City of Boynton Beach
Accountant I-II Career Path
City of Boynton Beach, Boynton Beach, Florida, United States, 33435
The purpose of this classification is to perform intermediate clerical and technical work involving the preparation and maintenance of fiscal and accounting records; performing related work as required. Work is performed under regular supervision of the Assistant Director, Finance or Director, Finance.
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Responsibilities
Completes bank reconciliation by downloading daily cash debit and credit reports; reviews cash receipts on a daily basis, and completes a comprehensive review of the cash receipt credits to the General Ledger (GL) at the end of each month.
Reviews and verifies financial transactions and accounting entries related to accounts payable, accounts receivable, fixed assets, and other accounting functions.
Reviews daily cash receipts reports for municipal fees and fines; checks accuracy of transaction codes and amounts.
Calculates accounting charges and prepares journal entries; prepares general ledger reports and trial balances; identifies discrepancies or problems and makes necessary adjustments and corrections; reconciles and balances reports.
Completes month end reconciliation for Sales Tax, Fuel Tax and/or any other statutory filing deadlines that need to be met.
Closes out general ledger accounts and prepares journal entries for year-end; assists in gathering information and preparing documentation for the City's comprehensive annual financial reports.
Posts, checks, balances, reconciles, and adjusts a variety of financial records and accounts relating to accounts payable or accounts receivable.
Enters receiving information into system for payment.
Reviews invoices, checks extensions, additions, proper coding, and other pertinent data; processes for payment.
Acts as liaison between Financial Services, purchasing, and vendors regarding payment or other problems.
Operates calculator, computer terminal, and other standard office equipment incident to establishing, updating, and maintaining records.
Additional Functions Performs other related duties as required.
Qualifications Accountant I—$28.80 to $43.20
Bachelor's degree in accounting, finance, or business administration.
One (1) year previous experience in financial accounting.
Must have completed Excel Beginner Certification/Course or complete within six (6) months of hire.
Preferred Qualifications
Previous experience in financial accounting in the public sector.
Previous experience with City's Enterprise software.
Communication Competencies Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.
Ability to prepare accurate and thorough written records and reports.
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
Ability to establish and maintain harmonious working relationships with supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public.
Knowledge, Skills, and Abilities Knowledge of bookkeeping terminology, methods, procedures, and equipment.
Knowledge of standard office procedures, practices, and equipment.
Knowledge of accounting principles and related data processing equipment.
Skill in the use of computer terminal and word processing equipment.
Ability to understand and follow oral and written directions.
Ability to establish and follow detailed work procedures.
Ability to post accounts and to perform mathematical computations with speed and accuracy.
Skilled in the use of a variety of office machines and some typing ability.
Ability to establish and maintain effective working relationships with supervisors, employees, and contractors.
Career Path Advancement The following requirements must be met to advance to Accountant II—$30.50 to $45.75
Must have three (3) years combined local government experience in two (2) of the following specialty areas:
Accounts Receivable: Experience in issuing invoices and reconciliation from subledger to GL.
Payables: Experience processing all invoices, 121 and tracking them through the system via a purchase order or GL review. Should understand retainage, year end and 1099's;
Bank Reconciliation: Experience in reconciling and understanding the overall cash flow;
Budgeting: Experience in the budgeting process, calendar/timelines, budget amendments;
Purchasing: Should be able to process a purchase order, understand the overall functions of purchasing and encumbrances at year end;
Fixed Assets: Must understand the overall reconciliation of fixed assets, year end accounting functions and the accounts that are related to CIP and assets;
Grants: Must understand the overall reconciliation of grants, year end accounting function including the Schedule of Expenditures for both Federal and State Grants. Should be able to review a reimbursement request for accuracy and proper documentation for submittal;
Payroll: Experience in the overall processing of payroll bi-weekly, quarterly and year-end process.
Must meet 100% of the Accountant I KSAs; 70% of the Accountant II KSAs and 100% of the Communication Competencies;
Proof of meeting all of the above requirements/qualifications must be demonstrated by the employee and verified by the supervisor.
Promotional advancement may be delayed at the discretion of the Department Director, the Human Resources/Risk Management Director and the City Manager.
