Charleston Water System
Human Resources Coordinator (26-002)
Charleston Water System, Charleston, South Carolina, United States, 29408
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Human Resources Coordinator (26-002)
role at
Charleston Water System
Job Description
Job Announcement No:
26-002
Vacant Position(s):
2
Department:
Human Resources
Applications Accepted through:
Sunday, January 18, 2026
Salary Range:
$52,873.60 ($25.42/hr.) – $79,331.20 ($38.14/hr.)
Grade:
107
Hours:
8:00 am – 4:30 pm
Position Summary Works closely with HR Leadership to assist in day‑to‑day administration of HR functions including benefits administration, recruitment, training and development, and legal compliance.
Essential Functions Benefits Administration / Workers’ Compensation
Assist in coordinating CWS benefits programs, workers’ compensation, and the day‑to‑day administration of all benefits programs such as retirement, health, and disability plans; disseminate information to associates, respond to inquiries and concerns, handle enrollments, coverage terminations, and retirement planning.
Maintain and update employee benefit information and process paperwork for personnel changes, ensuring compliance with SOI specifications.
Administer first reports of injury and workers’ compensation, notifying Safety Manager of accidents or safety/environmental incidents and assisting in processing claims.
Administer associate disability and leave of absence programs, including Family and Medical Leave.
Maintain associate medical and workers’ compensation folders and files.
Assist in planning and implementing Annual Open Enrollment and other benefits or workers’ compensation processes.
Coordinate the new hire orientation process with new associates, department management, HR team members, officers, and speakers.
Enter associate‑related transactions into the HR information system.
Review reports to verify accuracy and resolve differences such as payroll reports and benefits invoices.
Administrative / Recruitment / Regulatory Compliance
Perform detailed administrative responsibilities for Human Resources that are confidential, including budgeting, payroll, accounts payable, records management, purchase orders, travel arrangements, and general support.
Serve as the department EMS Document Control Representative, maintaining compliance with EMS records management and document control requirements.
Act as the primary caretaker of electronic personnel files, ensuring they are up‑to‑date, secure, and confidential while controlling access and purging files per CWS retention policies.
Monitor departmental budget and accounting details using the corporate financial management system; assist in the preparation of annual budgets.
Maintain departmental training and HR‑sponsored training records in the Training Management System database and generate reports as needed.
Process paperwork for various associate transactions, entering data into the HR Information System and filing documents.
Assist the HR Recruiter with recruitment duties: posting vacancies, contacting candidates, coordinating interviews, conducting background checks, and other tasks.
Assist in coordinating and maintaining the apprenticeship program to ensure compliance with DOL requirements.
Assist in coordinating and maintaining the DOT/CDL Management Programs for commercial drivers, including FMCSA Entry‑Level Driver’s Training, DOT CDL Clearinghouse regulations, DOT physicals, and medical re‑certification.
Assist in coordinating human resources‑related training programs and skills‑based training.
Maintain and update policies, manuals, and bulletin boards to ensure accurate information.
Assist in coordinating the performance appraisal process by ensuring appraisals are processed timely.
Prepare monthly operating reports.
Plan business travel for staff.
Maintain departmental office supplies, including ordering, organizing, and inventory.
All
Support and assist in daily administrative duties.
Compose and/or type correspondence, administration reports, and forms.
May be required to work during emergency conditions.
Regular attendance is required.
Job performance must conform to all CWS policies and procedures.
Specific knowledge of CWS Environmental Management System Policy and Procedures is required.
Job Requirements – Additional Duties
Assist each other in respective HR functions (benefits, recruitment, training, associate relations, personnel records, workers’ compensation, safety).
Serve as each other’s backup during absences or otherwise necessary.
Actively participate in planning, coordination, and execution of special projects and events led by the HR Department, such as wellness fairs and open enrollment.
Represent superior on committee and in‑house meetings when required.
Participate in intra/inter‑departmental cross training as needed.
Perform other related duties as assigned.
Physical Requirements, Activities, and Working Conditions
Communicate effectively in writing and verbally, including comprehension of complex oral and written instruction.
Frequent sedentary work with extended sitting; occasional lifting up to 20 lbs.; objects > 50 lbs. require two‑person operation.
Visually observe and comprehend computer/terminal screens, reports, and correspondence for data input and filing.
Frequent operation of a computer and other office productivity machinery (telephone, calculator, fax, copier).
Understand and execute complex written and oral communications.
Identify, reach, and handle documents as required to perform essential job functions and maintain accurate record‑keeping.
Operate and maintain motor vehicle.
Education and/or Experience
Associate degree in Business Administration or related curriculum plus three (3) years progressive administrative experience, or a combination of education and experience totaling six (6) years; human resource experience preferred. High school diploma or GED preferred.
Advanced PC skills with proficient operation and manipulation of MS Office (Word, Excel, PowerPoint) required.
Knowledge of the principles and practices of human resource administration.
Excellent interpersonal, organizational, and communication skills.
Good organizational skills for multiple tasks; good oral and written communication skills; prior work record indicating dependability and conscientiousness.
Licenses, Certifications, Registrations
Valid South Carolina Driver’s License required.
Certification in the International Association of Administrative Professionals (IAAP) desirable.
Training Needs
OSHA and departmental safety training as required.
Skills‑based training.
Standard Operating Instruction (SOI) per department requirements.
ISO 14001 standards for department and company.
See Department Competency and Training Matrix for this position.
Potential Career Path Eligibility for promotion to various positions throughout the commission depends upon individual qualifications and noted job progressions; no guarantee of a career path to these or any other job(s) at the commission.
