Youngwood, Pennsylvania, United States
Division Technician - Art, Humanities, Social Sciences, and Public Service
Please see Special Instructions for more details.
Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.
Position Information
Position Title: Division Technician - Art, Humanities, Social Sciences, and Public Service
Division: Vice President Academic Affairs (DIV)
Department: Art, Humanities, Social Science & Public Service
Job Description:
This position is responsible to provide high level clerical support and assistance to the dean of an academic division.
ESSENTIAL FUNCTIONS
Assist the division dean with daily schedule and ensure that the division dean receives all communications in an accurate and timely manner.
In the absence of the division dean, use initiative and sound judgment to ensure that matters requiring attention are referred to the appropriate individuals.
Create and maintain Microsoft Access databases, Excel reports/graphs, project details/timelines, Power Point presentations & Visio diagrams as requested.
Enter data necessary for updates and course scheduling in College database which includes creating queries and custom reports, faculty assignments, semester schedules, course additions/cancellations, audit rosters, course prerequisite and section availability reports.
Accurately prepare and process correspondence, documents, forms, proposals, and reports.
Generate reports such as the Faculty Load, Faculty Absence, Faculty Payroll, Academic Program Stipend, Program Review Data and Student Transcripts/Degree Audit, etc.
Prepare and produce part time offer or overload employment offer letters and contracts via mail, e‑mail & electronic posts.
Assist newly hired division adjunct faculty members with the distribution, accurate completion and proper submission of new hire paperwork, forms and documents.
Prepare division materials for College catalog as well as proofread all College catalog and related material changes under the direction of the division dean.
Monitor budgets for faculty and staff spending.
Maintain an efficient and organized electronic and/or hard copy filing system.
Update the division website on the College portal.
Open and review mail and other correspondence and distribute to appropriate individuals.
Assist in providing office coverage.
Assist students as the first point of contact regarding concerns as well as providing requests for information and resources.
NON-ESSENTIAL FUNCTIONS
Take minutes at division meetings.
Assist with arrangement of events/meetings.
Answer telephone, take messages, and forward those messages to appropriate personnel and take appropriate action when required.
Maintain a neat and orderly work environment.
Maintain and develop work related knowledge, skills, and competencies related to the job through professional and cross training opportunities.
Attend all required meetings and trainings.
Required Qualifications EDUCATION / EXPERIENCE AND /OR TRAINING
Associate Degree in a related field required.
Two (2) years of work-related experience required.
Prior work performance must have met or exceeded appropriate work standards.
CLEARANCES
PA Child History clearance
PA Criminal Record Check clearance
FBI Federal Criminal History Record clearance
Preferred Qualifications: n/a
Physical Demands PHYSICAL :
Prolonged sitting
Frequent standing/walking or otherwise moving around campus
Repetitive finger/hand movements
Occasional lifting up to 20 lbs.
Occasional bending
AUDIBLE :
Ability to communicate orally and hear conversation
VISUAL :
Use of computer and internet/internet-based systems
Reading and preparing documents, reports, presentations, etc.
ENVIRONMENTAL CONDITIONS :
Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.
HAZARDS :
Minimal risk of injury or work-related illnesses.
Salary: $17.75/hour
Schedule: Days/Hours
Posting Number: S-2023-225-P
Number of Vacancies: 1
Desired Start Date: (not provided)
Position End Date (if temporary): (not provided)
Job Open Date: 01/08/2026
Job Close Date: Open Until Filled Yes
Special Instructions to Applicants Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have two years of work related experience for this position?
Yes
No
* Do you have a minimum of an Associate degree (or an advanced degree) in a related field which is required for this position?
Yes
No
Applicants Documents Required Documents
Resume
Optional Documents
Cover Letter
Transcripts
Additional Transcripts
Additional transcripts 3
Westmoreland County Community College
145 Pavilion Lane, Youngwood, PA 15697
Westmoreland is an affirmative action, equal opportunity college.
