Career Group is hiring: Executive Assistant | Presidio in San Francisco

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$150,000.00/yr - $180,000.00/yr

Base Salary: $150,000–$180,000 + Paid OT + Bonus + Exceptional Benefits

A prominent investment and technology-focused firm is seeking an exceptional Executive Assistant to support several senior leaders and help ensure smooth daily operations in its Presidio office. This is a high-impact role for someone who thrives in a dynamic environment, enjoys being a trusted partner to executives, and takes pride in creating order, efficiency, and a positive experience for everyone who walks through the door. You will engage with portfolio company executives, founders, and external partners while collaborating closely with colleagues across multiple offices.

Responsibilities

• Oversee complex calendars in Microsoft Outlook, navigating rapid changes and high-volume requests
• Serve as a professional point of contact, screening calls and managing external interactions
• Coordinate extensive domestic and international travel with precision
• Plan and execute in-office and offsite meetings, including logistics, catering, travel arrangements, and meeting preparation
• Schedule and prepare internal meetings, ensuring follow-through on action items
• Manage competing priorities independently and maintain momentum across multiple workstreams
• Oversee daily lunch coordination and office-wide operational needs
• Handle office management tasks such as supply ordering, maintaining kitchen and conference room standards, and managing maintenance requests
• Track executive action items and proactively allocate time for completion
• Support visits from founders, portfolio companies, and other key partners
• Assist with special projects and provide occasional backup coverage for other administrative team members

Key Qualities

• 5 + years in venture capital or private equity
• Meticulous attention to detail and a passion for getting things right
• Able to anticipate needs and stay ahead in fast-moving situations
• Comfortable managing constant shifts in schedules and priorities
• Prior experience supporting senior executives, ideally within venture capital, private equity, or technology
• Strong ability to juggle multiple tasks under tight deadlines
• Excellent communicator with sound judgment and a polished, composed demeanor
• Confident, warm presence when interacting with internal teams and visitors
• High integrity, discretion, and a commitment to professionalism
• Degree strongly preferred
• Ability to thrive in small office setting being the only support professional

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Career Group is a premier recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor. Submit your resume to get started today.