Sotheby’s group
Executive Assistant, Sotheby’s Financial Services New New York, United States
Sotheby’s group, New York, New York, us, 10261
Executive Assistant, Sotheby’s Financial Services
New York, United States
ABOUT SOTHEBY'S Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy‑now channels, including private sales, e‑commerce and retail. Our trusted global marketplace is supported by an industry‑leading technology platform and a network of specialists spanning 40 countries and 70 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
In addition, we offer Sotheby’s Financial Services, the only full‑service art financing company. For advisory we offer services for private collectors, museums, corporations, artists, estates and foundations.
Sotheby’s Financial Services enables clients to unlock the liquidity in their fine art and collectible assets through technology and innovation. With the spirit of a fintech startup, the stability of a large established organization, and its position at the center of the art ecosystem, the SFS team unites around the goal of leading the future of art financial services. We have a bold and exciting journey ahead, and we can’t wait to make it happen together.
THE ROLE We are looking for a highly motivated, proactive and productive Executive Assistant with impeccable organizational skills to provide mature, discrete, professional assistance. As the Executive Assistant, you will be responsible for providing full business and administrative support in a one‑to‑two working relationship.
RESPONSIBILITIES
Calendar management for two global executives in the New York office
Liaising with all levels of staff globally, including senior executives, high‑profile clients, and external stakeholders from all aspects of the business and market
Coordinating meetings and events as needed; planning the agenda with input, arranging speakers, organizing materials, tracking attendance, and following up on actions
Assisting with diverse projects, initiatives and roll‑outs, carrying out research, gathering, analysing and presenting data
Handling incoming enquiries from staff and clients; resolving or raising to the executives
Drafting email and correspondence, preparing reports and presentations, and proofreading
Acting as the “eyes and ears” for the executives and ensuring they are informed of any issues or events, news, internal updates and initiatives, upcoming sales and sale results
Booking trips and travel arrangements as necessary
Completing all expenses and becoming an expert in the T&E policy and tool
Co‑ordinating business‑wide procedures and working to improve existing processes for maximum clarity, efficiency, and success
Project‑managing the development and implementation of new or re‑engineered processes to improve operating effectiveness and achieve our growth goals
Serving as the primary point of connectivity and liaising effectively across functional areas of the business
Managing invoices; checking costs and accuracy, setting up new vendors, processing, and monitoring timely payment
Co‑ordinating both new hire onboarding and off‑boarding transitions for members of the team
Partnering with other Executive Assistants and providing coverage where needed
IDEAL EXPERIENCE & COMPETENCIES
Bachelor’s Degree required
4+ years of professional experience in an Executive Assistant role, or a role with similar responsibilities
An awareness and interest in the Art market and Sotheby’s and a desire to learn about business development and strategy
Strong multi‑tasking and prioritisation skills
A fastidious attention to detail, accuracy and organisation
Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times
Able to maintain composure under pressure
Skillful ability to interact in a professional, mature and collaborative style with key constituents
Ability to show good judgment and represent the Sotheby’s brand and core competencies
Excellent interpersonal skills and an enthusiastic client‑service attitude
Excellent written communication and analytical skills with experience in drafting reports and presentations and responding to correspondence in a timely fashion
Strong experience in Outlook, Word, Excel, and PowerPoint
Flexibility to work some evenings and weekends when necessary
Salary & Benefits The proposed base salary for this position ranges from $60,000‑$80,000. In addition to base salary, successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organisational factors are also considered.
Candidate Privacy Notice To view our
Candidate Privacy Notice
for the US, please
click here
.
To view our
Candidate Privacy Notice
for the UK, Hong Kong, France and Switzerland, please
click here
.
EEO Statement The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
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ABOUT SOTHEBY'S Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy‑now channels, including private sales, e‑commerce and retail. Our trusted global marketplace is supported by an industry‑leading technology platform and a network of specialists spanning 40 countries and 70 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
In addition, we offer Sotheby’s Financial Services, the only full‑service art financing company. For advisory we offer services for private collectors, museums, corporations, artists, estates and foundations.
Sotheby’s Financial Services enables clients to unlock the liquidity in their fine art and collectible assets through technology and innovation. With the spirit of a fintech startup, the stability of a large established organization, and its position at the center of the art ecosystem, the SFS team unites around the goal of leading the future of art financial services. We have a bold and exciting journey ahead, and we can’t wait to make it happen together.
THE ROLE We are looking for a highly motivated, proactive and productive Executive Assistant with impeccable organizational skills to provide mature, discrete, professional assistance. As the Executive Assistant, you will be responsible for providing full business and administrative support in a one‑to‑two working relationship.
RESPONSIBILITIES
Calendar management for two global executives in the New York office
Liaising with all levels of staff globally, including senior executives, high‑profile clients, and external stakeholders from all aspects of the business and market
Coordinating meetings and events as needed; planning the agenda with input, arranging speakers, organizing materials, tracking attendance, and following up on actions
Assisting with diverse projects, initiatives and roll‑outs, carrying out research, gathering, analysing and presenting data
Handling incoming enquiries from staff and clients; resolving or raising to the executives
Drafting email and correspondence, preparing reports and presentations, and proofreading
Acting as the “eyes and ears” for the executives and ensuring they are informed of any issues or events, news, internal updates and initiatives, upcoming sales and sale results
Booking trips and travel arrangements as necessary
Completing all expenses and becoming an expert in the T&E policy and tool
Co‑ordinating business‑wide procedures and working to improve existing processes for maximum clarity, efficiency, and success
Project‑managing the development and implementation of new or re‑engineered processes to improve operating effectiveness and achieve our growth goals
Serving as the primary point of connectivity and liaising effectively across functional areas of the business
Managing invoices; checking costs and accuracy, setting up new vendors, processing, and monitoring timely payment
Co‑ordinating both new hire onboarding and off‑boarding transitions for members of the team
Partnering with other Executive Assistants and providing coverage where needed
IDEAL EXPERIENCE & COMPETENCIES
Bachelor’s Degree required
4+ years of professional experience in an Executive Assistant role, or a role with similar responsibilities
An awareness and interest in the Art market and Sotheby’s and a desire to learn about business development and strategy
Strong multi‑tasking and prioritisation skills
A fastidious attention to detail, accuracy and organisation
Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times
Able to maintain composure under pressure
Skillful ability to interact in a professional, mature and collaborative style with key constituents
Ability to show good judgment and represent the Sotheby’s brand and core competencies
Excellent interpersonal skills and an enthusiastic client‑service attitude
Excellent written communication and analytical skills with experience in drafting reports and presentations and responding to correspondence in a timely fashion
Strong experience in Outlook, Word, Excel, and PowerPoint
Flexibility to work some evenings and weekends when necessary
Salary & Benefits The proposed base salary for this position ranges from $60,000‑$80,000. In addition to base salary, successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organisational factors are also considered.
Candidate Privacy Notice To view our
Candidate Privacy Notice
for the US, please
click here
.
To view our
Candidate Privacy Notice
for the UK, Hong Kong, France and Switzerland, please
click here
.
EEO Statement The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
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