Program Coordinator II
The Flippen Leadership Institute is a bold new initiative at Mays Business School, dedicated to forging leaders of integrity and purpose and positioning Texas A&M as the nation's preeminent institution for leadership development. We're seeking a dynamic, detail-oriented Program Coordinator II to help bring this vision to life. Reporting directly to the Institute's Director and working in close collaboration with stakeholders, this individual will play a key role in designing, implementing, evaluating, and continuously improving high-impact leadership programs and events. The role also includes cultivating strong relationships with students, faculty, staff, alumni, advisory board members, and both corporate and campus partnersensuring seamless, high-quality execution across all operations. This is a rare opportunity to join a fast-moving, purpose-driven team at the ground level and help shape the future of leadership development at Mays Business School and Texas A&M University.
Opportunities to Contribute:
- Collaborate with the Director and key stakeholders to establish and implement short- and long-term goals, strategies, events, and programs aligned with the mission of the Institute.
- Plan, coordinate, and execute the logistics for a wide range of programs, events, meetings, and initiativesensuring a high standard of quality and timeliness.
- Manage scheduling, travel, and hospitality arrangements for invited speakers and guests.
- Coordinate Advisory Board meetings, including communications, meeting planning, and logistics.
- Manage timelines, resources, and task coordination to support the effective planning and execution of Institute programs and initiatives.
- Support the development, documentation, and continuous improvement of operational procedures.
- Assist in evaluating program effectiveness and provide insights and recommendations for improvements.
Stakeholder Engagement:
- Develop and maintain strong relationships with a variety of stakeholders, including faculty, staff, students, university administrators, alumni, donors, advisory board members, and corporate and campus partners.
- Assist in promoting and disseminating information about the Institute's programs, events, and initiatives through various channels, including newsletters, email communications, and social media.
- Supervise and guide student workers in support roles, particularly those assisting with marketing and communications.
- Contribute to the development of communications materials, including the Institute's annual report, event announcements, stakeholder updates, and impact summaries.
- Maintain and regularly update the Institute's website to showcase programs, highlight key achievements, and provide information for stakeholders.
Fiscal Management, Reporting, and Documentation:
- Oversee daily purchasing and fiscal operations in compliance with university policies.
- Assist in the preparation and monitoring of program and Institute budgets.
- Support efforts to identify and pursue external funding opportunities, sponsorships, and donor engagement in collaboration with the Director.
- Track, analyze, and report program quality, participation data, and financial performance.
Qualifications:
- Bachelor's degree in related field.
- Four years of related experience in one or more of the following areas: event coordination, business development, student affairs, leadership or talent development, higher education administration, or non-profit program coordination.
- A well-qualified candidate may also possess: demonstrated interest in leadership and character development, particularly as it relates to student growth, business impact, and public service; appreciation for evidence-based practices and scientific research on leadership and talent development; experience coordinating with internal and external vendors, suppliers, and service providers; proven ability to collaborate effectively across teams and stakeholder groups in a professional setting; prior experience working within or in partnership with higher education institutions, with familiarity in navigating university structures, cultures, and processes; strong problem-solving skills, with the ability to think clearly, adapt quickly, and respond calmly under pressure or in high-stakes situations; experience mentoring, supervising, or leading student workers, interns, or volunteers; connection to the Texas A&M community.
What You Need to Know:
Salary Range: $55,000 - $60,000 (commensurate based on the selected candidate's education and experience).
Special Note: This position may require occasional work outside of standard business hours, including evenings and/or weekends, to support Institute programs and events. Regular, on-campus attendance and face-to-face interaction are required.