Adams & Martin Group is hiring: Litigation Legal Secretary in San Francisco

Legal Recruiter | Business Solutions Manager @ Adams & Martin Group

Adams & Martin Group has partnered with a well-established defense litigation practice to identify a Legal Assistant / Secretary for their San Francisco office. This hybrid position (three days onsite) provides essential administrative and litigation support to a team of attorneys. The role is ideal for a reliable, detail-oriented professional who can manage multiple priorities, handle e‑filing processes, and contribute meaningfully to a collaborative, client‑focused team. The organization promotes a people‑first culture grounded in work‑life balance, inclusion, and professional growth.

Responsibilities

• Attorney & Litigation Support Provide day‑to‑day administrative support to attorneys with active litigation caseloads and assist with defense litigation matters across multiple practice areas.
• Document Preparation & Filing Draft, format, edit, and finalize pleadings, motions, and correspondence; perform state and federal court filings, including mandatory e‑filing.
• Case & File Management Maintain and organize case files both physically and electronically; manage matter openings, conflict checks, and engagement letters.
• Scheduling & Calendar Management Coordinate court hearings, depositions, meetings, and deadlines; manage calendars for multiple attorneys with varying priorities.
• Billing & Invoicing Assist with client billing, including processing proformas and sending invoices.
• Team Collaboration Work closely with attorneys and administrative staff to support cohesive service delivery; contribute to team projects and assist with additional tasks as needed.

Qualifications

• 5+ years of experience as a legal assistant or secretary, with strong California and federal court exposure.
• Proficiency in e‑filing, calendaring, and billing processes.
• Ability to independently manage workflows, deadlines, and competing priorities for multiple attorneys.
• Excellent command of grammar, formatting, and professional communication.
• High level of discretion, ethics, and confidentiality.
• Proficiency in Microsoft Office and document management systems.

Work Environment

• Hybrid schedule: three days onsite in the San Francisco office.
• Collaborative and client‑focused environment supporting defense litigation matters.
• Emphasis on work‑life balance, inclusion, professional development, and strong internal community.
• Comprehensive benefits package: 100% employer‑paid medical, dental, and vision; PTO (10 sick days, 10‑15 vacation days based on experience, plus personal day); retirement plan with employer match and profit sharing.

This law firm offers competitive salary, full benefits package, and a hybrid work schedule after training (onsite & remote).

Please submit your resume for your confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.