Center for Public Partnerships & Research
Academic Standing and Training/Events Coordinator
Center for Public Partnerships & Research, Topeka, Kansas, United States, 66652
Academic Standing and Training/Events Coordinator
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Position Overview The Academic Standing and Training/Events Coordinator serves a key assessment role related to student standing in the College of Liberal Arts and Sciences and provides support for student success through analysis of policy and academic requirement information and student support collaborations with campus partners. The position conducts assessment of all undergraduate students to determine academic standing; determines eligibility for the College Dean’s Honor Roll; develops reports and data to aid in student success; coordinates campus partner training services; plans and executes outreach events; supports orientation headquarters; and maintains website and communications.
Job Description 40% - Determining Academic Standing and Honor Roll Eligibility for the College
Conducts a detailed review of all college undergraduate students' academic standing and determines correct status, including dismissal, probation, notice, or good standing (≈20,000 students per year).
Communicates to all students to notify them of their current academic standing and conditions of standing required to remain a student in the College.
Provides regular standing reports to assistant dean, advisors and other campus partners regarding students’ standing.
Conducts monthly review to identify need for additional standing changes due to grade changes and other actions that impact student standing.
Uploads academic standing at the end of each semester and after the 20th day to capture readmitted students or students changing schools into the College.
Communicates with the Office of the University Registrar to update standing throughout the year and drop schedules for dismissed students.
Reviews, determines eligibility, and communicates decision for readmission/admission after dismissal applications, including students dismissed from professional schools, or otherwise not in good academic standing. This also includes review of applications to the College of Liberal Arts and Sciences for current students changing their area of study from another school to determine eligibility for admission into the College.
Acts on student petitions related to exceptions to readmission and reinstatement policy.
Trains new staff who work with college students on academic standing policies and procedures.
Conducts college academic standing workshops and informational sessions as needed.
Places and removes college student enrollment holds related to academic standing.
Determining eligibility for College Dean’s Honor Roll
Conducts a detailed review of all college undergraduate students' academic records at the end of each fall and spring semester and determines eligibility for inclusion in that term’s Dean’s Honor Roll (≈20,000 students per year).
Communicates award to students who have earned Honor Roll each semester.
Uploads award at the end of each semester to update student’s record.
20% - Training/Events Coordinator Training
Works closely with CUAS colleagues and assistant dean to coordinate the creation and maintenance of all training related materials for CUAS trainings for new CUAS staff, college faculty leaders, new college administrative staff, and academic advisors.
Conducts semesterly outreach to determine training needs of campus partner units.
Schedules training sessions and coordinates with CUAS staff to secure presenters and manage content.
Conducts post‑training assessment to identify expansions/improvements for future trainings.
Event Planning and Coordination
Facilitates the development and execution of student engagement events to reach the substantial student population in the College of Liberal Arts & Sciences, increasing overall student experience and fostering a greater sense of belonging.
Collaborates with campus and local partners to host events on behalf of the Office of College Undergraduate Academic Services, ensuring all event submissions meet deadlines for inclusion in the University calendar.
Coordinates event structure to align with university‑wide goals, develops and distributes marketing materials across multiple platforms, and leads a team of staff and volunteers to facilitate student engagement events.
Arranges location, food and beverage services, and any equipment rentals necessary for events, and communicates event structure with academic departments while coordinating their participation.
15% - Data Support
Serves as a liaison with the College Data Team regarding reports for the unit.
Provides data and creates comparison reports related to CUAS initiatives or other reports as needed for assistant dean.
Utilizes data proactively to determine areas of improvement regarding policy and procedures, working toward identification of areas that may be negatively impacting students.
10% Marketing and Communications Website
Ensures information on the College Undergrad website is timely and up to date, including frequent reviews and updates as needed.
Ensures all information specific to College Undergraduate Academic Services is accurate and up to date on the main College of Liberal Arts and Sciences website.
Bulletin Boards and Electronic Display
Creates content for and updates physical bulletin boards and departmental TV PowerPoint with current information.
Produces and designs quarterly newsletters on behalf of CUAS, ensuring up to date and relevant information is communicated to campus partners.
Develops and maintains office branded materials.
5% Enrollment Holds Management
Places enrollment blocking holds on students’ records who do not meet set criteria prior to main enrollment, following current policy and academic standing practices.
Conducts assessment of student policy compliance and removes holds as criteria are met.
5% Orientation Headquarters Academic Support
Serves as troubleshooting expert in New Student Orientation Headquarters to assist advisors across campus in resolving advising/enrollment issues during all advising sessions.
5% Other duties as assigned Required Qualifications
Bachelor’s Degree with three years’ experience, OR a Master’s degree with one-year experience in higher education or a similar field.
One‑year minimum of work experience that demonstrates ability to perform detailed work, prioritize multiple tasks, and meet deadlines.
Demonstrated strong communication and organizational skills, and high level of attention to detail as evidenced by experience and application materials.
This position requires a formal degree in the cited discipline areas to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position.
Preferred Qualifications
Comprehensive knowledge of KU and the College of Liberal Arts & Sciences' requirements, policies, and procedures, as evidenced by application materials.
Demonstrated experience with data analysis specifically using Excel.
Experience with large‑scale collaboration with multiple stakeholders in the area of student support/success, as evidenced by application materials.
Additional Candidate Instructions – A Complete Application Will Include
Cover letter
Completed online application
Names, contact information, and relationship to applicant for 3 professional references
Resume
Application review begins Monday, January 26, 2026. To ensure consideration, please apply prior to that date.
