Confidential Jobs
Executive Personal Assistant - UHNW
Confidential Jobs, Los Angeles, California, United States, 90079
Base pay range
$100,000.00/yr - $125,000.00/yr
Personal Assistant & Creative Operations Associate
Employment Type:
Full-Time
Location:
Los Angeles, CA (local candidates only)
Reports To:
High Profile Artist
Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9–5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments.
The ideal candidate is a jack‑of‑all‑trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses.
You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well‑mannered, emotionally intelligent, and enjoyable to be around.
For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level.
Key Responsibilities Personal & Administrative Support
Manage complex scheduling, travel, and logistics with frequent changes
Coordinate flights, hotels, transportation, and itineraries, often on short notice
Handle emails, messages, and calls with professionalism and discretion
Manage personal tasks and errands as needed
Track details, deadlines, and follow‑ups without reminders
Creative & Art Operations
Support art‑related logistics including installations, packing, shipping, and coordination
Assist with exhibition preparation, studio organization, and documentation
Take high‑quality photographs for documentation, reference, and internal use
Assist with layout, editing, and organization of materials using Adobe InDesign
Maintain organized records of artworks, files, and assets
Technical & Digital Support
Confidently operate MacOS and Apple devices
Troubleshoot tech issues across devices, software, and platforms
Maintain clean, well‑organized digital systems and folders
Learn new tools and workflows quickly
Research & Execution
Research vendors, services, locations, and resources
Vet options and present clear recommendations
Resolve issues independently, including scheduling conflicts, errors, or service problems
Travel frequently, including evenings and weekends
Support extended workdays, events, and location‑based needs
Remain composed, discreet, and professional in all settings
Required Skills & Qualities
Strong MacOS and Apple ecosystem proficiency
Advanced organizational skills and attention to detail
Confident using Adobe InDesign; other Adobe tools a plus
Strong photography skills with a good eye for composition and detail
Calm under pressure; adaptable to changing priorities
Excellent judgment and common sense
Discreet, trustworthy, and emotionally intelligent
Comfortable handling both administrative and personal tasks
Clear, direct communicator across text, email, and phone
Creative taste paired with operational discipline
Experience & Background
Experience supporting a senior executive, artist, founder, or high‑profile individual preferred
Background in creative, art, design, or cultural environments strongly preferred
Proven ability to manage multiple priorities independently
Schedule, Travel & Physical Requirements
Frequent travel required, including nights and weekends
Must be Los Angeles–based and available on‑site
Ability to lift, move, and handle materials when needed
Valid passport required or ability to obtain one
Reliable transportation required
Who This Role Is For
Is highly competent and self‑directed
Has strong work ethic and high standards
Can balance creative work with operational execution
Thinks ahead and catches issues early
Is comfortable with responsibility, trust, and proximity
This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction.
Compensation
Healthcare:
Medical, dental, and vision coverage
401(k):
Eligibility after 60 days (employee contributions only)
Paid Time Off:
15 days annually + flex holiday of your choice
EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
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Personal Assistant & Creative Operations Associate
Employment Type:
Full-Time
Location:
Los Angeles, CA (local candidates only)
Reports To:
High Profile Artist
Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9–5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments.
The ideal candidate is a jack‑of‑all‑trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses.
You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well‑mannered, emotionally intelligent, and enjoyable to be around.
For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level.
Key Responsibilities Personal & Administrative Support
Manage complex scheduling, travel, and logistics with frequent changes
Coordinate flights, hotels, transportation, and itineraries, often on short notice
Handle emails, messages, and calls with professionalism and discretion
Manage personal tasks and errands as needed
Track details, deadlines, and follow‑ups without reminders
Creative & Art Operations
Support art‑related logistics including installations, packing, shipping, and coordination
Assist with exhibition preparation, studio organization, and documentation
Take high‑quality photographs for documentation, reference, and internal use
Assist with layout, editing, and organization of materials using Adobe InDesign
Maintain organized records of artworks, files, and assets
Technical & Digital Support
Confidently operate MacOS and Apple devices
Troubleshoot tech issues across devices, software, and platforms
Maintain clean, well‑organized digital systems and folders
Learn new tools and workflows quickly
Research & Execution
Research vendors, services, locations, and resources
Vet options and present clear recommendations
Resolve issues independently, including scheduling conflicts, errors, or service problems
Travel frequently, including evenings and weekends
Support extended workdays, events, and location‑based needs
Remain composed, discreet, and professional in all settings
Required Skills & Qualities
Strong MacOS and Apple ecosystem proficiency
Advanced organizational skills and attention to detail
Confident using Adobe InDesign; other Adobe tools a plus
Strong photography skills with a good eye for composition and detail
Calm under pressure; adaptable to changing priorities
Excellent judgment and common sense
Discreet, trustworthy, and emotionally intelligent
Comfortable handling both administrative and personal tasks
Clear, direct communicator across text, email, and phone
Creative taste paired with operational discipline
Experience & Background
Experience supporting a senior executive, artist, founder, or high‑profile individual preferred
Background in creative, art, design, or cultural environments strongly preferred
Proven ability to manage multiple priorities independently
Schedule, Travel & Physical Requirements
Frequent travel required, including nights and weekends
Must be Los Angeles–based and available on‑site
Ability to lift, move, and handle materials when needed
Valid passport required or ability to obtain one
Reliable transportation required
Who This Role Is For
Is highly competent and self‑directed
Has strong work ethic and high standards
Can balance creative work with operational execution
Thinks ahead and catches issues early
Is comfortable with responsibility, trust, and proximity
This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction.
Compensation
Healthcare:
Medical, dental, and vision coverage
401(k):
Eligibility after 60 days (employee contributions only)
Paid Time Off:
15 days annually + flex holiday of your choice
EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
#J-18808-Ljbffr