University of North Carolina at Greensboro
Executive Assistant
University of North Carolina at Greensboro, Greensboro, North Carolina, us, 27497
Position Number:
013340
Functional Title:
Executive Assistant
Position Type:
Staff
Position Eclass:
EZ - EHRA Non - Exempt Permanent
University Information Located in North Carolina’s third-largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit The Department of Human Resources commits to the creation of a collaborative and responsive University by attracting, retaining, and developing a diverse community of talented individuals in support of the University’s mission. The Department is dedicated to providing state-of-the-art employee services, including talent management, professional development and organizational capacity, compensation, employee benefits, wellness and work/life balance, rewards and recognition, records management, employee relations, and human resource information systems that promote innovation and creativity.
Position Summary The Executive Assistant to the Associate Vice Chancellor (AVC) for Human Resources provides administrative support to the AVC HR and programming support to the Human Resources Department. Examples of programming support include managing the Human Resources budget, managing employee award programs, and assisting in the coordination of any assigned HR initiatives.
Minimum Qualifications
Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.
Preferred Qualifications
Previous experience providing high-level administrative support with the ability to draft and compose correspondence and other documents.
Excellent oral communication skills. Ability to manage the departmental budget.
Must be able to work in a team-oriented environment. Experience working with confidential and sensitive information preferred.
Recruitment Range $56,000 - $59,000
Org # - Department Human Resources - 58401
Job Open Date 01/07/2026
Open Until Filled Yes
FTE 1.000
Type of Appointment Permanent
Number of Months per Year 12
FLSA Non-Exempt
Key Responsibility Administrative Support to the AVC for Human Resources
Essential Tasks
Maintains the AVC-HR calendar, including coordinating meetings, responding to meeting requests, and prioritizing calendar, rescheduling as needed to ensure high-priority items are represented.
Monitors and responds to email correspondence from the AVC-HR general email.
Responds to requests for information on behalf of the AVC-HR.
Requests information from other staff members and/or other departments.
Serves as the primary contact for internal and external constituencies on all matters about the role and responsibilities of the AVC-HR and/or the HR department. Serves as the liaison with the UNC System Office, Chancellor’s Council, university administrators, the various University Boards, and executive leadership teams.
Attends team meetings and facilitates HR administration and project deliverables communication between the AVC-HR and the HR leadership team and their respective units.
Tracks pending items and ensures they are completed timely.
Compiles, researches, develops, and disseminates a variety of information, data, reports, and documents that facilitate the AVC-HR’s ability to operate and effectively lead the department.
Screens and responds to requests for the AVC-HR, including independently researching data, compiling and summarizing information, and formulating recommendations for consideration by the AVC-HR and the HR leadership team.
Assists with coordination with Departmental interns.
Key Responsibility Program Management
Essential Tasks
Track and monitor project initiatives and strategic goals, assignments to direct reports and staff, timelines, deadlines, and deliverables.
Assist with the coordination of departmental interns. Coordinates and prepares notes and briefing materials for designated AVC meetings, internal and external to the university.
Research, organize, and/or compile relevant project information and materials.
Manages the AVC-HR’s commitments on projects, committee involvements, and follow-up.
Prepares PowerPoint presentations, graphs, and charts for visual interpretation of data.
Coordinates and manages award programs (Governor’s Award, Service Awards, Gladys Strawn Bullard, etc.).
Key Responsibility Financial and Budget Management
Essential Tasks
Provides budget projections for the annual budgetary oversight throughout each fiscal year.
Monitors salary budgets and lapsed salary dollars.
Manages, coordinates, and monitors several distinct accounts.
Work directly with the university budget analyst to ensure that all budget accounts are appropriately reconciled throughout the year, and are responsible for the department’s successful year-end closeout.
Maintains P-Card and reconciles P-Card expenses within established deadlines.
Coordinates requests from HR staff and prepares information for budget decisions on requests.
Key Responsibility Other duties as assigned
Essential Tasks
Other duties as assigned.