#J-18808-Ljbffr
Position Overview The Academic Standing and Training/Events Coordinator serves a key assessment role related to student standing in the College of Liberal Arts and Sciences and provides support for student success through analysis of policy and academic requirement information and student support collaborations with campus partners. The position conducts assessment of all undergraduate students to determine academic standing; determines eligibility for the College Dean’s Honor Roll; develops reports and data to aid in student success; coordinates campus partner training services; plans and executes outreach events; supports orientation headquarters; and maintains website and communications.
Job Description 40% - Determining Academic Standing and Honor Roll Eligibility for the College
Conducts a detailed review of all college undergraduate students' academic standing and determines correct status, including dismissal, probation, notice, or good standing (≈20,000 students per year).
Communicates to all students to notify them of their current academic standing and conditions of standing required to remain a student in the College.
Provides regular standing reports to assistant dean, advisors and other campus partners regarding students’ standing.
Conducts monthly review to identify need for additional standing changes due to grade changes and other actions that impact student standing.
Uploads academic standing at the end of each semester and after the 20th day to capture readmitted students or students changing schools into the College.
Communicates with the Office of the University Registrar to update standing throughout the year and drop schedules for dismissed students.
Reviews, determines eligibility, and communicates decision for readmission/admission after dismissal applications, including students dismissed from professional schools, or otherwise not in good academic standing. This also includes review of applications to the College of Liberal Arts and Sciences for current students changing their area of study from another school to determine eligibility for admission into the College.
Acts on student petitions related to exceptions to readmission and reinstatement policy.
Trains new staff who work with college students on academic standing policies and procedures.
Conducts college academic standing workshops and informational sessions as needed.
Places and removes college student enrollment holds related to academic standing.
Determining eligibility for College Dean’s Honor Roll
Conducts a detailed review of all college undergraduate students' academic records at the end of each fall and spring semester and determines eligibility for inclusion in that term’s Dean’s Honor Roll (≈20,000 students per year).
Communicates award to students who have earned Honor Roll each semester.
Uploads award at the end of each semester to update student’s record.
20% - Training/Events Coordinator Training
Works closely with CUAS colleagues and assistant dean to coordinate the creation and maintenance of all training related materials for CUAS trainings for new CUAS staff, college faculty leaders, new college administrative staff, and academic advisors.
Conducts semesterly outreach to determine training needs of campus partner units.
Schedules training sessions and coordinates with CUAS staff to secure presenters and manage content.
Conducts post‑training assessment to identify expansions/improvements for future trainings.
Event Planning and Coordination
Facilitates the development and execution of student engagement events to reach the substantial student population in the College of Liberal Arts & Sciences, increasing overall student experience and fostering a greater sense of belonging.
Collaborates with campus and local partners to host events on behalf of the Office of College Undergraduate Academic Services, ensuring all event submissions meet deadlines for inclusion in the University calendar.
Coordinates event structure to align with university‑wide goals, develops and distributes marketing materials across multiple platforms, and leads a team of staff and volunteers to facilitate student engagement events.
Arranges location, food and beverage services, and any equipment rentals necessary for events, and communicates event structure with academic departments while coordinating their participation.
15% - Data Support
Serves as a liaison with the College Data Team regarding reports for the unit.
Provides data and creates comparison reports related to CUAS initiatives or other reports as needed for assistant dean.
Utilizes data proactively to determine areas of improvement regarding policy and procedures, working toward identification of areas that may be negatively impacting students.
10% Marketing and Communications Website
Ensures information on the College Undergrad website is timely and up to date, including frequent reviews and updates as needed.
Ensures all information specific to College Undergraduate Academic Services is accurate and up to date on the main College of Liberal Arts and Sciences website.
Bulletin Boards and Electronic Display
Creates content for and updates physical bulletin boards and departmental TV PowerPoint with current information.
Produces and designs quarterly newsletters on behalf of CUAS, ensuring up to date and relevant information is communicated to campus partners.
Develops and maintains office branded materials.
5% Enrollment Holds Management
Places enrollment blocking holds on students’ records who do not meet set criteria prior to main enrollment, following current policy and academic standing practices.
Conducts assessment of student policy compliance and removes holds as criteria are met.
5% Orientation Headquarters Academic Support
Serves as troubleshooting expert in New Student Orientation Headquarters to assist advisors across campus in resolving advising/enrollment issues during all advising sessions.
5% Other duties as assigned Required Qualifications
Bachelor’s Degree with three years’ experience, OR a Master’s degree with one-year experience in higher education or a similar field.
One‑year minimum of work experience that demonstrates ability to perform detailed work, prioritize multiple tasks, and meet deadlines.
Demonstrated strong communication and organizational skills, and high level of attention to detail as evidenced by experience and application materials.
This position requires a formal degree in the cited discipline areas to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position.
Preferred Qualifications
Comprehensive knowledge of KU and the College of Liberal Arts & Sciences' requirements, policies, and procedures, as evidenced by application materials.
Demonstrated experience with data analysis specifically using Excel.
Experience with large‑scale collaboration with multiple stakeholders in the area of student support/success, as evidenced by application materials.
Additional Candidate Instructions – A Complete Application Will Include
Cover letter
Completed online application
Names, contact information, and relationship to applicant for 3 professional references
Resume
Application review begins Monday, January 26, 2026. To ensure consideration, please apply prior to that date.
#J-18808-Ljbffr