Administrative Assistant Job at Ripple Effect in Washington

Administrative Assistant

Job Code: ADF-AS-02

Location: On-site (Arlington, VA)

Employee Type: Non-Exempt, Full-time Regular

Telework: None

Salary: $24.52-26.82 per hour

Clearance: Public Trust

Position Overview

Are you passionate about being the backbone of a team that keeps operations running smoothly?

As an Administrative Assistant for our client, you will play a pivotal role in shaping our success. The National Science Foundation's (NSF) Office of Legislative and Public Affairs (OLPA) External Affairs Branch communicates and shares information about scientific activities, programs, results, and policies of the Foundation with external audiences and stakeholders including Congress, the news media, state and local governments, other Federal agencies, and research and education communities. Successful candidates can manage calendars, correspondence, meetings, document workflows, databases, and stakeholder communications, while maintaining a high level of professionalism, discretion, and responsiveness in a fast-paced federal environment. Your support of routine operational needs will ensure OLPA staff and leadership can focus on strategic priorities while administrative functions are executed accurately and efficiently.

Primary Responsibilities

While not an exhaustive list, the key duties for this position include:

• Coordinate daily administrative tasks and oversee designated administrative operations to include calendar maintenance
• Prepare agendas, presentation materials, meeting requests and meeting minutes, exercising basic formatting skills for a variety of reports, presentations, and spreadsheets.
• Answer and screen incoming calls and direct calls to appropriate action officer.
• Maintain email and distribution lists and draft email responses and general correspondence on behalf of the client demonstrating a mastery of basic grammar, spelling, and punctuation skills.
• Accurately enter information into databases/tracking systems, compile input for and draft/organize a variety of reports, including regular metrics for social media and web traffic, maintain templates and resources for OLPA operations, and generally ensure effective document management.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders, assisting with processing requests for travel, training, and reimbursements when appropriate.
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.