Career Administrator
Benefits Administrator
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Human Resources Coordinator (26-002)
role at
Charleston Water System
Job Description
Job Announcement No:
26-002
Vacant Position(s):
2
Department:
Human Resources
Applications Accepted through:
Sunday, January 18, 2026
Salary Range:
$52,873.60 ($25.42/hr.) – $79,331.20 ($38.14/hr.)
Grade:
107
Hours:
8:00 am – 4:30 pm
Position Summary Works closely with HR Leadership to assist in day‑to‑day administration of HR functions including benefits administration, recruitment, training and development, and legal compliance.
Essential Functions Benefits Administration / Workers’ Compensation
Assist in coordinating CWS benefits programs, workers’ compensation, and the day‑to‑day administration of all benefits programs such as retirement, health, and disability plans; disseminate information to associates, respond to inquiries and concerns, handle enrollments, coverage terminations, and retirement planning.
Maintain and update employee benefit information and process paperwork for personnel changes, ensuring compliance with SOI specifications.
Administer first reports of injury and workers’ compensation, notifying Safety Manager of accidents or safety/environmental incidents and assisting in processing claims.
Administer associate disability and leave of absence programs, including Family and Medical Leave.
Maintain associate medical and workers’ compensation folders and files.
Assist in planning and implementing Annual Open Enrollment and other benefits or workers’ compensation processes.
Coordinate the new hire orientation process with new associates, department management, HR team members, officers, and speakers.
Enter associate‑related transactions into the HR information system.
Review reports to verify accuracy and resolve differences such as payroll reports and benefits invoices.
Administrative / Recruitment / Regulatory Compliance
Perform detailed administrative responsibilities for Human Resources that are confidential, including budgeting, payroll, accounts payable, records management, purchase orders, travel arrangements, and general support.
Serve as the department EMS Document Control Representative, maintaining compliance with EMS records management and document control requirements.
Act as the primary caretaker of electronic personnel files, ensuring they are up‑to‑date, secure, and confidential while controlling access and purging files per CWS retention policies.
Monitor departmental budget and accounting details using the corporate financial management system; assist in the preparation of annual budgets.
Maintain departmental training and HR‑sponsored training records in the Training Management System database and generate reports as needed.
Process paperwork for various associate transactions, entering data into the HR Information System and filing documents.
Assist the HR Recruiter with recruitment duties: posting vacancies, contacting candidates, coordinating interviews, conducting background checks, and other tasks.
Assist in coordinating and maintaining the apprenticeship program to ensure compliance with DOL requirements.
Assist in coordinating and maintaining the DOT/CDL Management Programs for commercial drivers, including FMCSA Entry‑Level Driver’s Training, DOT CDL Clearinghouse regulations, DOT physicals, and medical re‑certification.
Assist in coordinating human resources‑related training programs and skills‑based training.
Maintain and update policies, manuals, and bulletin boards to ensure accurate information.
Assist in coordinating the performance appraisal process by ensuring appraisals are processed timely.
Prepare monthly operating reports.
Plan business travel for staff.
Maintain departmental office supplies, including ordering, organizing, and inventory.
All
Support and assist in daily administrative duties.
Compose and/or type correspondence, administration reports, and forms.
May be required to work during emergency conditions.
Regular attendance is required.
Job performance must conform to all CWS policies and procedures.
Specific knowledge of CWS Environmental Management System Policy and Procedures is required.
Job Requirements – Additional Duties
Assist each other in respective HR functions (benefits, recruitment, training, associate relations, personnel records, workers’ compensation, safety).
Serve as each other’s backup during absences or otherwise necessary.
Actively participate in planning, coordination, and execution of special projects and events led by the HR Department, such as wellness fairs and open enrollment.
Represent superior on committee and in‑house meetings when required.
Participate in intra/inter‑departmental cross training as needed.
Perform other related duties as assigned.
Physical Requirements, Activities, and Working Conditions
Communicate effectively in writing and verbally, including comprehension of complex oral and written instruction.
Frequent sedentary work with extended sitting; occasional lifting up to 20 lbs.; objects > 50 lbs. require two‑person operation.
Visually observe and comprehend computer/terminal screens, reports, and correspondence for data input and filing.
Frequent operation of a computer and other office productivity machinery (telephone, calculator, fax, copier).
Understand and execute complex written and oral communications.
Identify, reach, and handle documents as required to perform essential job functions and maintain accurate record‑keeping.
Operate and maintain motor vehicle.
Education and/or Experience
Associate degree in Business Administration or related curriculum plus three (3) years progressive administrative experience, or a combination of education and experience totaling six (6) years; human resource experience preferred. High school diploma or GED preferred.
Advanced PC skills with proficient operation and manipulation of MS Office (Word, Excel, PowerPoint) required.
Knowledge of the principles and practices of human resource administration.
Excellent interpersonal, organizational, and communication skills.
Good organizational skills for multiple tasks; good oral and written communication skills; prior work record indicating dependability and conscientiousness.
Licenses, Certifications, Registrations
Valid South Carolina Driver’s License required.
Certification in the International Association of Administrative Professionals (IAAP) desirable.
Training Needs
OSHA and departmental safety training as required.
Skills‑based training.
Standard Operating Instruction (SOI) per department requirements.
ISO 14001 standards for department and company.
See Department Competency and Training Matrix for this position.
Potential Career Path Eligibility for promotion to various positions throughout the commission depends upon individual qualifications and noted job progressions; no guarantee of a career path to these or any other job(s) at the commission.
Career Administrator
Benefits Administrator
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