KERR MANAGEMENT COMPANY INC
Responsibilities:
Facilitate the distribution of customer contract documents to key personnel for review including insurance broker (insurance requirements)
Track routing of contract review process
Review general conditions of the contract for payment provisions and receiving retention at the end of the job
Ensure final version of customer contracts are signed by executive management and obtain copy & store counter‑signed contract
Ensure contract values are updated in Spectrum
Review schedule of values to ensure we have billed correct amounts
Oversee contract documents for milling division
Hold project managers accountable to following the process put in place
Be the owner of Spectrum’s (accounting software) job cost, accounts receivable, project management & project set‑up Modules
Be part of the process of educating project managers on how to use Spectrum more effectively to manage their job’s performance
Timely invoice customers per contract agreement
Ensure we have obtained all necessary documents to be paid by our customer timely, including:
Certified payroll reports
Lien waivers
Manage change order process including tracking potential, pending & approved change orders – all tracked in Spectrum, this includes subcontractor change orders. Ensure they are billed timely
Obtain copies of payment bonds from general contractors we work for
Set up new job numbers in accounting system and ensure capturing all information needed for the new job setup sheet
Manage outstanding bonds schedule – make sure they get closed out and price is adjusted
Assist with collections on contracts receivable balances
Review GC and subcontractor P&P bonds to ensure we have proper coverage
Import awarded job information (budgets) into Spectrum from Heavy Bid (estimating department), making sure that total contract value and estimated costs tie out
Manage paperwork for completion of all jobs and collecting our final retention balance, including obtaining signature on substantial completion certificate
Oversee subcontractor agreement processing including:
Obtain signatures and store contract
Obtain all necessary bonds
Tracking payments to subcontractors vs committed costs, ensuring we are not paying more out to a subcontractor than the amount we have been paid by our customer
Ensure signed agreements are obtained timely – work with PM
Make sure we have a proper completion date from PM for contract and obtain/incorporate job schedule
Review certificates of insurance and endorsements to make sure they comply with agreement
Route and obtain internal approval of any revisions proposed by subcontractor
Ensure we have all required information to pay subcontractors including:
Conditional/final lien waivers
Certified payroll reports
Work closely with internal general counsel on certain legal matters (lien filings, subcontract revisions)
Monitor subcontractor certificate of insurance forms for expiration
Monitor job‑to‑date subcontractor costs and compare to current budget and work with PMs if anything looks out of the ordinary
Be willing to be trained as a backup for another accounting department position when person is on vacation or sick
Summary: This position works closely with in‑house counsel, estimating, project managers and ownership in a fast‑paced environment. We work with public agencies and private customers. This position is also very involved with the month‑end financial close process. Kerr offers a competitive wage and benefits program.
Qualifications:
4+ years contracts administration experience
Strong communication skills – ability to work with different personalities
Experience working with accounting information systems
Have solid knowledge of how certificates of insurance works and basic elements of a contract
Well organized and able to multi‑task
Be adaptable to change
Ability to constantly re‑prioritize what needs to be done first
Team player and open minded
#J-18808-Ljbffr
Facilitate the distribution of customer contract documents to key personnel for review including insurance broker (insurance requirements)
Track routing of contract review process
Review general conditions of the contract for payment provisions and receiving retention at the end of the job
Ensure final version of customer contracts are signed by executive management and obtain copy & store counter‑signed contract
Ensure contract values are updated in Spectrum
Review schedule of values to ensure we have billed correct amounts
Oversee contract documents for milling division
Hold project managers accountable to following the process put in place
Be the owner of Spectrum’s (accounting software) job cost, accounts receivable, project management & project set‑up Modules
Be part of the process of educating project managers on how to use Spectrum more effectively to manage their job’s performance
Timely invoice customers per contract agreement
Ensure we have obtained all necessary documents to be paid by our customer timely, including:
Certified payroll reports
Lien waivers
Manage change order process including tracking potential, pending & approved change orders – all tracked in Spectrum, this includes subcontractor change orders. Ensure they are billed timely
Obtain copies of payment bonds from general contractors we work for
Set up new job numbers in accounting system and ensure capturing all information needed for the new job setup sheet
Manage outstanding bonds schedule – make sure they get closed out and price is adjusted
Assist with collections on contracts receivable balances
Review GC and subcontractor P&P bonds to ensure we have proper coverage
Import awarded job information (budgets) into Spectrum from Heavy Bid (estimating department), making sure that total contract value and estimated costs tie out
Manage paperwork for completion of all jobs and collecting our final retention balance, including obtaining signature on substantial completion certificate
Oversee subcontractor agreement processing including:
Obtain signatures and store contract
Obtain all necessary bonds
Tracking payments to subcontractors vs committed costs, ensuring we are not paying more out to a subcontractor than the amount we have been paid by our customer
Ensure signed agreements are obtained timely – work with PM
Make sure we have a proper completion date from PM for contract and obtain/incorporate job schedule
Review certificates of insurance and endorsements to make sure they comply with agreement
Route and obtain internal approval of any revisions proposed by subcontractor
Ensure we have all required information to pay subcontractors including:
Conditional/final lien waivers
Certified payroll reports
Work closely with internal general counsel on certain legal matters (lien filings, subcontract revisions)
Monitor subcontractor certificate of insurance forms for expiration
Monitor job‑to‑date subcontractor costs and compare to current budget and work with PMs if anything looks out of the ordinary
Be willing to be trained as a backup for another accounting department position when person is on vacation or sick
Summary: This position works closely with in‑house counsel, estimating, project managers and ownership in a fast‑paced environment. We work with public agencies and private customers. This position is also very involved with the month‑end financial close process. Kerr offers a competitive wage and benefits program.
Qualifications:
4+ years contracts administration experience
Strong communication skills – ability to work with different personalities
Experience working with accounting information systems
Have solid knowledge of how certificates of insurance works and basic elements of a contract
Well organized and able to multi‑task
Be adaptable to change
Ability to constantly re‑prioritize what needs to be done first
Team player and open minded
#J-18808-Ljbffr