KODIAK Construction Recruiting & Staffing
Project Coordinator
KODIAK Construction Recruiting & Staffing, Hendersonville, Tennessee, us, 37077
KODIAK Construction Recruiting & Staffing provided pay range
This range is provided by KODIAK Construction Recruiting & Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $55,000.00/yr - $70,000.00/yr
Direct message the job poster from KODIAK Construction Recruiting & Staffing
About the Role We are seeking a highly organized Project Coordinator with strong attention to detail to support Project Managers and field teams across active construction projects in Hendersonville, Tennessee. This role is critical to project execution and focuses on coordination, documentation, purchasing, equipment logistics, reporting, and closeout support.
The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced construction environment where accuracy and follow-through are essential.
Key Responsibilities
Prepare all up-and-coming job folders and project documentation with a high level of accuracy
Assist Project Managers with project mobilization and demobilization activities
Obtain a minimum of three vendor quotes for equipment rentals and jobsite services
Create, distribute, and manage purchase orders (POs), ensuring accuracy and proper documentation
Maintain and reconcile PO logs with eCMS committed cost reports
Collect and track expense and Comdata receipts and reconcile all costs accurately
Equipment & Rental Management
Build and maintain the equipment schedule (“Equipment Bible”) with precise tracking
Coordinate delivery and pickup of rental equipment through vendors and online portals
Prepare individual equipment rental POs (one PO per rental item, per vendor contract)
Maintain detailed equipment rental logs, ensuring data accuracy and completeness
Assist with the submittals process, tracking all documents through completion
Maintain accurate and up-to-date submittal logs throughout the project lifecycle
Project Closeout Support
Assist with collecting and organizing closeout documentation, ensuring completeness and compliance
Prepare startup and turnover documentation for Superintendents and customers
Assist in preparing monthly project status reports, reviewing cost data for accuracy
Reconcile cost reports and resolve open or outstanding items
Subcontracts & Labor Tracking
Support drafting and processing subcontracts with attention to detail
Maintain accurate daily and weekly labor timesheets and logs
Procore & Systems Management
Manage Procore workforce planning data, ensuring personnel records, certifications, and training information are current and accurate
Additional Support
Assist with meetings, drawing distribution, safety documentation, and project preparation tasks
Required Skills & Qualifications
Experience in construction project coordination or administrative support
Strong attention to detail and accuracy, especially with documentation, purchasing, and cost tracking
Excellent organizational and time-management skills
Ability to manage multiple projects and deadlines simultaneously
Strong written and verbal communication skills
Experience with Procore or similar construction management software preferred
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Construction
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Base pay range $55,000.00/yr - $70,000.00/yr
Direct message the job poster from KODIAK Construction Recruiting & Staffing
About the Role We are seeking a highly organized Project Coordinator with strong attention to detail to support Project Managers and field teams across active construction projects in Hendersonville, Tennessee. This role is critical to project execution and focuses on coordination, documentation, purchasing, equipment logistics, reporting, and closeout support.
The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced construction environment where accuracy and follow-through are essential.
Key Responsibilities
Prepare all up-and-coming job folders and project documentation with a high level of accuracy
Assist Project Managers with project mobilization and demobilization activities
Obtain a minimum of three vendor quotes for equipment rentals and jobsite services
Create, distribute, and manage purchase orders (POs), ensuring accuracy and proper documentation
Maintain and reconcile PO logs with eCMS committed cost reports
Collect and track expense and Comdata receipts and reconcile all costs accurately
Equipment & Rental Management
Build and maintain the equipment schedule (“Equipment Bible”) with precise tracking
Coordinate delivery and pickup of rental equipment through vendors and online portals
Prepare individual equipment rental POs (one PO per rental item, per vendor contract)
Maintain detailed equipment rental logs, ensuring data accuracy and completeness
Assist with the submittals process, tracking all documents through completion
Maintain accurate and up-to-date submittal logs throughout the project lifecycle
Project Closeout Support
Assist with collecting and organizing closeout documentation, ensuring completeness and compliance
Prepare startup and turnover documentation for Superintendents and customers
Assist in preparing monthly project status reports, reviewing cost data for accuracy
Reconcile cost reports and resolve open or outstanding items
Subcontracts & Labor Tracking
Support drafting and processing subcontracts with attention to detail
Maintain accurate daily and weekly labor timesheets and logs
Procore & Systems Management
Manage Procore workforce planning data, ensuring personnel records, certifications, and training information are current and accurate
Additional Support
Assist with meetings, drawing distribution, safety documentation, and project preparation tasks
Required Skills & Qualifications
Experience in construction project coordination or administrative support
Strong attention to detail and accuracy, especially with documentation, purchasing, and cost tracking
Excellent organizational and time-management skills
Ability to manage multiple projects and deadlines simultaneously
Strong written and verbal communication skills
Experience with Procore or similar construction management software preferred
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Construction
#J-18808-Ljbffr