Primoris Services
Overview
Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.
Position ARB has an immediate opening for an Executive Assistant for our Underground Division in Irvine, CA.
DUTIES AND RESPONSIBILITIES
Daily general administrative support: provide support to Vice President’s, Division Managers, Field Personnel, and other departments as needed.
Bids/RFP’s: Maintain bid calendar. Coordinate and aid in complete, accurate and prompt responses for proposals, bid packages and prequalification’s. Maintain/update project experience, resumes, and other bid files for bid packages. Also act as a liaison between contracts and insurance departments.
Event Planning: both large- and small-scale including golf tournaments, airshow, charity events, in-house luncheons, off-site meetings, restaurant reservations, retirement dinners, etc.
Accounts Payable: work closely with AP department and staff for check requests, coding, setting up new vendors, and approving invoices. Maintain Imprest Checking Account.
Corporate Reports: Collect data from several different resources and prepare reports by their deadlines. Prepare and maintain organizational charts.
Concur SAP: Manage monthly multiple expense reports for Management Team. Track down receipts, fill out missing receipt forms, coding, accessibility, train other employees, answer employee questions, and resolve issues.
Travel Arrangements: Plan and execute logistics such as flights, hotels, car rental, car services, convention registration, activities, etc.
Meeting Coordination: Coordinate meetings and meeting room bookings via Outlook/Zoom
Manage multiple ticket accounts for clients and vendors
Other job-related miscellaneous duties such as: special projects as needed, ordering office supplies and business cards, distributing mail, maintaining office printers, updating seating charts, submitting IT requests, etc.
EXPERIENCE
Administrative: 5 years (preferred)
QUALIFICATIONS
Experience in construction industry a plus
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Ability to interact with C-level internal/external Executives
Able to exercise strict confidentiality
Convey professionalism
Ability to work with minimal supervision in a fast-paced environment
Multi-task and perform under pressure
Ability to perform duties with speed and accuracy
Excellent written and verbal communication skills
High attention to detail
Self-reliant and resourceful
Must be able to maximize the benefits of computer technology and stay up to date with the newest technologies
SCHEDULE
Monday - Friday
7:30 am – 4:30 pm
Some overtime required (as needed)
BENEFITS INCLUDE
Competitive compensation is paid weekly.
Best-in-class; Medical, Dental, Vision, and LTD/STD.
401(k) with company match, vested day-one.
Employee Stock Purchase Plan [ESPP].
Paid Time Off, Holiday Pay, and Community Service Paid Time
Pet Coverage "For our Furry Friends"
Legal Assistance Coverage
Award-winning safety
And more
EEO Statement We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
#J-18808-Ljbffr
Position ARB has an immediate opening for an Executive Assistant for our Underground Division in Irvine, CA.
DUTIES AND RESPONSIBILITIES
Daily general administrative support: provide support to Vice President’s, Division Managers, Field Personnel, and other departments as needed.
Bids/RFP’s: Maintain bid calendar. Coordinate and aid in complete, accurate and prompt responses for proposals, bid packages and prequalification’s. Maintain/update project experience, resumes, and other bid files for bid packages. Also act as a liaison between contracts and insurance departments.
Event Planning: both large- and small-scale including golf tournaments, airshow, charity events, in-house luncheons, off-site meetings, restaurant reservations, retirement dinners, etc.
Accounts Payable: work closely with AP department and staff for check requests, coding, setting up new vendors, and approving invoices. Maintain Imprest Checking Account.
Corporate Reports: Collect data from several different resources and prepare reports by their deadlines. Prepare and maintain organizational charts.
Concur SAP: Manage monthly multiple expense reports for Management Team. Track down receipts, fill out missing receipt forms, coding, accessibility, train other employees, answer employee questions, and resolve issues.
Travel Arrangements: Plan and execute logistics such as flights, hotels, car rental, car services, convention registration, activities, etc.
Meeting Coordination: Coordinate meetings and meeting room bookings via Outlook/Zoom
Manage multiple ticket accounts for clients and vendors
Other job-related miscellaneous duties such as: special projects as needed, ordering office supplies and business cards, distributing mail, maintaining office printers, updating seating charts, submitting IT requests, etc.
EXPERIENCE
Administrative: 5 years (preferred)
QUALIFICATIONS
Experience in construction industry a plus
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Ability to interact with C-level internal/external Executives
Able to exercise strict confidentiality
Convey professionalism
Ability to work with minimal supervision in a fast-paced environment
Multi-task and perform under pressure
Ability to perform duties with speed and accuracy
Excellent written and verbal communication skills
High attention to detail
Self-reliant and resourceful
Must be able to maximize the benefits of computer technology and stay up to date with the newest technologies
SCHEDULE
Monday - Friday
7:30 am – 4:30 pm
Some overtime required (as needed)
BENEFITS INCLUDE
Competitive compensation is paid weekly.
Best-in-class; Medical, Dental, Vision, and LTD/STD.
401(k) with company match, vested day-one.
Employee Stock Purchase Plan [ESPP].
Paid Time Off, Holiday Pay, and Community Service Paid Time
Pet Coverage "For our Furry Friends"
Legal Assistance Coverage
Award-winning safety
And more
EEO Statement We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
#J-18808-Ljbffr