#J-18808-Ljbffr
Position Information
Position Title: Division Technician - Art, Humanities, Social Sciences, and Public Service
Division: Vice President Academic Affairs (DIV)
Department: Art, Humanities, Social Science & Public Service
Job Description:
This position is responsible to provide high level clerical support and assistance to the dean of an academic division.
ESSENTIAL FUNCTIONS
Assist the division dean with daily schedule and ensure that the division dean receives all communications in an accurate and timely manner.
In the absence of the division dean, use initiative and sound judgment to ensure that matters requiring attention are referred to the appropriate individuals.
Create and maintain Microsoft Access databases, Excel reports/graphs, project details/timelines, Power Point presentations & Visio diagrams as requested.
Enter data necessary for updates and course scheduling in College database which includes creating queries and custom reports, faculty assignments, semester schedules, course additions/cancellations, audit rosters, course prerequisite and section availability reports.
Accurately prepare and process correspondence, documents, forms, proposals, and reports.
Generate reports such as the Faculty Load, Faculty Absence, Faculty Payroll, Academic Program Stipend, Program Review Data and Student Transcripts/Degree Audit, etc.
Prepare and produce part time offer or overload employment offer letters and contracts via mail, e‑mail & electronic posts.
Assist newly hired division adjunct faculty members with the distribution, accurate completion and proper submission of new hire paperwork, forms and documents.
Prepare division materials for College catalog as well as proofread all College catalog and related material changes under the direction of the division dean.
Monitor budgets for faculty and staff spending.
Maintain an efficient and organized electronic and/or hard copy filing system.
Update the division website on the College portal.
Open and review mail and other correspondence and distribute to appropriate individuals.
Assist in providing office coverage.
Assist students as the first point of contact regarding concerns as well as providing requests for information and resources.
NON-ESSENTIAL FUNCTIONS
Take minutes at division meetings.
Assist with arrangement of events/meetings.
Answer telephone, take messages, and forward those messages to appropriate personnel and take appropriate action when required.
Maintain a neat and orderly work environment.
Maintain and develop work related knowledge, skills, and competencies related to the job through professional and cross training opportunities.
Attend all required meetings and trainings.
Required Qualifications EDUCATION / EXPERIENCE AND /OR TRAINING
Associate Degree in a related field required.
Two (2) years of work-related experience required.
Prior work performance must have met or exceeded appropriate work standards.
CLEARANCES
PA Child History clearance
PA Criminal Record Check clearance
FBI Federal Criminal History Record clearance
Preferred Qualifications: n/a
Physical Demands PHYSICAL :
Prolonged sitting
Frequent standing/walking or otherwise moving around campus
Repetitive finger/hand movements
Occasional lifting up to 20 lbs.
Occasional bending
AUDIBLE :
Ability to communicate orally and hear conversation
VISUAL :
Use of computer and internet/internet-based systems
Reading and preparing documents, reports, presentations, etc.
ENVIRONMENTAL CONDITIONS :
Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.
HAZARDS :
Minimal risk of injury or work-related illnesses.
Salary: $17.75/hour
Schedule: Days/Hours
Posting Number: S-2023-225-P
Number of Vacancies: 1
Desired Start Date: (not provided)
Position End Date (if temporary): (not provided)
Job Open Date: 01/08/2026
Job Close Date: Open Until Filled Yes
Special Instructions to Applicants Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have two years of work related experience for this position?
Yes
No
* Do you have a minimum of an Associate degree (or an advanced degree) in a related field which is required for this position?
Yes
No
Applicants Documents Required Documents
Resume
Optional Documents
Cover Letter
Transcripts
Additional Transcripts
Additional transcripts 3
Westmoreland County Community College
145 Pavilion Lane, Youngwood, PA 15697
Westmoreland is an affirmative action, equal opportunity college.
#J-18808-Ljbffr