Clackamas County Children's Commission
Human Resources Administrative Assistant
Clackamas County Children's Commission, Lake Oswego, Oregon, United States, 97034
Human Resources Administrative Assistant- Temporary
Reports To: HR Director
Location: Lake Oswego
Employment Type: Full time
Position Summary The HR Administrative Assistant provides essential support to the Human Resources department by maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting with file management and data tracking. This role requires strong organizational skills, attention to detail, and the ability to manage confidential information effectively.
Key Responsibilities
Maintain and update all employee personnel files in compliance with agency and regulatory standards.
Ensure timely filing of documents such as certifications, background checks, and training records.
Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements.
Track expiration dates and notify employees of upcoming renewals.
Link and unlink agency employees with the Department of Early Learning and Care system as needed.
Verify employee status and ensure accurate reporting to DELC.
Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data.
Generate reports as requested by HR leadership.
Assist with onboarding and offboarding processes, including document collection and system updates.
Respond to employee inquiries regarding HR documentation and compliance requirements.
Support HR team with special projects and audits as needed.
Skills & Competencies
Knowledge of HR practices and compliance standards.
Strong communication and interpersonal skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong proficiency in Microsoft Excel and other data management tools.
Requirements
Associate degree in HR or related field preferred.
1–2 years of administrative experience, preferably in HR or compliance.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.
Strong proficiency in Microsoft Excel and other data management tools.
Salary Description 27.23
Job Details
Seniority level: Entry level
Employment type: Temporary
Job function: Human Resources
Industries: Non-profit Organizations
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Location: Lake Oswego
Employment Type: Full time
Position Summary The HR Administrative Assistant provides essential support to the Human Resources department by maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting with file management and data tracking. This role requires strong organizational skills, attention to detail, and the ability to manage confidential information effectively.
Key Responsibilities
Maintain and update all employee personnel files in compliance with agency and regulatory standards.
Ensure timely filing of documents such as certifications, background checks, and training records.
Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements.
Track expiration dates and notify employees of upcoming renewals.
Link and unlink agency employees with the Department of Early Learning and Care system as needed.
Verify employee status and ensure accurate reporting to DELC.
Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data.
Generate reports as requested by HR leadership.
Assist with onboarding and offboarding processes, including document collection and system updates.
Respond to employee inquiries regarding HR documentation and compliance requirements.
Support HR team with special projects and audits as needed.
Skills & Competencies
Knowledge of HR practices and compliance standards.
Strong communication and interpersonal skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong proficiency in Microsoft Excel and other data management tools.
Requirements
Associate degree in HR or related field preferred.
1–2 years of administrative experience, preferably in HR or compliance.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.
Strong proficiency in Microsoft Excel and other data management tools.
Salary Description 27.23
Job Details
Seniority level: Entry level
Employment type: Temporary
Job function: Human Resources
Industries: Non-profit Organizations
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