Rubenstein Public Relations
Rubenstein Public Relations has been delivering strategic communications for clients since 1987. We’re a mid‑size New York agency that works across multiple industries—technology, real estate, finance, luxury consumer products, entertainment, nonprofits, and more. Our focus is securing meaningful media coverage and building strong reputations for our clients through targeted campaigns, media relations, and crisis communications when needed.
This role requires you to be in the office 5 days a week
Salary range from 75K to 90K
commensurate
on experience
About the Role RPR is seeking an Administrative Assistant who will work directly with our President with day‑to‑day administrative and operational duties. The ideal candidate is highly organized, detail oriented, and has great communication skills. Must have experience with C Level partners.
Responsibilities
Manage and prioritize President's inbox
Scheduling meetings, appointments, and events
Screen calls, respond to emails, and manage correspondence
Book flights, accommodations, and create itineraries
Prepare agendas, presentations, and take notes
Maintain files, records, and databases
Act as a point of contact between the CEO and internal/external stakeholders, including executive leaders, customers, and partners
Draft, review, and refine correspondence, reports, presentations, and various documents
Qualifications
Must have experience assisting C level Executives with correspondence and managing inbox
3 to 5 years of administrative experience supporting a senior level executive in a corporate office environment
Proficient in Outlook
Ability to work in a fast‑paced, often changing environment
High level of attention to detail, with strong commitment to accuracy
Excellent time management skills and the ability to multitask
Strong written and verbal communication skills
Equal Opportunity Statement At Rubenstein PR we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodations to individuals with disabilities or a special need.
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This role requires you to be in the office 5 days a week
Salary range from 75K to 90K
commensurate
on experience
About the Role RPR is seeking an Administrative Assistant who will work directly with our President with day‑to‑day administrative and operational duties. The ideal candidate is highly organized, detail oriented, and has great communication skills. Must have experience with C Level partners.
Responsibilities
Manage and prioritize President's inbox
Scheduling meetings, appointments, and events
Screen calls, respond to emails, and manage correspondence
Book flights, accommodations, and create itineraries
Prepare agendas, presentations, and take notes
Maintain files, records, and databases
Act as a point of contact between the CEO and internal/external stakeholders, including executive leaders, customers, and partners
Draft, review, and refine correspondence, reports, presentations, and various documents
Qualifications
Must have experience assisting C level Executives with correspondence and managing inbox
3 to 5 years of administrative experience supporting a senior level executive in a corporate office environment
Proficient in Outlook
Ability to work in a fast‑paced, often changing environment
High level of attention to detail, with strong commitment to accuracy
Excellent time management skills and the ability to multitask
Strong written and verbal communication skills
Equal Opportunity Statement At Rubenstein PR we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodations to individuals with disabilities or a special need.
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