City of Omaha
Administrative Assistant II - Human Resources Admin
City of Omaha, Omaha, Nebraska, us, 68197
Work Type:
Part-time
Nature of Work:
Incumbents in this classification have assigned responsibilities and duties which involve working with or access to materials and documents relating to labor relations that conflict or can be perceived to conflict with membership in a recognized bargaining unit of the City of Omaha except the bargaining unit which represents this group of employees. This is advanced secretarial and general office work involving recording and transcribing dictation, typing materials from rough copy, composing responses to routine inquiries, responding to questions and complaints, acting as secretary to an advisory committee, and maintaining records. Incumbents must possess detailed knowledge of departmental practices and procedures and use independent judgment in defining and carrying out work assignments which are received and completed with minimal direction from a supervisor. Incumbents may also be required to assign and oversee the work of a small group of clerical employees.
Education and Experience:
The knowledge, skills, and abilities above may be acquired through, but are not limited to, the following combination of education and/or experience.
High school graduation or its equivalent AND Three (3) years of experience in secretarial work.
Preferred Qualifications
Prior experience supporting Human Resources functions, or willingness to learn - particularly in employment and hiring procedures (e.g., job postings, candidate communication, onboarding coordination)
Strong problem‑solving skills with the ability to anticipate needs, troubleshoot issues, and offer practical solutions in a fast‑paced environment
Demonstrated project management abilities, including organizing tasks, tracking deadlines, and juggling multiple priorities with minimal supervision
Excellent interpersonal and communication skills, with a knack for building rapport across departments and maintaining professionalism in sensitive situations
Proficiency with office software and HR systems (e.g., applicant tracking systems, scheduling tools) is a plus
Special Qualifications Must pass a typing test with a net accuracy rate of at least 50 words per minute with 90% accuracy at time of application.
Access the typing test here: omahahr.typingtestpro.com/test?id=j70h6dlt
Pay Range:
$23.33 Hourly
Required Knowledge, Skills and Abilities
Knowledge of business English, spelling, punctuation, and grammar
Knowledge of general office procedures, standard clerical techniques, and standard office equipment
Knowledge of departmental policies, rules, regulations, procedures, functions, and sources of information
Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
Ability to learn and adapt to advances in computer and electronics device technology and software
Ability to quickly and accurately perform basic mathematical computations including addition, subtraction, multiplication, and division
Ability to proofread documents for accuracy, spelling, punctuation, and grammar
Ability to compose routine letters and memoranda
Ability to make decisions on the basis of policies, procedures, laws, and regulations and apply them to work problems
Ability to train, schedule, assign, and monitor the work of a small group of clerical employees
Ability to maintain departmental and clerical records and to prepare reports from them
Ability to maintain confidentiality
Ability to understand oral or written instructions
Ability to prioritize multiple responsibilities while meeting stringent deadlines
Ability to establish and maintain effective working relationships with fellow employees and members of the general public
Ability to adhere to safety policies, procedures, and guidelines
Ability to sit and type 76 to 100% of the time
Ability to move objects weighing up to ten (10) pounds up to 33% of the time
Essential Functions
Records and transcribes dictation consisting of correspondence, articles, reports, memoranda, opinions, briefs, minutes, statements, and other materials requiring knowledge of technical terminology and use of independent action and discretion on problems encountered
Types reports, forms, requisitions, invoices, specifications, tabulations, legal documents, resolutions, ordinances, and other materials and composes and types routine correspondence
Acts as secretary for one or more committees, typing and distributing agendas, recording and transcribing minutes, and forwarding copies of pertinent documents to committee members
Enters and retrieves data and maintains computer files pertaining to costs, revenue, purchases, deposits, bonds, inventory, statistics, property, personnel, payroll, and other records
Compares and summarizes data, checking against records to ensure completeness and accuracy
Proofreads typed documents for accuracy, spelling, punctuation, and grammar
Responds to individuals seeking information regarding departmental operations, takes detailed messages and delivers them to appropriate personnel, independently answers complaints or questions, or records information and forwards to the appropriate personnel; assists in completing forms and applications, and arranges appointments
Opens, sorts, and distributes mail, responding independently to routine matters
Assigns and monitors the work of a small group of clerical employees
Maintains a complex filing system, including creating files, and filing and retrieving documents
Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
Performs other related duties as assigned or as the situation dictates within the scope of this classification
Benefits:
Not applicable to part‑time/seasonal employment
Who Can Apply Any person who meets the qualifications and other requirements described in this posting.
How to Apply Completed City of Omaha employment applications must be submitted using the on‑line application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department, they will not be considered. There will be no exceptions to this rule.
Examination Information Not applicable to part‑time/seasonal employment
Veteran Points Not applicable to part‑time/seasonal employment
Conditions of Employment Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre‑employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.
Reasonable Accommodation The City of Omaha does not discriminate on the basis of disability. If you need a disability‑related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing employment@cityofomaha.org.
For a complete job description please visit the City of Omaha's website at hr.cityofomaha.org/compensation
Contact Points City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183
Phone: (402) 444-5300
Fax: (402) 444-5314
Website: hr.cityofomaha.org
Email: employment@cityofomaha.org
The City of Omaha is an Equal Opportunity Employer.
