Administrative Assistant Job at Envision in Saint Louis

Administrative & Project Support Assistant Remote - must reside in the CST or MST Zone. Seeking a highly organized, detail‑oriented Administrative & Project Support Assistant to join our remote team. This role provides broad support across firm operations, proposal development, and project coordination. This role is essential to ensuring seamless day‑to‑day operations, consistent delivery of polished client materials, and smooth coordination across internal teams and leadership. Key Responsibilities Administrative & Operational Support Manage calendars (marketing calendar, testimony calendar), schedule meetings, coordinate travel, and support logistics for senior leadership. Maintain and organize firmwide documents, templates, resumes, bios, and internal resources. Support onboarding processes, including system setup, internal communications, and documentation updates. Assist with updating internal project‑management systems (e.g., Teams, SharePoint, Avaza‑Time Tracking) to ensure projects open correctly and consistently. Inventory and track contracts and billing rates for projects. Provide general administrative support such as expense tracking, file management, and internal correspondence. Required Qualifications Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel), Teams, and SharePoint – THIS IS A MUST Bachelor’s degree in business, communications, marketing, or a related field. 1–3 years of experience in an administrative, project coordination, or proposal‑support role within a professional services environment. Experience supporting or adapting to a rapidly growing firm or scaling organization. Exceptional organizational skills and strong attention to detail. Strong writing, editing, and document‑formatting skills. Ability to manage multiple priorities and meet deadlines in a fast‑paced setting. Professional communication skills. Preferred Qualifications Experience supporting proposal or RFP development. Experience with project management and CRM platforms (e.g., Microsoft Dynamics). Experience using Adobe Acrobat, Canva, or other document/formatting tools. Experience working in a remote or remote‑first work environment. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Utilities and Energy Technology #J-18808-Ljbffr