HACLA
Characteristics of the Class
Under general direction of executive staff, provides personal and confidential administrative support to the executive office. The incumbent initiates and assumes primary responsibility for planning, preparing and disseminating information, reports, general correspondence, and various activities of the executive office. The individual in this classification will also be responsible for scheduling and call management as directed by executive staff. The Executive Assistant will establish and maintain effective working relationships with officials, community groups, and other private and public agencies.
Essential Responsibilities and Duties
Opens, receives, and routes incoming executive office mail; secures information on the status of pending matters; screen telephone calls, office visitors; schedule appointments, meetings, speaking engagements, and travel arrangements for the executive office
Assists in the preparation of the Board of Commissioners and committees agendas; prepares resource and background material for agenda items; as needed, serves as custodian of records for all minutes, agendas, and recommendations of the Board of Commissioners and committees
Participates and assists in the administration of the executive office by researching, reviewing, analyzing, and making recommendations concerning a variety of issues and programs
Researches, compiles, and organize information for use by executive staff in the completion of various reports, recommendations, and special projects
Responds to complaints and inquires from community groups, residents, and other public and private agencies; refers inquires as appropriate
Drafts and edits letters, reports, memoranda, forms, and general correspondence for the executive office; responds to letters and general correspondence of a routine nature
Organizes and maintains executive office manuals, office files, records, and indexing system
Gathers and maintains background materials as related to the Housing Authority
Disseminates federal and state information and materials to appropriate staff
Performs other related duties as may be assigned.
Minimum Requirements Bachelor's degree from an accredited college in Public or Business Administration, or a closely related field — AND — three (3) years of professional level experience in a responsible staff capacity requiring high level oral and written communication skills — OR — an equivalent combination of training and experience.
APPLICATION PROCESS Applications will be reviewed for relevant experience, education, and/or training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the most-qualified applicants will be considered and may be invited to the interview and selection process.
SELECTION PROCEDURE Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.
HIRING INFORMATION All job offers are contingent upon providing a successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States. Candidates will start at an
step one
of an eight step salary range unless there are special exceptions in accordance with agency Personnel Rules.
DISABILITY ACCOMMODATION If you require an accommodation due to a physical, mental or learning disability, please call (213) 252-5400 or email Recruitment@hacla.org no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority. Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.
EEO Statement We are an Equal Opportunity/Affirmative Action Employer.
Benefits
Short-Term Disability/Long-Term Disability/Mandatory Life
Pension Plan
General Leave/Holidays/PTO
Additional Optional Benefits
Medical/Dental/Vision Plan: HACLA will provide up to 100% of the CalPERS medical premium rate for Los Angeles, San Bernardino & Ventura Counties Kaiser rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
HACLA will provide 100% of basic Dental HMO rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
HACLA will provide 100% basic Vision coverage for employee only, employee + one dependent, and employee + multiple dependents as applicable
$250 OPT OUT payment is available for employees with a qualifying health plan outside of the employer network.
Employees have the option to choose additional optional insurance such as Dental PPO, Custom Vision, additional medical coverage, and voluntary additional life insurance.
HACLA will provide 100% of STD/LTD/Mandatory Life premiums for all eligible employees to maintain the IRS 125 Plan
HACLA retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years.
For Classic members, the pension formula is 2.7% at 55 with members contributing 8% of their wages towards their retirement.
For PEPRA members, the pension formula is 2% at 62, with members contributing 7.75% of their wages towards their retirement.
CalPERS will make the determination regarding the type of membership for which the eligible employee will qualify.
Annual leave accruals vary, depending upon the type of job/position (membership in employee organizational group) and years of service. Length of service increases accrual rates by employee organizational group when service requirements are met.
Newly Hired Annual Accruals
At-Will/Non-Represented accrual per pay period 5.23 hours (17 days annually)
Council of Housing Professionals-Management accrual per pay period 4.15 hours (14 days annually)
Council of Housing Professionals-Administration accrual per pay period 6.78 hours (22 days annually)
Service Employees International Union (Local 721) accrual per pay period 6.78 hours (22 days annually)
Los Angeles County Building and Construction Trades Council accrual per pay period 5.23 hours (17 days annually)
American Federation of State, County and Municipal Employees accrual per pay period 6.78 hours (22 days annually)
Observations
14 Observed Holidays: New Year's Eve; New Years Day; Martin Luther King Jr’s Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve, and Christmas Day.
12 Floating Holiday hours annually
Opportunity to earn up to 160 hours of Paid Time Off (PTO) for eligible exempt employees as comp time per calendar year. Employees may cash out up to 160 hours of accrued and unused PTO annually.
Pre-Tax Deferred Compensation 457 Plan
Group term life insurance
Flexible Spending Account Options
Tuition Reimbursement Program
Employee Assistance Program
Flexible Work Schedules
Partial Telework Program
Kaiser Medical Insurance - 50% employer covered medical through Kaiser Permanente if working 30 hours or more per week.
Paid Sick Time - At least 40 hours or 5 days of sick leave after 90 days of employment.
Eligible casual employees may enter as Classic or PEPRA members if qualifying requirements are met.
Per-Diem employees are not eligible for the Public Employee Retirement System (PERS).
Availability of benefits are dependent upon employment eligibility status with HACLA.
Conflict of Interest Policy Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at http://www.hacla.org/Portals/0/Attachments/Others/ConflictofInterestPolicy.pdf.