#J-18808-Ljbffr
Part-time
Nature of Work:
Incumbents in this classification have assigned responsibilities and duties which involve working with or access to materials and documents relating to labor relations that conflict or can be perceived to conflict with membership in a recognized bargaining unit of the City of Omaha except the bargaining unit which represents this group of employees. This is advanced secretarial and general office work involving recording and transcribing dictation, typing materials from rough copy, composing responses to routine inquiries, responding to questions and complaints, acting as secretary to an advisory committee, and maintaining records. Incumbents must possess detailed knowledge of departmental practices and procedures and use independent judgment in defining and carrying out work assignments which are received and completed with minimal direction from a supervisor. Incumbents may also be required to assign and oversee the work of a small group of clerical employees.
Education and Experience:
The knowledge, skills, and abilities above may be acquired through, but are not limited to, the following combination of education and/or experience.
High school graduation or its equivalent AND Three (3) years of experience in secretarial work.
Preferred Qualifications
Prior experience supporting Human Resources functions, or willingness to learn - particularly in employment and hiring procedures (e.g., job postings, candidate communication, onboarding coordination)
Strong problem‑solving skills with the ability to anticipate needs, troubleshoot issues, and offer practical solutions in a fast‑paced environment
Demonstrated project management abilities, including organizing tasks, tracking deadlines, and juggling multiple priorities with minimal supervision
Excellent interpersonal and communication skills, with a knack for building rapport across departments and maintaining professionalism in sensitive situations
Proficiency with office software and HR systems (e.g., applicant tracking systems, scheduling tools) is a plus
Special Qualifications Must pass a typing test with a net accuracy rate of at least 50 words per minute with 90% accuracy at time of application.
Access the typing test here: omahahr.typingtestpro.com/test?id=j70h6dlt
Pay Range:
$23.33 Hourly
Required Knowledge, Skills and Abilities
Knowledge of business English, spelling, punctuation, and grammar
Knowledge of general office procedures, standard clerical techniques, and standard office equipment
Knowledge of departmental policies, rules, regulations, procedures, functions, and sources of information
Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
Ability to learn and adapt to advances in computer and electronics device technology and software
Ability to quickly and accurately perform basic mathematical computations including addition, subtraction, multiplication, and division
Ability to proofread documents for accuracy, spelling, punctuation, and grammar
Ability to compose routine letters and memoranda
Ability to make decisions on the basis of policies, procedures, laws, and regulations and apply them to work problems
Ability to train, schedule, assign, and monitor the work of a small group of clerical employees
Ability to maintain departmental and clerical records and to prepare reports from them
Ability to maintain confidentiality
Ability to understand oral or written instructions
Ability to prioritize multiple responsibilities while meeting stringent deadlines
Ability to establish and maintain effective working relationships with fellow employees and members of the general public
Ability to adhere to safety policies, procedures, and guidelines
Ability to sit and type 76 to 100% of the time
Ability to move objects weighing up to ten (10) pounds up to 33% of the time
Essential Functions
Records and transcribes dictation consisting of correspondence, articles, reports, memoranda, opinions, briefs, minutes, statements, and other materials requiring knowledge of technical terminology and use of independent action and discretion on problems encountered
Types reports, forms, requisitions, invoices, specifications, tabulations, legal documents, resolutions, ordinances, and other materials and composes and types routine correspondence
Acts as secretary for one or more committees, typing and distributing agendas, recording and transcribing minutes, and forwarding copies of pertinent documents to committee members
Enters and retrieves data and maintains computer files pertaining to costs, revenue, purchases, deposits, bonds, inventory, statistics, property, personnel, payroll, and other records
Compares and summarizes data, checking against records to ensure completeness and accuracy
Proofreads typed documents for accuracy, spelling, punctuation, and grammar
Responds to individuals seeking information regarding departmental operations, takes detailed messages and delivers them to appropriate personnel, independently answers complaints or questions, or records information and forwards to the appropriate personnel; assists in completing forms and applications, and arranges appointments
Opens, sorts, and distributes mail, responding independently to routine matters
Assigns and monitors the work of a small group of clerical employees
Maintains a complex filing system, including creating files, and filing and retrieving documents
Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
Performs other related duties as assigned or as the situation dictates within the scope of this classification
Benefits:
Not applicable to part‑time/seasonal employment
Who Can Apply Any person who meets the qualifications and other requirements described in this posting.
How to Apply Completed City of Omaha employment applications must be submitted using the on‑line application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department, they will not be considered. There will be no exceptions to this rule.
Examination Information Not applicable to part‑time/seasonal employment
Veteran Points Not applicable to part‑time/seasonal employment
Conditions of Employment Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre‑employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.
Reasonable Accommodation The City of Omaha does not discriminate on the basis of disability. If you need a disability‑related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing employment@cityofomaha.org.
For a complete job description please visit the City of Omaha's website at hr.cityofomaha.org/compensation
Contact Points City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183
Phone: (402) 444-5300
Fax: (402) 444-5314
Website: hr.cityofomaha.org
Email: employment@cityofomaha.org
The City of Omaha is an Equal Opportunity Employer.
#J-18808-Ljbffr