Administrative Assistant Job at Aya Healthcare in Houston

Administrative Assistant

Matrix Medical Management is hiring an Administrative Assistant in Bellaire TX 77072. The Administrative Assistant is responsible for providing administrative support to the executive leadership team through a variety of tasks related to organization and communication. This position ensures efficient operation of the office managing confidential and time sensitive material.

Coordinate department activities and events to support executive leadership team.

Assist with welcoming new staff and ensure they are situated at the office.

Organize different department manuals.

Answer department calls inquiries via email and redirect to appropriate department when necessary.

Provide information by answering questions and requests.

Provide general support to visitors.

Organize and schedule meetings and appointments for the executive department.

Produce and distribute correspondence memos letters faxes and forms.

Assist in the preparation of reports and distribution.

Develop and maintain a computer and manual filing systems.

Ensure administrative duties such as filing typing copying binding scanning etc. are accurate and timely.

Document accurate minutes of meetings.

Receive sort and distribute the mail received for the executive and accounting department.

Maintain employees anniversary dates and birthday celebrations.

Orders and maintains office supplies.

Develop and update administrative systems to make them more efficient.

Performs other related duties as assigned.

Strong computer knowledge including proficiency with MS Outlook Word and Excel.

Strong attention to detail.

Exceptional customer service and phone etiquette.

Excellent verbal and written communication skills.

Task - oriented and organizational skills ability to complete tasks timely.

Detail - oriented focus being careful about detail and thorough in completing work tasks.

Ability to work independently and as a team.

Knowledge of variety of the field's concepts practices and procedures.

Ability to effectively communicate via phone and email.

Ability to ensure all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

High School Diploma or GED.

Two (2) years of experience in an administrative role.

Valid Texas Drivers License.

Benefits offered include:

• 3 Medical Plans
• 2 Dental Plans
• 1 Vision Plan
• Employee Assistance Program
• Short and Long-Term Disability Insurance
• Basic and Voluntary Life with AD&D Plan
• 401(k) with a 2-year vesting
• PTO + Holidays

At Matrix Medical Management we specialize in delivering customized business solutions designed to enhance efficiency compliance and financial success across Texas. Our expertise allows healthcare providers to focus on what matters most delivering high-quality patient care while we handle the complexities of practice management.