Veterans' Preference Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.
Equal Opportunity Employer (EEO) The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).
Americans with Disabilities Act (ADA) Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
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The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Responsibilities
Completes bank reconciliation by downloading daily cash debit and credit reports; reviews cash receipts on a daily basis, and completes a comprehensive review of the cash receipt credits to the General Ledger (GL) at the end of each month.
Reviews and verifies financial transactions and accounting entries related to accounts payable, accounts receivable, fixed assets, and other accounting functions.
Reviews daily cash receipts reports for municipal fees and fines; checks accuracy of transaction codes and amounts.
Calculates accounting charges and prepares journal entries; prepares general ledger reports and trial balances; identifies discrepancies or problems and makes necessary adjustments and corrections; reconciles and balances reports.
Completes month end reconciliation for Sales Tax, Fuel Tax and/or any other statutory filing deadlines that need to be met.
Closes out general ledger accounts and prepares journal entries for year-end; assists in gathering information and preparing documentation for the City's comprehensive annual financial reports.
Posts, checks, balances, reconciles, and adjusts a variety of financial records and accounts relating to accounts payable or accounts receivable.
Enters receiving information into system for payment.
Reviews invoices, checks extensions, additions, proper coding, and other pertinent data; processes for payment.
Acts as liaison between Financial Services, purchasing, and vendors regarding payment or other problems.
Operates calculator, computer terminal, and other standard office equipment incident to establishing, updating, and maintaining records.
Additional Functions Performs other related duties as required.
Qualifications Accountant I—$28.80 to $43.20
Bachelor's degree in accounting, finance, or business administration.
One (1) year previous experience in financial accounting.
Must have completed Excel Beginner Certification/Course or complete within six (6) months of hire.
Preferred Qualifications
Previous experience in financial accounting in the public sector.
Previous experience with City's Enterprise software.
Communication Competencies Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.
Ability to prepare accurate and thorough written records and reports.
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
Ability to establish and maintain harmonious working relationships with supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public.
Knowledge, Skills, and Abilities Knowledge of bookkeeping terminology, methods, procedures, and equipment.
Knowledge of standard office procedures, practices, and equipment.
Knowledge of accounting principles and related data processing equipment.
Skill in the use of computer terminal and word processing equipment.
Ability to understand and follow oral and written directions.
Ability to establish and follow detailed work procedures.
Ability to post accounts and to perform mathematical computations with speed and accuracy.
Skilled in the use of a variety of office machines and some typing ability.
Ability to establish and maintain effective working relationships with supervisors, employees, and contractors.
Career Path Advancement The following requirements must be met to advance to Accountant II—$30.50 to $45.75
Must have three (3) years combined local government experience in two (2) of the following specialty areas:
Accounts Receivable: Experience in issuing invoices and reconciliation from subledger to GL.
Payables: Experience processing all invoices, 121 and tracking them through the system via a purchase order or GL review. Should understand retainage, year end and 1099's;
Bank Reconciliation: Experience in reconciling and understanding the overall cash flow;
Budgeting: Experience in the budgeting process, calendar/timelines, budget amendments;
Purchasing: Should be able to process a purchase order, understand the overall functions of purchasing and encumbrances at year end;
Fixed Assets: Must understand the overall reconciliation of fixed assets, year end accounting functions and the accounts that are related to CIP and assets;
Grants: Must understand the overall reconciliation of grants, year end accounting function including the Schedule of Expenditures for both Federal and State Grants. Should be able to review a reimbursement request for accuracy and proper documentation for submittal;
Payroll: Experience in the overall processing of payroll bi-weekly, quarterly and year-end process.
Must meet 100% of the Accountant I KSAs; 70% of the Accountant II KSAs and 100% of the Communication Competencies;
Proof of meeting all of the above requirements/qualifications must be demonstrated by the employee and verified by the supervisor.
Promotional advancement may be delayed at the discretion of the Department Director, the Human Resources/Risk Management Director and the City Manager.
Veterans' Preference Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.
Equal Opportunity Employer (EEO) The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).
Americans with Disabilities Act (ADA) Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
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