Physical Effort Hand Movement-Repetitive Motions, Reading, Writing, Hearing, Talking, Standing, Sitting, Vision-Preparing/Analyzing figures, Vision-Visual inspection
Work Environment Inside
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013340
Functional Title:
Executive Assistant
Position Type:
Staff
Position Eclass:
EZ - EHRA Non - Exempt Permanent
University Information Located in North Carolina’s third-largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit The Department of Human Resources commits to the creation of a collaborative and responsive University by attracting, retaining, and developing a diverse community of talented individuals in support of the University’s mission. The Department is dedicated to providing state-of-the-art employee services, including talent management, professional development and organizational capacity, compensation, employee benefits, wellness and work/life balance, rewards and recognition, records management, employee relations, and human resource information systems that promote innovation and creativity.
Position Summary The Executive Assistant to the Associate Vice Chancellor (AVC) for Human Resources provides administrative support to the AVC HR and programming support to the Human Resources Department. Examples of programming support include managing the Human Resources budget, managing employee award programs, and assisting in the coordination of any assigned HR initiatives.
Minimum Qualifications
Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.
Preferred Qualifications
Previous experience providing high-level administrative support with the ability to draft and compose correspondence and other documents.
Excellent oral communication skills. Ability to manage the departmental budget.
Must be able to work in a team-oriented environment. Experience working with confidential and sensitive information preferred.
Recruitment Range $56,000 - $59,000
Org # - Department Human Resources - 58401
Job Open Date 01/07/2026
Open Until Filled Yes
FTE 1.000
Type of Appointment Permanent
Number of Months per Year 12
FLSA Non-Exempt
Key Responsibility Administrative Support to the AVC for Human Resources
Essential Tasks
Maintains the AVC-HR calendar, including coordinating meetings, responding to meeting requests, and prioritizing calendar, rescheduling as needed to ensure high-priority items are represented.
Monitors and responds to email correspondence from the AVC-HR general email.
Responds to requests for information on behalf of the AVC-HR.
Requests information from other staff members and/or other departments.
Serves as the primary contact for internal and external constituencies on all matters about the role and responsibilities of the AVC-HR and/or the HR department. Serves as the liaison with the UNC System Office, Chancellor’s Council, university administrators, the various University Boards, and executive leadership teams.
Attends team meetings and facilitates HR administration and project deliverables communication between the AVC-HR and the HR leadership team and their respective units.
Tracks pending items and ensures they are completed timely.
Compiles, researches, develops, and disseminates a variety of information, data, reports, and documents that facilitate the AVC-HR’s ability to operate and effectively lead the department.
Screens and responds to requests for the AVC-HR, including independently researching data, compiling and summarizing information, and formulating recommendations for consideration by the AVC-HR and the HR leadership team.
Assists with coordination with Departmental interns.
Key Responsibility Program Management
Essential Tasks
Track and monitor project initiatives and strategic goals, assignments to direct reports and staff, timelines, deadlines, and deliverables.
Assist with the coordination of departmental interns. Coordinates and prepares notes and briefing materials for designated AVC meetings, internal and external to the university.
Research, organize, and/or compile relevant project information and materials.
Manages the AVC-HR’s commitments on projects, committee involvements, and follow-up.
Prepares PowerPoint presentations, graphs, and charts for visual interpretation of data.
Coordinates and manages award programs (Governor’s Award, Service Awards, Gladys Strawn Bullard, etc.).
Key Responsibility Financial and Budget Management
Essential Tasks
Provides budget projections for the annual budgetary oversight throughout each fiscal year.
Monitors salary budgets and lapsed salary dollars.
Manages, coordinates, and monitors several distinct accounts.
Work directly with the university budget analyst to ensure that all budget accounts are appropriately reconciled throughout the year, and are responsible for the department’s successful year-end closeout.
Maintains P-Card and reconciles P-Card expenses within established deadlines.
Coordinates requests from HR staff and prepares information for budget decisions on requests.
Key Responsibility Other duties as assigned
Essential Tasks
Other duties as assigned.
Physical Effort Hand Movement-Repetitive Motions, Reading, Writing, Hearing, Talking, Standing, Sitting, Vision-Preparing/Analyzing figures, Vision-Visual inspection
Work Environment Inside
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