Educational Background Evaluation
High School Diploma or Equivalent
Associate's degree
Bachelor's degree from an accredited college in Public or Business Administration or a closely related field
Bachelor's degree from an accredited college in a not related field
Master's degree from an accredited college in Public or Business Administration
Professional Experience Evaluation
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 or more years
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Essential Responsibilities and Duties
Opens, receives, and routes incoming executive office mail; secures information on the status of pending matters; screen telephone calls, office visitors; schedule appointments, meetings, speaking engagements, and travel arrangements for the executive office
Assists in the preparation of the Board of Commissioners and committees agendas; prepares resource and background material for agenda items; as needed, serves as custodian of records for all minutes, agendas, and recommendations of the Board of Commissioners and committees
Participates and assists in the administration of the executive office by researching, reviewing, analyzing, and making recommendations concerning a variety of issues and programs
Researches, compiles, and organize information for use by executive staff in the completion of various reports, recommendations, and special projects
Responds to complaints and inquires from community groups, residents, and other public and private agencies; refers inquires as appropriate
Drafts and edits letters, reports, memoranda, forms, and general correspondence for the executive office; responds to letters and general correspondence of a routine nature
Organizes and maintains executive office manuals, office files, records, and indexing system
Gathers and maintains background materials as related to the Housing Authority
Disseminates federal and state information and materials to appropriate staff
Performs other related duties as may be assigned.
Minimum Requirements Bachelor's degree from an accredited college in Public or Business Administration, or a closely related field — AND — three (3) years of professional level experience in a responsible staff capacity requiring high level oral and written communication skills — OR — an equivalent combination of training and experience.
APPLICATION PROCESS Applications will be reviewed for relevant experience, education, and/or training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the most-qualified applicants will be considered and may be invited to the interview and selection process.
SELECTION PROCEDURE Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.
HIRING INFORMATION All job offers are contingent upon providing a successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States. Candidates will start at an
step one
of an eight step salary range unless there are special exceptions in accordance with agency Personnel Rules.
DISABILITY ACCOMMODATION If you require an accommodation due to a physical, mental or learning disability, please call (213) 252-5400 or email Recruitment@hacla.org no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority. Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.
EEO Statement We are an Equal Opportunity/Affirmative Action Employer.
Benefits
Short-Term Disability/Long-Term Disability/Mandatory Life
Pension Plan
General Leave/Holidays/PTO
Additional Optional Benefits
Medical/Dental/Vision Plan: HACLA will provide up to 100% of the CalPERS medical premium rate for Los Angeles, San Bernardino & Ventura Counties Kaiser rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
HACLA will provide 100% of basic Dental HMO rates for employee only, employee + one dependent, and employee + multiple dependents as applicable
HACLA will provide 100% basic Vision coverage for employee only, employee + one dependent, and employee + multiple dependents as applicable
$250 OPT OUT payment is available for employees with a qualifying health plan outside of the employer network.
Employees have the option to choose additional optional insurance such as Dental PPO, Custom Vision, additional medical coverage, and voluntary additional life insurance.
HACLA will provide 100% of STD/LTD/Mandatory Life premiums for all eligible employees to maintain the IRS 125 Plan
HACLA retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years.
For Classic members, the pension formula is 2.7% at 55 with members contributing 8% of their wages towards their retirement.
For PEPRA members, the pension formula is 2% at 62, with members contributing 7.75% of their wages towards their retirement.
CalPERS will make the determination regarding the type of membership for which the eligible employee will qualify.
Annual leave accruals vary, depending upon the type of job/position (membership in employee organizational group) and years of service. Length of service increases accrual rates by employee organizational group when service requirements are met.
Newly Hired Annual Accruals
At-Will/Non-Represented accrual per pay period 5.23 hours (17 days annually)
Council of Housing Professionals-Management accrual per pay period 4.15 hours (14 days annually)
Council of Housing Professionals-Administration accrual per pay period 6.78 hours (22 days annually)
Service Employees International Union (Local 721) accrual per pay period 6.78 hours (22 days annually)
Los Angeles County Building and Construction Trades Council accrual per pay period 5.23 hours (17 days annually)
American Federation of State, County and Municipal Employees accrual per pay period 6.78 hours (22 days annually)
Observations
14 Observed Holidays: New Year's Eve; New Years Day; Martin Luther King Jr’s Birthday; President's Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veteran’s Day; Thanksgiving Day; Day After Thanksgiving; Christmas Eve, and Christmas Day.
12 Floating Holiday hours annually
Opportunity to earn up to 160 hours of Paid Time Off (PTO) for eligible exempt employees as comp time per calendar year. Employees may cash out up to 160 hours of accrued and unused PTO annually.
Pre-Tax Deferred Compensation 457 Plan
Group term life insurance
Flexible Spending Account Options
Tuition Reimbursement Program
Employee Assistance Program
Flexible Work Schedules
Partial Telework Program
Kaiser Medical Insurance - 50% employer covered medical through Kaiser Permanente if working 30 hours or more per week.
Paid Sick Time - At least 40 hours or 5 days of sick leave after 90 days of employment.
Eligible casual employees may enter as Classic or PEPRA members if qualifying requirements are met.
Per-Diem employees are not eligible for the Public Employee Retirement System (PERS).
Availability of benefits are dependent upon employment eligibility status with HACLA.
Conflict of Interest Policy Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website at http://www.hacla.org/Portals/0/Attachments/Others/ConflictofInterestPolicy.pdf.
Educational Background Evaluation
High School Diploma or Equivalent
Associate's degree
Bachelor's degree from an accredited college in Public or Business Administration or a closely related field
Bachelor's degree from an accredited college in a not related field
Master's degree from an accredited college in Public or Business Administration
Professional Experience Evaluation
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 or more years
#J-18808-Ljbffr