Robert Half
Description We are looking for a dedicated Administrative Assistant to support our client in Portland, Oregon. This long-term contract position is ideal for individuals who are highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. The role requires strong communication skills and the ability to maintain efficient office operations. Responsibilities:
- Answer and manage incoming and outgoing calls with professionalism and courtesy.
- Perform accurate data entry to ensure records are consistently maintained and easily accessible.
- Act as the first point of contact by providing receptionist support and addressing inquiries effectively.
- Draft and prepare a variety of documents, including correspondence and reports, with attention to detail.
- Organize and maintain both physical and digital filing systems for streamlined access and retrieval.
- Support general office operations by completing administrative tasks and ensuring smooth workflows.
- Schedule and coordinate meetings to assist with effective team collaboration.
- Undertake additional administrative duties as required to contribute to overall office efficiency. Requirements - Proven experience in administrative assistance or similar roles.
- Strong ability to answer and manage inbound calls professionally.
- Proficiency in data entry and maintaining organized records.
- Skilled in receptionist duties, including handling inquiries and directing calls.
- Familiarity with managing both paper and digital filing systems.
- Competence in drafting documents and correspondence.
- Excellent organizational and multitasking abilities.
- Effective communication skills, both written and verbal. TalentMatch®