DePelchin Children's Center
Facilities Administrative Assistant
DePelchin Children's Center, Houston, Texas, United States, 77246
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Facilities Administrative Assistant
role at
DePelchin Children's Center .
Position:
Facilities Administrative Assistant
Classification:
Full-time, Non-exempt
Reports to:
Director, Facilities and Plant Management
Company:
DePelchin Family Services
Location:
Houston, TX
Position Description The Facilities Administrative Assistant provides administrative and clerical support to the Facilities and Plant Management Department, coordinating meetings, managing work orders and purchase orders, maintaining vendor and licensing records, processing invoices, and supporting daily departmental operations to ensure efficient facility services.
Primary Responsibilities
Provide support to the Facilities and Plant Management Department
Coordinate all internal meeting room scheduling for the Memorial Campus buildings and manage the Meeting Room Manager software
Coordinate external meetings for outside groups, assisting with equipment set up and food service arrangements
Maintain and update vendor contact lists
Maintain record of all city, state, and municipal licenses, certificates, and permits; apply for renewals and coordinate required inspections in accordance with applicable codes
Access and manage work order system to assign, track and monitor Facilities work orders; coordinate emergency work orders with Director of Facilities and Plant Management; notify requestors of any delays
Assign and track Facilities purchase orders; maintain records of purchases and invoices; follow up on outstanding orders and match invoices with supporting documentation
Prepare invoices for approval by Director, Facilities and Plant Management; code to appropriate cost centers and accounts; submit invoices for SVP/CFO approval as required
Receive and process deliveries of Facilities material
Contact vendors for repairs when necessary
Coordinate project bids
Prepare monthly reports as requested
Provide general office support, including calendar management, photocopying, faxes, mail distribution and collection, answer phones, taking messages, and ordering and maintaining office supplies
Maintain a safe and organized work environment to ensure the safety of self and others
Required Qualifications
High school diploma or equivalent
Notary Public (may be obtained after hire)
Preferred Qualifications
Two (2) years’ office experience or experience as an administrative assistant
Knowledge, Skills, and Abilities
Knowledge of general business practices
Excellent computer skills with proficiency in MS Outlook and Word
Good mathematical skills
Effective telephone etiquette and communication skills
Knowledge of office machines
Above average communication skills (verbal and written)
Ability to maintain a professional, confidential work environment
Ability to work with culturally diverse populations and workforce
Ability to interact with staff with a service orientation
Ability to stay organized while executing multiple projects
Work Conditions
Environment: Office, Varied-Indoor/Outdoor
Range of Schedule: Mon – Fri, 7:00 am to 8:00 pm
Travel: None
Equal Opportunity Statement DePelchin is Proud to be an Equal Opportunity Workplace. DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.
Senior Level Mid-Senior level
Employment Type Full-time
Job Function Administrative
Industries: Internet Publishing
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Facilities Administrative Assistant
role at
DePelchin Children's Center .
Position:
Facilities Administrative Assistant
Classification:
Full-time, Non-exempt
Reports to:
Director, Facilities and Plant Management
Company:
DePelchin Family Services
Location:
Houston, TX
Position Description The Facilities Administrative Assistant provides administrative and clerical support to the Facilities and Plant Management Department, coordinating meetings, managing work orders and purchase orders, maintaining vendor and licensing records, processing invoices, and supporting daily departmental operations to ensure efficient facility services.
Primary Responsibilities
Provide support to the Facilities and Plant Management Department
Coordinate all internal meeting room scheduling for the Memorial Campus buildings and manage the Meeting Room Manager software
Coordinate external meetings for outside groups, assisting with equipment set up and food service arrangements
Maintain and update vendor contact lists
Maintain record of all city, state, and municipal licenses, certificates, and permits; apply for renewals and coordinate required inspections in accordance with applicable codes
Access and manage work order system to assign, track and monitor Facilities work orders; coordinate emergency work orders with Director of Facilities and Plant Management; notify requestors of any delays
Assign and track Facilities purchase orders; maintain records of purchases and invoices; follow up on outstanding orders and match invoices with supporting documentation
Prepare invoices for approval by Director, Facilities and Plant Management; code to appropriate cost centers and accounts; submit invoices for SVP/CFO approval as required
Receive and process deliveries of Facilities material
Contact vendors for repairs when necessary
Coordinate project bids
Prepare monthly reports as requested
Provide general office support, including calendar management, photocopying, faxes, mail distribution and collection, answer phones, taking messages, and ordering and maintaining office supplies
Maintain a safe and organized work environment to ensure the safety of self and others
Required Qualifications
High school diploma or equivalent
Notary Public (may be obtained after hire)
Preferred Qualifications
Two (2) years’ office experience or experience as an administrative assistant
Knowledge, Skills, and Abilities
Knowledge of general business practices
Excellent computer skills with proficiency in MS Outlook and Word
Good mathematical skills
Effective telephone etiquette and communication skills
Knowledge of office machines
Above average communication skills (verbal and written)
Ability to maintain a professional, confidential work environment
Ability to work with culturally diverse populations and workforce
Ability to interact with staff with a service orientation
Ability to stay organized while executing multiple projects
Work Conditions
Environment: Office, Varied-Indoor/Outdoor
Range of Schedule: Mon – Fri, 7:00 am to 8:00 pm
Travel: None
Equal Opportunity Statement DePelchin is Proud to be an Equal Opportunity Workplace. DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.
Senior Level Mid-Senior level
Employment Type Full-time
Job Function Administrative
Industries: Internet Publishing
#J-18808-Ljbffr