Executive Assistant to the Chief Executive Officer Job at Wabash Valley Power Al

Executive Assistant to the Chief Executive Officer

• Employment Type: Full-time

About Us

Headquartered in Indianapolis, Indiana, Wabash Valley Power is a not-for-profit electric cooperative and wholesale provider of reliable, affordable electricity to our 21 electric distribution member cooperatives. These cooperatives in turn serve more than 280,000 homes, businesses, and farms in Indiana and Illinois. As a not-for-profit co‑op, we do things a bit differently—and that’s the point. Because we aren’t influenced by shareholders, we make our decisions with our members in mind, valuing teamwork and putting families first. It also means a business model designed for stability and growth: a deliberately different approach to the energy industry, and that’s great news for the people who count on us.

What You'll Get

• No Sweat – Wellness program with payroll credit for medical insurance, on‑site fitness center, extra vacation days for participation, and a fitness device reimbursement.
• Flex Time – Flexible schedule to accommodate appointments and family events, maintaining a comfortable work‑life balance.
• Stay in School – Provide funds for continuing education, in‑house training, and ongoing development through our internal GROW program.
• Keep it Casual – Blue‑jeans workplace culture.
• Work Hard, Play Hard – Generous vacation time, up to five weeks off a year; new employees receive credit for prior work experience.

Key Responsibilities

• Handle sensitive and confidential information with the highest level of discretion.
• Prioritize meeting requests and maintain the CEO’s calendar, planning and scheduling meetings, conferences, and travel.
• Coordinate meetings, prepare agendas, and assemble briefing materials.
• Anticipate administrative needs and proactively resolve scheduling or logistical issues.
• Conserve the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
• Assist with coordination, data gathering, analysis, and preparation of reports and documents for the CEO and Board of Directors (e.g., monthly board meetings, annual board agendas and resolutions).
• Prepare and administer the annual budget for the Board of Directors and President/CEO.
• Provide administrative and office support for daily activities, including expense reports, meeting logistics, PowerPoint presentations, and interoffice communications.
• Coordinate logistics for Board of Directors meetings, committee meetings, and retreats.
• Prepare, compile, and distribute board materials in accordance with governance and confidentiality requirements.
• Serve as a professional point of contact for board members on scheduling, meeting logistics, and information flow.
• Maintain board calendars, contact lists, and document records.
• Support follow‑up and tracking of board‑related action items as directed by the CEO.
• Draft, edit, and proofread executive correspondence, presentations, and reports.
• Manage incoming communications and route inquiries appropriately.
• Ensure clear, timely communication between the CEO, board members, and internal stakeholders.
• Coordinate executive‑level meetings with internal departments and external partners.
• Assist Communication Services team with developing and coordinating monthly board meetings and the annual meeting of its members.
• Track meeting deliverables and ensure materials are prepared accurately and on time.
• Support executive office processes and help maintain organized records and systems.

Required Qualifications

• Minimum of a high school diploma or equivalent.
• 5+ years of related experience.
• Demonstrated experience supporting board‑facing activities or senior governance bodies.
• Exceptional organizational, time‑management, and prioritization skills.
• Strong written and verbal communication skills.
• Proven ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office.
• Demonstrated capability to learn and use other software as needed to process director expenses, maintain board portal, etc.

Preferred Qualifications

• Familiarity with board governance practices and meeting protocols.
• Associate’s degree preferred; an equivalent combination of education and experience may be considered.
• Professional presence and executive‑level judgment.
• Attention to detail and accuracy.
• Reliability and strong follow‑through.
• Ability to manage competing priorities under deadlines.
• Strong interpersonal skills and board‑level etiquette.

All your information will be kept confidential according to EEO guidelines.