Dominican University
University Advancement Coordinator
Dominican University, River Forest, Illinois, United States, 60330
POSITION TITLE:
University Advancement Coordinator
DEPARTMENT:
University Advancement
REPORTS TO:
Vice President of University Advancement
POSITION SUMMARY: Provide administrative support to senior leadership team within University Advancement as well as other members/functions of the division, including major gifts, corporate & community relations, donor relations, alumnae/i relations, advancement services, and annual giving. Assist with onboarding new divisional staff as well as special projects, as assigned. Work alongside University Advancement team to support marketing and communication projects in support of divisional initiatives.
EXPECTATIONS FOR ALL DOMINICAN EMPLOYEES: To support Dominican University’s mission of preparing students to pursue truth, to give compassionate service, and to participate in the creation of more just and humane world.
DUTIES AND RESPONSIBILITIES
Prepare standard acknowledgement letters for president and vice president for University Advancement (UA) according to the department’s Gift Acknowledgement Process.
Maintain calendars for UA senior leadership team.
In collaboration with UA team and the Office of Marketing and Communications, serve as primary contact between those two offices, and create and manage written and digital content to support fundraising, donor relations, and alumnae/i engagement.
Schedule on-campus meetings, prepare room reservations and facility set-up forms, and arrange for catering and technology as needed.
Prepare all materials needed for briefings to donors and prospects, including travel books/itineraries for university leadership and major gift officers.
Lead the onboarding process for new employees, ensuring a smooth transition into the department. This includes preparing and updating onboarding materials, facilitating introductory sessions, and ensuring that new hires have all the necessary resources and information to succeed in their roles.
Assist in maintaining electronic and paper files of constituents.
Aid in the oversight of UA public email accounts, responding to messages or directing to appropriate staff members, as needed.
Answer telephone in absence of department staff.
Distribute mail daily to members of the department, as needed.
Monitor department expenditures and prepare invoices for payment as appropriate.
Maintain inventory of office supplies for the department.
Manage sensitive and confidential information with the highest level of discretion, ensuring compliance with privacy policies, and maintaining the integrity of confidential records. Demonstrate professional conduct when handling proprietary or personal data related to donors, alumnae/i, or the department.
Ability to support evening and weekend divisional events and activities, as needed.
Undertake other duties and responsibilities as assigned and appropriate, recognizing the University Advancement is an integrated office requiring occasional participation in assignments that do not fall under this specific job description.
QUALIFICATIONS
A minimum of an associate’s degree
A minimum of 2 to 3 years of administrative experience.
High level of proficiency with Microsoft Office Suite (Including, but not limited to Word, Excel, PowerPoint and Outlook) and experience with learning and utilizing new technologies.
Excellent communication and interpersonal skills
Proven organizational skills
Demonstrated professionalism and dependability
Flexibility and initiative to undertake and complete multiple tasks in a timely manner
Preferred Qualifications:
Experience in fundraising or marketing.
Physical Demands:
Ability to spend long durations of the workday sitting at a desk and working on a computer
Ability to lift up to 15 pounds at times
Note: accommodation will be made for applicants who cannot meet these physical demands
Salary and FLSA Status
FLSA Status: (Exempt/37.5 hrs wk)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a supportive environment through involvement in various staff-driven activities and groups.
Institutional Statement Dominican University is committed to fostering a supportive academic community that provides access and opportunity for all our students.
Equal Employment Opportunity Statement Dominican University is an equal opportunity employer and complies with all federal and state employment regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.
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University Advancement Coordinator
DEPARTMENT:
University Advancement
REPORTS TO:
Vice President of University Advancement
POSITION SUMMARY: Provide administrative support to senior leadership team within University Advancement as well as other members/functions of the division, including major gifts, corporate & community relations, donor relations, alumnae/i relations, advancement services, and annual giving. Assist with onboarding new divisional staff as well as special projects, as assigned. Work alongside University Advancement team to support marketing and communication projects in support of divisional initiatives.
EXPECTATIONS FOR ALL DOMINICAN EMPLOYEES: To support Dominican University’s mission of preparing students to pursue truth, to give compassionate service, and to participate in the creation of more just and humane world.
DUTIES AND RESPONSIBILITIES
Prepare standard acknowledgement letters for president and vice president for University Advancement (UA) according to the department’s Gift Acknowledgement Process.
Maintain calendars for UA senior leadership team.
In collaboration with UA team and the Office of Marketing and Communications, serve as primary contact between those two offices, and create and manage written and digital content to support fundraising, donor relations, and alumnae/i engagement.
Schedule on-campus meetings, prepare room reservations and facility set-up forms, and arrange for catering and technology as needed.
Prepare all materials needed for briefings to donors and prospects, including travel books/itineraries for university leadership and major gift officers.
Lead the onboarding process for new employees, ensuring a smooth transition into the department. This includes preparing and updating onboarding materials, facilitating introductory sessions, and ensuring that new hires have all the necessary resources and information to succeed in their roles.
Assist in maintaining electronic and paper files of constituents.
Aid in the oversight of UA public email accounts, responding to messages or directing to appropriate staff members, as needed.
Answer telephone in absence of department staff.
Distribute mail daily to members of the department, as needed.
Monitor department expenditures and prepare invoices for payment as appropriate.
Maintain inventory of office supplies for the department.
Manage sensitive and confidential information with the highest level of discretion, ensuring compliance with privacy policies, and maintaining the integrity of confidential records. Demonstrate professional conduct when handling proprietary or personal data related to donors, alumnae/i, or the department.
Ability to support evening and weekend divisional events and activities, as needed.
Undertake other duties and responsibilities as assigned and appropriate, recognizing the University Advancement is an integrated office requiring occasional participation in assignments that do not fall under this specific job description.
QUALIFICATIONS
A minimum of an associate’s degree
A minimum of 2 to 3 years of administrative experience.
High level of proficiency with Microsoft Office Suite (Including, but not limited to Word, Excel, PowerPoint and Outlook) and experience with learning and utilizing new technologies.
Excellent communication and interpersonal skills
Proven organizational skills
Demonstrated professionalism and dependability
Flexibility and initiative to undertake and complete multiple tasks in a timely manner
Preferred Qualifications:
Experience in fundraising or marketing.
Physical Demands:
Ability to spend long durations of the workday sitting at a desk and working on a computer
Ability to lift up to 15 pounds at times
Note: accommodation will be made for applicants who cannot meet these physical demands
Salary and FLSA Status
FLSA Status: (Exempt/37.5 hrs wk)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a supportive environment through involvement in various staff-driven activities and groups.
Institutional Statement Dominican University is committed to fostering a supportive academic community that provides access and opportunity for all our students.
Equal Employment Opportunity Statement Dominican University is an equal opportunity employer and complies with all federal and state employment regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.
#J-18808-Ljbffr