Brown University Health
Executive Assistant – Brown University Health
Summary
Responsible for performing administrative and managerial support duties for the VP Chief Nursing Officer and VP Chief Medical Officer. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence. In addition to our values, all employees are expected to demonstrate the core Success Factors: Instill Trust and Value Differences, Patient and Community Focus and Collaborate.
Responsibilities
Assist the Executive at internal and external meetings; provide materials and oral briefings as needed.
Administrative support to the Medical Staff Office, including maintenance of OPPE/FPPE files and components, meeting agenda/minutes/preparation.
Maintain Outlook calendars systematically, schedule meetings, prepare agendas, distribute supporting documents, arrange rooms/refreshments.
Type and distribute meeting minutes; maintain copies as required.
Prepare complex administrative reports, statements, rosters, perform data gathering, calculations, and draft related materials; produce special reports for executive review.
Interview/welcome visitors to the Executive’s office; handle specific problems or requests within scope of authority.
Open, sort, and distribute all mail addressed to the Executive.
Maintain accurate and orderly files of all office correspondence; maintain confidential and personal files.
Perform typing duties and transcription of correspondence, reports, memoranda, forms, tables, charts, presentations, schedules.
Research, fact‑find, and assemble initial materials and data for various projects as requested.
Prepare payroll for approval and perform specialized functions related to department operations, including bulk purchasing within specified limits.
Maintain administrative manuals, support posting of hospital policies, review documents for executive signature ensuring format, typographical accuracy, compliance, and completeness.
Perform duties with discretion, friendliness, and attention to detail, observing and enforcing all hospital policies, rules, and regulations.
Support the Executive with regulatory, quality, risk, and safety initiatives for the Hospital as requested.
Perform other duties as required.
Qualifications
Equivalence to completion of an Associate Degree in Secretarial Science or a Bachelor’s degree, or an accredited secretarial/business school certification with advanced courses, or some college background with advanced business courses.
Comprehensive knowledge of Microsoft Office Suite, including Outlook, PowerPoint, and Excel.
Five years of secretarial experience preferred.
Thorough knowledge of hospital clinical and administrative functions and understanding of the scope of the clinical director’s duties.
No supervisory responsibility.
Pay Range $28.12–$46.39 per hour.
EEO Statement Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
Location Bradley Hospital – 1011 Veterans Memorial Pkwy, East Providence, Rhode Island 02915.
Work Type Full‑time, Monday–Friday 8 am–5 pm, Day shift, 8 hours per day.
Driving Required No.
Seniority Level Mid‑Senior level.
Employment Type Full‑time.
Job Function Administrative.
Industry Hospitals and Health Care.
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Responsibilities
Assist the Executive at internal and external meetings; provide materials and oral briefings as needed.
Administrative support to the Medical Staff Office, including maintenance of OPPE/FPPE files and components, meeting agenda/minutes/preparation.
Maintain Outlook calendars systematically, schedule meetings, prepare agendas, distribute supporting documents, arrange rooms/refreshments.
Type and distribute meeting minutes; maintain copies as required.
Prepare complex administrative reports, statements, rosters, perform data gathering, calculations, and draft related materials; produce special reports for executive review.
Interview/welcome visitors to the Executive’s office; handle specific problems or requests within scope of authority.
Open, sort, and distribute all mail addressed to the Executive.
Maintain accurate and orderly files of all office correspondence; maintain confidential and personal files.
Perform typing duties and transcription of correspondence, reports, memoranda, forms, tables, charts, presentations, schedules.
Research, fact‑find, and assemble initial materials and data for various projects as requested.
Prepare payroll for approval and perform specialized functions related to department operations, including bulk purchasing within specified limits.
Maintain administrative manuals, support posting of hospital policies, review documents for executive signature ensuring format, typographical accuracy, compliance, and completeness.
Perform duties with discretion, friendliness, and attention to detail, observing and enforcing all hospital policies, rules, and regulations.
Support the Executive with regulatory, quality, risk, and safety initiatives for the Hospital as requested.
Perform other duties as required.
Qualifications
Equivalence to completion of an Associate Degree in Secretarial Science or a Bachelor’s degree, or an accredited secretarial/business school certification with advanced courses, or some college background with advanced business courses.
Comprehensive knowledge of Microsoft Office Suite, including Outlook, PowerPoint, and Excel.
Five years of secretarial experience preferred.
Thorough knowledge of hospital clinical and administrative functions and understanding of the scope of the clinical director’s duties.
No supervisory responsibility.
Pay Range $28.12–$46.39 per hour.
EEO Statement Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
Location Bradley Hospital – 1011 Veterans Memorial Pkwy, East Providence, Rhode Island 02915.
Work Type Full‑time, Monday–Friday 8 am–5 pm, Day shift, 8 hours per day.
Driving Required No.
Seniority Level Mid‑Senior level.
Employment Type Full‑time.
Job Function Administrative.
Industry Hospitals and Health Care.
#J-18808-Ljbffr