Johns Hopkins University
Administrative Specialist (Urology) - #Staff
Johns Hopkins University, Baltimore, Maryland, United States, 21276
We are seeking an
Administrative Specialist
who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.
Specific Duties & Responsibilities
Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
Staff management and team meetings, and follow-up on action items.
Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
Assist with planning and conduct of events as needed.
Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.
Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.
Responsible for answering questions, providing guidance, and disseminating information.
Interpret and communicate operating policies.
Proactively identify and assist with the resolution of administrative problems.
Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.
Other duties as assigned.
In addition to the duties described above
Responsible for ensuring the smooth execution of department events and operations.
Collaborate closely with all internal and external key stakeholders in the Greenberg Bladder Cancer Institute (GBCI).
Monitor GBCI website.
Planning, coordinating and executing all GBCI Center events, including high-level seminars, as well as multi-day retreats in various locations throughout the greater Baltimore area and various board meetings.
Potential travel to events to various venues throughout the greater Baltimore area.
Providing project management for various research projects within the Department and working with the Urology Director of Research in addition to collaborators throughout the institution.
Minimum Qualifications
Bachelor's Degree.
Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Five years in providing high level expertise.
Experience with special event management.
Experience in an academic setting and/or development activities and operations, providing high level administrative oversight, coordination and advice.
Experience with managing complex, multi-day event logistics both domestically and internationally.
Demonstrated ability to independently manage digital tools (e.g., Notion, Google Workspace, scheduling platforms) for operational workflows and project coordination.
Technical Qualifications & Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Technical Skills & Expected Level of Proficiency
Calendar Management - Advanced
Financial Administration - Advanced
Interpersonal Skills - Advanced
Meeting Coordination - Advanced
Office Procedures - Advanced
Oral and Written Communications - Advanced
Organizational Skills - Advanced
Report Writing - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Administrative Specialist
Job Posting Title (Working Title): Administrative Specialist (Urology)
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually ($75,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:00am - 5:00pm
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM Uro Greenberg Bladder Cancer Inst
Personnel area: School of Medicine
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#J-18808-Ljbffr
Administrative Specialist
who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.
Specific Duties & Responsibilities
Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
Staff management and team meetings, and follow-up on action items.
Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
Assist with planning and conduct of events as needed.
Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.
Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.
Responsible for answering questions, providing guidance, and disseminating information.
Interpret and communicate operating policies.
Proactively identify and assist with the resolution of administrative problems.
Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.
Other duties as assigned.
In addition to the duties described above
Responsible for ensuring the smooth execution of department events and operations.
Collaborate closely with all internal and external key stakeholders in the Greenberg Bladder Cancer Institute (GBCI).
Monitor GBCI website.
Planning, coordinating and executing all GBCI Center events, including high-level seminars, as well as multi-day retreats in various locations throughout the greater Baltimore area and various board meetings.
Potential travel to events to various venues throughout the greater Baltimore area.
Providing project management for various research projects within the Department and working with the Urology Director of Research in addition to collaborators throughout the institution.
Minimum Qualifications
Bachelor's Degree.
Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Five years in providing high level expertise.
Experience with special event management.
Experience in an academic setting and/or development activities and operations, providing high level administrative oversight, coordination and advice.
Experience with managing complex, multi-day event logistics both domestically and internationally.
Demonstrated ability to independently manage digital tools (e.g., Notion, Google Workspace, scheduling platforms) for operational workflows and project coordination.
Technical Qualifications & Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Technical Skills & Expected Level of Proficiency
Calendar Management - Advanced
Financial Administration - Advanced
Interpersonal Skills - Advanced
Meeting Coordination - Advanced
Office Procedures - Advanced
Oral and Written Communications - Advanced
Organizational Skills - Advanced
Report Writing - Intermediate
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Administrative Specialist
Job Posting Title (Working Title): Administrative Specialist (Urology)
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually ($75,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:00am - 5:00pm
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM Uro Greenberg Bladder Cancer Inst
Personnel area: School of Medicine
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#J-18808-Ljbffr